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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
Once you create a look-and-feel for your text, you may want to use that formatting again. You don't need to go to each location, and apply the same font, size, color and effects over and over again; you can replicate the font formatting in four different ways. The first way is to use the Slide Master as we discussed earlier in this course. This allows you to set your type formatting in one place, and have it cascade throughout your whole entire presentation. Let me close the Master View. The second way is to use the Format Painter which applies an entire collection of custom formats with just one click. I start by clicking in the text that has the desired format.
This one has teal and shadow. Actually clicking in the text is the hardest step to remember. Now that I am clicked in it, on the Home ribbon I will click one time on Format Painter, and the next thing that I click on or drag across will take on that same formatting. Now, take a look at slide 7. Here, the word Handle has several font formats applied, and I want to apply those same formats to all of the words in that acronym. So again, I'll start by clicking in the word Handle, and this time instead of clicking one time on the Format Painter, I am going to double-click on it.
This time, my cursor also has the addition of the paintbrush, and so I literally can paint across my words either by dragging or double-click on a word to apply that same formatting. When I'm done, I have to remember to come up and click on Format Painter again to turn it off, or hit the Esc key. If you don't, the very next thing you click on will also take on that formatting. Now, the Format Painter has another version of the same tool. Let's go to slide 6, and take a look at the Animation Painter. When I click in my left column of bullets, and go up to the Animations Tab, I can see that I have the Fade animation applied to all of my bullets.
I can easily apply it to the other side by clicking on the Animation Painter, and then simply clicking in this text holder, and it takes on all the same animation. We'll explore the Animation Painter later in this course as well. Now, my third way of applying text formatting to multiple objects is to select them before I start. I'll click on the word Do, and hold my Shift key down, and click on Do Not. Now, both of these two text boxes are selected at the same time. Any formatting I apply to one will apply to both. I'll go up to Drawing Tools in the Format Tab, click on the WordArt Styles gallery, and I'll drop it down using the More button. I'll choose this fourth option right here.
I'll change the Text Outline to the dark teal. Then, I'll go Home, and make them both bold. This way, I just cut my formatting time in half. Now, my last method, and one of my favorites, is using keyboard shortcuts to replicate your formatting. This is a true power shortcut. I am going to go down to slide 8, and start again by clicking in the text that I want to copy. Now, you're probably familiar with using Ctrl+C to copy and Ctrl+V to paste text. If you add in the Shift key, so that I'm doing Ctrl+Shift+C, I'm doing a copy. But now, when I highlight my target text, and I do Ctrl+Shift+V for paste; instead of pasting the content, I'm only pasting the formatting.
So, using all of these techniques to replicate your formatting, instead of manually applying the same effects over and over, will not just save time but it also helps you style your text consistently across your entire presentation.
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