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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
So let's dive right in to how to create a task and even how to assign it to somebody else. I got into my tasks list by choosing Taskss from the navigation bar. If it doesn't show up in this list, I can click on the three dots and choose Tasks from the navigation view. To create a new task, from the HOME ribbon, select New Task. Here's where I can type the subject of what the task is actually is. Now there's lots of things I can do with this task now that I'm actually into the big picture of the task. I can add a Start Date and a Due Date to the task.
I'll start at tomorrow, but it's not due until the end of December. Now because I haven't started it, I can't really change the status but I can adjust it while I'm doing the task such as In Progress, Completed, Waiting on somebody else and even Deferred. I can set the Priority of this task and even how Complete it is. I can even put a Reminder on this task if I don't want to forget to do it. For example, if I haven't started it by the 26th, I want a reminder that I better get to it.
When I'm all done, I can hit Save & Close. So it'll show up in my list. To get into this list at any time. I can actually take any task and double-click on it to go in and change any of these values. Now let's come back to my compile list of product names from the brainstorming meeting task. I want to assign this, so I'm actually going to choose Assign Task from the TASK ribbon and now it looks like an email. I can choose who I want to assign it to.
I can even come down here and include notes. When I'm all done, I can hit Send. It's going to tell me that since I'm no longer the owner of this task, the reminder has been turned off and that's just fine because it's not up to me to remember to do it anymore. Now the last thing I want to show you with tasks is how to actually mark them complete. When I've done a task, I can select it once and either Delete it from the HOME ribbon tab or select Mark Complete.
It's going to remove it from my tasks list. If I want to see it, I can go to Tasks and here it is with a line through it, because it's already been done. So that's how you use tasks in Outlook.
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