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Copying formats

From: PowerPoint 2010 Power Shortcuts

Video: Copying formats

Once you create a look-and-feel for your text, you may want to use that formatting again. You don't need to go to each location, and apply the same font, size, color and effects over and over again; you can replicate the font formatting in four different ways. The first way is to use the Slide Master as we discussed earlier in this course. This allows you to set your type formatting in one place, and have it cascade throughout your whole entire presentation. Let me close the Master View. The second way is to use the Format Painter which applies an entire collection of custom formats with just one click. I start by clicking in the text that has the desired format.

Copying formats

Once you create a look-and-feel for your text, you may want to use that formatting again. You don't need to go to each location, and apply the same font, size, color and effects over and over again; you can replicate the font formatting in four different ways. The first way is to use the Slide Master as we discussed earlier in this course. This allows you to set your type formatting in one place, and have it cascade throughout your whole entire presentation. Let me close the Master View. The second way is to use the Format Painter which applies an entire collection of custom formats with just one click. I start by clicking in the text that has the desired format.

This one has teal and shadow. Actually clicking in the text is the hardest step to remember. Now that I am clicked in it, on the Home ribbon I will click one time on Format Painter, and the next thing that I click on or drag across will take on that same formatting. Now, take a look at slide 7. Here, the word Handle has several font formats applied, and I want to apply those same formats to all of the words in that acronym. So again, I'll start by clicking in the word Handle, and this time instead of clicking one time on the Format Painter, I am going to double-click on it.

This time, my cursor also has the addition of the paintbrush, and so I literally can paint across my words either by dragging or double-click on a word to apply that same formatting. When I'm done, I have to remember to come up and click on Format Painter again to turn it off, or hit the Esc key. If you don't, the very next thing you click on will also take on that formatting. Now, the Format Painter has another version of the same tool. Let's go to slide 6, and take a look at the Animation Painter. When I click in my left column of bullets, and go up to the Animations Tab, I can see that I have the Fade animation applied to all of my bullets.

I can easily apply it to the other side by clicking on the Animation Painter, and then simply clicking in this text holder, and it takes on all the same animation. We'll explore the Animation Painter later in this course as well. Now, my third way of applying text formatting to multiple objects is to select them before I start. I'll click on the word Do, and hold my Shift key down, and click on Do Not. Now, both of these two text boxes are selected at the same time. Any formatting I apply to one will apply to both. I'll go up to Drawing Tools in the Format Tab, click on the WordArt Styles gallery, and I'll drop it down using the More button. I'll choose this fourth option right here.

I'll change the Text Outline to the dark teal. Then, I'll go Home, and make them both bold. This way, I just cut my formatting time in half. Now, my last method, and one of my favorites, is using keyboard shortcuts to replicate your formatting. This is a true power shortcut. I am going to go down to slide 8, and start again by clicking in the text that I want to copy. Now, you're probably familiar with using Ctrl+C to copy and Ctrl+V to paste text. If you add in the Shift key, so that I'm doing Ctrl+Shift+C, I'm doing a copy. But now, when I highlight my target text, and I do Ctrl+Shift+V for paste; instead of pasting the content, I'm only pasting the formatting.

So, using all of these techniques to replicate your formatting, instead of manually applying the same effects over and over, will not just save time but it also helps you style your text consistently across your entire presentation.

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This video is part of

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PowerPoint 2010 Power Shortcuts

52 video lessons · 10362 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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