New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Start learning with our library of video tutorials taught by experts. Get started

Outlook Web App (OWA) 2010 Essential Training
Illustration by Richard Downs

Checking spelling and setting message options


From:

Outlook Web App (OWA) 2010 Essential Training

with Gini Courter

Video: Checking spelling and setting message options

I've composed and formatted my email message. Before I send it though, there are a couple of things that I might want to do to it like check my spelling and set its priority. I'd like to draw your attention to this autosave. A new feature in OWA 2010 is that Exchange will save a message if you haven't sent it after a while. Now you can generate a save yourself by clicking Save right here. But you'll notice that this has been auto-saved for you. If you send this, that's fine, if you save it, it's fine.
Expand all | Collapse all
  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Outlook Web App (OWA) 2010 Essential Training
3h 27m Beginner Apr 09, 2013

Viewers: in countries Watching now:

Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.

Topics include:
  • Logging in to OWA
  • Composing a message
  • Attaching files
  • Replying and forwarding
  • Flagging items
  • Creating an email signature
  • Creating appointments and repeating appointments
  • Sharing a calendar
  • Creating tasks
Subjects:
Business Productivity Email
Software:
Office Outlook
Author:
Gini Courter

Checking spelling and setting message options

I've composed and formatted my email message. Before I send it though, there are a couple of things that I might want to do to it like check my spelling and set its priority. I'd like to draw your attention to this autosave. A new feature in OWA 2010 is that Exchange will save a message if you haven't sent it after a while. Now you can generate a save yourself by clicking Save right here. But you'll notice that this has been auto-saved for you. If you send this, that's fine, if you save it, it's fine.

And if you close this message without sending it, then the auto-saved draft will be removed. But in the meantime, if something were to happen, if you were to lose your Internet connection for example, this has been auto-saved for you. I also have the ability to insert an image here if I wish. So if I had a picture that I put at the bottom of messages, I can do that. But here are my priority settings. This says this message is important. So when my recipient receives it, it will be so marked in their Inbox. Click once to turn it on, another time to turn it off.

This is where I'll mark a low importance message like I'm just sending you this because you need to receive it, but no worries. If I sometimes mark a message as being of low importance, it gives a little more credibility when I mark it as being of high importance. I think many of us know users that every message they send they mark as important because that's their place in the universe. We can also insert a signature if we have one. We'll be creating signatures a little later in the course. Then I have Spell Check. So I would like to check my spelling.

I click Check Spelling, and notice that my potential spelling errors are underlined just as they would be automatically in Word. You might wonder why it didn't do that as we were going along, and the reason is that you actually don't want to have your text being checked constantly over a web connection. So Outlook web Access waits for you to say check my spelling. You also have the ability to check the spelling in a specific language. This would be for the entire message. How do I handle my spelling errors? Well, I can right-click on this, and it says, I'm going to suggest 'on boarding'.

I've seen it spelled both ways in organizations, but this is the way they spell it here. It says 'onboarding kit' right on the front of it, and it looks just like that. So we're going to ignore this one. 'Parking stcker' on the other hand is spelled almost the same way everywhere I go, and that's not how I typed it. So let's fix that. And then, my name, I'm going to ignore that as an error as well. It's not a problem. If I add more text to this message, I should run Spell Check again. I also have some options that I can set, as well as set any option for something to be important, or less important.

I have some current settings I can provide, like this is Private, this is Personal. Exchange will actually enforce Private on messages, if someone else is a delegate, when I receive a message marked Private, they won't be able to read it. If I want in addition to 'To' and 'Cc' fields to show a 'Bcc' field or a 'From' field, I would turn those on here. And again, these are at the message level. I'm setting it for this message. If I want to ensure that I receive a delivery receipt that this message was delivered to Judith and/or a read receipt, I would check these options here.

A delivery receipt simply says that the message has been delivered to Judith's Inbox. If Judith is out of the office, the delivery receipt does not tell me anything about her having seen it. A read receipt says that the message has been opened, and either read, or simply opened and then deleted. So if I want to know more about a message, I can turn some of these tracking options on. Some servers are set that they don't provide delivery receipts. So if I don't get a receipt back, I don't know that the message wasn't delivered.

I only know that it was when I receive one. And whenever you ask for a read receipt, most users have the ability to say, send a receipt, or not. So you risk annoying a user if you always ask for read receipts. In some email systems, they're set up to automatically provide read receipts. This is not automatic. Your recipient will receive a message that says, Gini Courter wants a read receipt. And when they survey executives and organizations in particular, most of them don't like getting asked for read receipts, because they feel it indicates a lack of trust.

So I would encourage you not to ask for a read receipt unless, in the message itself you say, I'm asking for a read receipt because I've sent you a couple of messages and I think they may have gone astray. Or if the culture in the organization you work for supports everyone using read receipts sort of in a no harm no foul way, go ahead then. Then we find that there are more messaging options that we can get to by choosing options here. But these are the options for a specific message, for this message alone. I'm going to go ahead and leave the options as they are, and click OK.

So this is how we check spelling and set our message options in OWA.

There are currently no FAQs about Outlook Web App (OWA) 2010 Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook Web App (OWA) 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.