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Checking and optimizing media compatibility

From: PowerPoint 2010: Audio and Video in Depth

Video: Checking and optimizing media compatibility

One of the biggest challenges in designing a PowerPoint slide show is that you have to bear in mind what computer you're going to play it on. Will it be Windows or a Mac? Will they have PowerPoint 2010 or are they still using 2007, or even the 2003 version? Since you never know how someone else's computer is configured, you can use the Optimized Media Compatibility utility so that you're not caught off guard in the middle of your big day. The Optimized Media Compatibility Checker modifies your multimedia so that it will play on any computer configuration, not just your own. Go up to the File tab and click on Info.

Checking and optimizing media compatibility

One of the biggest challenges in designing a PowerPoint slide show is that you have to bear in mind what computer you're going to play it on. Will it be Windows or a Mac? Will they have PowerPoint 2010 or are they still using 2007, or even the 2003 version? Since you never know how someone else's computer is configured, you can use the Optimized Media Compatibility utility so that you're not caught off guard in the middle of your big day. The Optimized Media Compatibility Checker modifies your multimedia so that it will play on any computer configuration, not just your own. Go up to the File tab and click on Info.

The top section says Optimized Media Compatibility. Interestingly, this option only shows up under certain circumstances. Otherwise, you won't even see it on the menu. You will see it when you have media eligible for conversion. In other words, a Media clip in a format other than wmv, wma, or midi files, You'll see it if you have linked media files and you'll see it if you have a video inserted from a website that requires an internet connection. If you have linked videos, Optimized for Compatibility won't actually run on them. It will ask you to embed them instead.

If you like to do that, click on the View Links and you will see a list of all the media in your file that are not actually embedded. Click on one and if you want to embed it click on Break Link. The second one is a Flash file and Optimized Compatibility doesn't actually work on it, so that's why I don't have the option for breaking the link. And my third one is my reference to my YouTube video. Also, it's not actually in my presentation, so there's no link to break. I'll go ahead and click Close.

So now I'll click on Optimized Compatibility, this big button right here and run the Checker. When I run it, I'll see a summation dialogue box. Each media clip that's eligible for optimization will be listed. After each one runs, when it's done, it will be labeled as either unsupported or complete. If it says unsupported, that means either the file type isn't actually supported by the Optimized Media Compatibility Checker or it might mean that the Media Format won't work in PowerPoint 2007 and other versions of the software. If that's the case, I might need to convert the media clip to another format and reinsert it.

If the media clip is labeled complete, the Optimized Utility has modified the clip for compatibility and it should play in PowerPoint 2007 or 2010 without a hitch. Now here's another issue you might come across. If you have multiple instances of the same video in your slideshow and you run the Optimized Media Compatibility Checker, you may find that your trims or bookmarks disappear on all the instances of the video, except for the very first one. This is because the utility maintains the first video, but inserts point us to the original instance, instead of embedding multiple occurrences.

To get around that, run the Optimized Media Compatibility checker after you insert each occurrence of the video before going on to the next one. Each embedded video will then be considered unique. If you're going to play a PowerPoint presentation on any other computer besides your own, be sure to run the finished file through Optimized Media Compatibility before you move it on to the new machine. That will make sure that your videos and audio will play under any circumstances.

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This video is part of

Image for PowerPoint 2010: Audio and Video in Depth
PowerPoint 2010: Audio and Video in Depth

