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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
In Outlook, we can make certain messages stand out in our Inbox based off of keywords or who sent them. For example, I want all the e-mails from my boss Judith to show up in purple. That way I don't miss any. To make this happen, I will right-click on the heading of my Inbox, I will choose View Settings at the bottom of the menu, then Conditional Formatting, and I'm going to create a new conditional format. I will call this one Judith. Now I will specify the font that I would like to use for any e-mails from Judith.
I will make them purple, larger, and bold. Finally, I will specify the condition for this rule. The formatting I selected earlier is going to apply to all e-mails sent from Judith. When I hit OK and return back to my Inbox, you can see that every e-mail that Judith has sent me is automatically colored in purple. To edit a rule, temporarily disable it or delete it permanently, just return to the same menu.
I can disable it here by clearing the check box, or delete it forever by clicking here. And now, let's move on to another tip, number seven.
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