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Changing calendar sharing permissions

From: Outlook Web App (OWA) 2010 Essential Training

Video: Changing calendar sharing permissions

You can modify or rescind the permissions that you've given to others to view calendars and they can do that to you, too. It's sort of like unfriending you on Facebook. All of a sudden they're calendar isn't on your people's calendars list anymore. So how do we change the settings that we have? And another question: is there a relationship between the settings here in OWA for sharing calendars and the settings if I use Outlook as well? I'm going to go to Share>Change Sharing Permissions to be able to change my permissions for sharing my calendar; because I can't change Olivia's permissions for sharing hers or Judith's, only my own. It says that I have shared my calendar with Judith and granted her reviewer permissions, and I've shared my calendar with Olivia and granted her review or permissions. Neither of them have the ability to place something on my calendar.

Changing calendar sharing permissions

You can modify or rescind the permissions that you've given to others to view calendars and they can do that to you, too. It's sort of like unfriending you on Facebook. All of a sudden they're calendar isn't on your people's calendars list anymore. So how do we change the settings that we have? And another question: is there a relationship between the settings here in OWA for sharing calendars and the settings if I use Outlook as well? I'm going to go to Share>Change Sharing Permissions to be able to change my permissions for sharing my calendar; because I can't change Olivia's permissions for sharing hers or Judith's, only my own. It says that I have shared my calendar with Judith and granted her reviewer permissions, and I've shared my calendar with Olivia and granted her review or permissions. Neither of them have the ability to place something on my calendar.

So if I decide that I no longer wish to share in this way with Judith, or if I want to edit it, I can click Edit. This is where I have the choice to say, you know what I just assume Judith had a little less information and go ahead and save that. Now Judith has access to my free busy, which she would have by default anyway, subject and location, so a little bit more. But she can't see for example the notes that I put in an appointment form, but Olivia can. If I decide that I don't want Judith to be in here in my calendar at all except for free/busy information, I can either edit and change it to free/busy only, which again by default I have access to because we're in the same organization and our Exchange policies give me access to everyone's free/busy information, so I can schedule meetings with them.

So I could either go back and say free/busy only or I could simply delete this and I will have that free/busy information anyway. One more thing that's important here. If you are also using Microsoft Outlook to set delegate permissions to allow users to see and interact with your calendar or your tasks or your inbox, you can't change those here. So if I wanted for example, to allow Olivia to have permission to put items on my calendar, I can't do that kind of delegation here. I can do it in Outlook.

And if I don't have access to the full Outlook client, I can talk to the people in my information technology department and ask that they change those settings for me in Microsoft Exchange, so that Olivia becomes more than a reviewer and actually an editor or an official delegate who can send documents like emails on behalf of me.

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4220 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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