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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
It can be frustrating when you press Enter, the next line carries forward your formatting even if you don't want it to. Instead of returning each setting back to normal individually, you can do it all at once with clear formatting. Let's look at an example. At the bottom of this page, we have some stylized text. Now all the text formatting is actually contained inside this last paragraph symbol at the end of each paragraph. When I hit Enter, it carries that formatting down. Now I don't want to have to change the Font and the Size and the Spacing and everything about it individually.
Instead, I'll highlight the text and then go up to the Home ribbon and there's a button right here that says Clear Formatting. I'll click on it and it'll return all the formatting back to the normal style. Now let me press Ctrl+Z and undo that for a moment. I also want to point out that there's a Keyboard command that does the same thing. If I hold down the Ctrl key and tap the Spacebar, it'll also clear on my formatting. Now let me show you show a little bit of troubleshooting. Scroll back up to the top of the document.
This text right here has a bottom border applied to it and when I click at the End and then hit Enter that bottom border carries down to my next paragraph. Now that's not what I want. All I have to do though is come back up to the Clear Formatting button and click on it again, the paragraph that I am in right now will return to normal and the bottom border will be reapplied back to the first paragraph. So as you can see, the Clear Formatting button is crucial for zapping your formatting, saving you the time of undoing each applied format individually.
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