83 video lessons · 9294 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 43s
    1. Welcome
      54s
    2. Using the exercise files
      49s
  2. 20m 45s
    1. Using video and audio appropriately
      1m 58s
    2. Considering copyrights
      3m 57s
    3. Linking vs. embedding media
      8m 35s
    4. Working with video formats
      6m 15s
  3. 22m 4s
    1. Inserting an animated GIF from the clip art gallery
      4m 21s
    2. Inserting a video from a computer file
      3m 55s
    3. Inserting a clip as an external object
      3m 10s
    4. Inserting a video as a Windows Media Player control
      3m 45s
    5. Linking to a YouTube video
      5m 23s
    6. Inserting a video using an action button
      1m 30s
  4. 23m 23s
    1. Inserting a QuickTime video
      6m 3s
    2. Playing a Flash animation
      6m 0s
    3. Using ActiveX as a workaround
      5m 58s
    4. Inserting a web page
      5m 22s
  5. 34m 6s
    1. Trimming a video
      5m 54s
    2. Fading in and out
      4m 23s
    3. Cropping a video
      4m 6s
    4. Selecting a poster frame
      1m 53s
    5. Adjusting brightness and contrast
      2m 40s
    6. Recoloring a video
      2m 50s
    7. Adding video bookmarks
      3m 10s
    8. Synchronizing text captions with bookmarks
      9m 10s
  6. 10m 32s
    1. Resizing a video
      4m 34s
    2. Playing a video in a shape
      2m 2s
    3. Using a video as a slide background
      3m 56s
  7. 29m 3s
    1. Applying a preset video style
      2m 48s
    2. Designing a border
      3m 59s
    3. Adding shadows
      2m 52s
    4. Adding reflections
      2m 39s
    5. Adding glow effects
      2m 16s
    6. Adding soft edges
      1m 45s
    7. Applying 3D rotation
      3m 50s
    8. Applying bevels and 3D formatting
      6m 26s
    9. Using Format Painter
      2m 28s
  8. 22m 34s
    1. Setting the volume
      1m 13s
    2. Playing a clip automatically
      57s
    3. Play full screen
      1m 1s
    4. Hiding a video
      1m 16s
    5. Looping a video
      2m 50s
    6. Rewinding after playing
      1m 13s
    7. Delaying playback of a video
      2m 0s
    8. Showing and hiding media controls
      1m 1s
    9. Triggering a video by clicking a graphic
      5m 5s
    10. Triggering a video using animations
      2m 46s
    11. Playing a video across multiple slides
      3m 12s
  9. 13m 0s
    1. Troubleshooting videos that won't play
      3m 7s
    2. Improving playback performance
      3m 43s
    3. Optimizing Windows 7 settings
      6m 10s
  10. 13m 18s
    1. Working with audio file formats
      3m 7s
    2. Inserting a sound from the clip art gallery
      3m 15s
    3. Inserting audio from a computer file
      1m 56s
    4. Recording your own sounds
      3m 35s
    5. Playing audio in an external application
      1m 25s
  11. 24m 44s
    1. Setting the sound clip volume
      1m 5s
    2. Playing a clip automatically
      2m 23s
    3. Trimming an audio clip
      3m 52s
    4. Choosing a sound's starting and ending points
      2m 18s
    5. Fading sounds in and out
      59s
    6. Looping a sound clip
      2m 23s
    7. Delaying an audio clip
      2m 31s
    8. Rewinding after playing
      1m 13s
    9. Changing the appearance of the sound icon
      3m 13s
    10. Hiding the sound icon
      2m 5s
    11. Adding and removing audio bookmarks
      2m 42s
  12. 18m 19s
    1. Adding sound effects to transitions
      3m 10s
    2. Adding sound effects to animations
      3m 46s
    3. Triggering audio playback with objects
      2m 12s
    4. Playing a sound with a hyperlink
      1m 28s
    5. Triggering actions with audio bookmarks
      7m 43s
  13. 21m 7s
    1. Playing a sound across multiple slides
      4m 10s
    2. Building a music soundtrack
      4m 23s
    3. Playing audio tracks from a CD
      3m 26s
    4. Recording a narration
      9m 8s
  14. 23m 12s
    1. Checking and optimizing media compatibility
      3m 8s
    2. Converting media to earlier versions of PowerPoint
      2m 17s
    3. Converting media from earlier versions of PowerPoint
      2m 37s
    4. Compressing media files
      3m 47s
    5. Saving as a movie
      4m 48s
    6. Packaging a presentation for travel
      3m 43s
    7. Extracting media asset files
      2m 52s
  15. 45s
    1. Goodbye
      45s

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