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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Today, students and researchers everywhere will be delighted to find out that Word 2010 has Bibliography and Citation tools built right in. I am going to use the Browse by down arrow, to go to my second page. We talked about this feature earlier in the course. Click at the end of the first sentence, after the word Italy, but before the period. Go to the References tab and right here we have a whole set of tools for Citations & Bibliography. We'll start by inserting a Citation. I'll click on the Insert Citation button.
If you know that you're going to need to add a citation, but you don't have the source material in front of you, you can add a Placeholder and come back to it later. We are going to go ahead and create a new source, so I'll click on Add New Source. The first drop down says Type of Source, and here's where you specify if it's a book, an article in and a magazine, a URL, or what it might be, we're going to do a Book. I'll click where it says Author and notice at the bottom that it suggests putting in a last name first. So my Author for this book is Gage, Fran.
I don't want to put a period here at the end. The Bibliography tool will take care of all the punctuation for me. I'll go down to the Title line and I'll put in The New American Olive Oil: Profiles of Artisan Producers and 75 recipes. I'll press the Tab key and the Year the book was published was 2009. I'll Tab down again and the City was New York. And the Publisher was Stewart, Tabori & Chang.
There is a checkbox, on the bottom left hand corner that says Show All Bibliography Fields. If I click on it, it gives me even more options. Now for the purposes of what I'm doing here I don't need any of these, but you may find them useful. I'll go ahead and turn it off. And then I'll click OK. It inserts a citation in the proper format. Now up on the ribbon, the middle box over here says Style, and when I drop it down I can see APA, Chicago, MLA, and others as well.
I am going to go ahead and change this to Chicago, and my comma disappears. Now what's great about this is every time you enter in a source, Word actually remembers it for the future. Click on Manage Sources, here I have two lists, a Master List and this is every resource you've ever used. And the Current List are the ones that are in your current document right now. I went ahead and added in a URL and a second book to this Exercise File. The checkmark means that it's currently been cited in this document.
The reason why this is so useful is once you've built up a list of resources you can pick any one of them and copy it over to the current document. I'll show you where this shows up in a moment. I also want to point out that there's an Edit button. If you have a source and it has a typo, or something that you need to fix you can always click on Edit and go in and make your changes. I'll click Cancel. I am going to close this dialog box. A little further down in the next paragraph it talks about winning awards. I am going to click after environmental consciousness and this time when I insert a citation, I can see a list of all the resources that were on the right side of the Manage Sources window.
And here I want the awards, so I'll click on this website and there it goes, it puts it right in there. Now not only does Word assists with the citations, but it'll even build the Bibliography for you. Press Ctrl+End, to go down to the bottom of the document. Press Ctrl+Enter to insert a page break. So I am now at the top of a new page. I will go back up to the References Ribbon. And there is a button here for Bibliography. It gives you two built in choices. One Says BIBLIOGRAPHY, one says WORKS CITED.
You could also craft your own. But I am going to go ahead and choose the first choice, BIBLIOGRAPHY. And it'll automatically insert all of the sources that were on our Current List. And I'll click Close. It even alphabetized them, italicized and indented for me. Allowing Word to build your Bibliography and reuse your sources will save you hours and hours of work over the years.
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