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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
If you created your PowerPoint presentation in Office 2007 and you are now going to modify or play it in 2010, your multimedia may work, but you won't be able to take advantage of 2010's new Audio and Video Playback capabilities. You'll want to convert the file, which will upgrade the format, embed your assets, and make all the features available. For example, I'm on the slide 4 of my presentation and click on your video clip. When I go up to the Playback Ribbon, I can see that Bookmarks, Trimming, and Fade Duration are all grayed out.
So the first way to convert my media is on an individual basis. If I double click or right click on my clip, I get an option to upgrade the media. This will allow it to use the new multimedia features in this version of PowerPoint. The media object also becomes embedded in the document. Now what that means is PowerPoint 2007 doesn't embed the files. It doesn't import them into your PowerPoint the way PowerPoint 2010 does. Instead, it merely links to them. We talked about linking and embedding in the first chapter of this course.
Converting your file will also embed not just as your sound and video, but charts and diagram as well. Now I have a checkmark here to upgrade all the media objects in this document, and I could do them all at once by putting a check ark here, but for the moment, I'm just going to Upgrade this one, so I'll click the Upgrade button. There's another place where you could run the conversion as well. Go up to the File tab in the upper left- hand corner and in the Info section, my first option says Compatibility Mode. Now this option only shows up on the menu when you have a file opened that was created in PowerPoint 2007 or earlier.
You'll see it when you have linked media eligible for conversion. In other words, media clips and formats other than .wmv, .wma or midi. When I click on the Convert button, a Save As window opens. I'll change the file name so that you can distinguish between your original copy and your upgraded version. I'll click after the name, add an underscore, and then type Upgraded. I'll click the Save button. Now go back up to your File menu again. After you're done with the conversion, it's a good idea to look and see if the Optimized Media Compatibility utility shows up right here.
If it does, go ahead and run it. That will complete your conversion. We talked about the Optimized Media Compatibility Utility in another movie in this chapter. While PowerPoint 2007 files will open fine in PowerPoint 2010, the 2010 version has so many new video and audio editing features that it would be a shame not to take advantage of them by overlooking the step of physically converting the file.
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