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Creating citations and a bibliography

From: Word 2010 Power Shortcuts

Video: Creating citations and a bibliography

Today, students and researchers everywhere will be delighted to find out that Word 2010 has Bibliography and Citation tools built right in. I am going to use the Browse by down arrow, to go to my second page. We talked about this feature earlier in the course. Click at the end of the first sentence, after the word Italy, but before the period. Go to the References tab and right here we have a whole set of tools for Citations & Bibliography. We'll start by inserting a Citation. I'll click on the Insert Citation button.

Creating citations and a bibliography

Today, students and researchers everywhere will be delighted to find out that Word 2010 has Bibliography and Citation tools built right in. I am going to use the Browse by down arrow, to go to my second page. We talked about this feature earlier in the course. Click at the end of the first sentence, after the word Italy, but before the period. Go to the References tab and right here we have a whole set of tools for Citations & Bibliography. We'll start by inserting a Citation. I'll click on the Insert Citation button.

If you know that you're going to need to add a citation, but you don't have the source material in front of you, you can add a Placeholder and come back to it later. We are going to go ahead and create a new source, so I'll click on Add New Source. The first drop down says Type of Source, and here's where you specify if it's a book, an article in and a magazine, a URL, or what it might be, we're going to do a Book. I'll click where it says Author and notice at the bottom that it suggests putting in a last name first. So my Author for this book is Gage, Fran.

I don't want to put a period here at the end. The Bibliography tool will take care of all the punctuation for me. I'll go down to the Title line and I'll put in The New American Olive Oil: Profiles of Artisan Producers and 75 recipes. I'll press the Tab key and the Year the book was published was 2009. I'll Tab down again and the City was New York. And the Publisher was Stewart, Tabori & Chang.

There is a checkbox, on the bottom left hand corner that says Show All Bibliography Fields. If I click on it, it gives me even more options. Now for the purposes of what I'm doing here I don't need any of these, but you may find them useful. I'll go ahead and turn it off. And then I'll click OK. It inserts a citation in the proper format. Now up on the ribbon, the middle box over here says Style, and when I drop it down I can see APA, Chicago, MLA, and others as well.

I am going to go ahead and change this to Chicago, and my comma disappears. Now what's great about this is every time you enter in a source, Word actually remembers it for the future. Click on Manage Sources, here I have two lists, a Master List and this is every resource you've ever used. And the Current List are the ones that are in your current document right now. I went ahead and added in a URL and a second book to this Exercise File. The checkmark means that it's currently been cited in this document.

The reason why this is so useful is once you've built up a list of resources you can pick any one of them and copy it over to the current document. I'll show you where this shows up in a moment. I also want to point out that there's an Edit button. If you have a source and it has a typo, or something that you need to fix you can always click on Edit and go in and make your changes. I'll click Cancel. I am going to close this dialog box. A little further down in the next paragraph it talks about winning awards. I am going to click after environmental consciousness and this time when I insert a citation, I can see a list of all the resources that were on the right side of the Manage Sources window.

And here I want the awards, so I'll click on this website and there it goes, it puts it right in there. Now not only does Word assists with the citations, but it'll even build the Bibliography for you. Press Ctrl+End, to go down to the bottom of the document. Press Ctrl+Enter to insert a page break. So I am now at the top of a new page. I will go back up to the References Ribbon. And there is a button here for Bibliography. It gives you two built in choices. One Says BIBLIOGRAPHY, one says WORKS CITED.

You could also craft your own. But I am going to go ahead and choose the first choice, BIBLIOGRAPHY. And it'll automatically insert all of the sources that were on our Current List. And I'll click Close. It even alphabetized them, italicized and indented for me. Allowing Word to build your Bibliography and reuse your sources will save you hours and hours of work over the years.

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This video is part of

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Word 2010 Power Shortcuts

74 video lessons · 12964 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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