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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
When you insert a sound into a PowerPoint slide, it's represented with an attractive speaker icon but the image is fairly generic. The good news you can apply any of PowerPoint's graphic formatting techniques to the icon and even change the icon itself. Here's how. I'm on slide 3 in my presentation, and I have two different sound clips so it would be useful to distinguish between them. I'll click on the first icon so that it has a box around it and I'll go up to the Audio Tools Ribbon and click on the Format tab. On the left-hand side click on Change Picture and then navigate to the image that you want to use. I'll use Card.
When selecting a new icon do think about how big you are going to want it to appear on your slide. If you are replacing the speaker with a picture, make sure it will look good at your desired size. We'll click Insert. The speaker has now been replaced with your image. You can resize the image by dragging on corners or you can use the Height and Width tools on the right side of the Ribbon. You can also apply any of PowerPoint's image gormatting tools to your new icon. Let's use our second speaker icon to explore those options.
I do talk about all of these settings in the chapter about video formatting. So I'm not going to go into detail here. We're just going to check them out briefly. Go up to the Audio Tools Format tab and start on the left with Artistic Effects. These allow you to apply special effects. Hold your cursor over them until you find one that you like. I'm going to choose Plastic Wrap in the lower right-hand corner. That gives it a glossy finish. Now I'll go to the Color button just to the left and change the gray to something prettier that matches my theme.
I'll go with purple. I can use the Picture Styles gallery to select a Preset Frame, Shadow or Rotation. I'll select Drop Shadow Rectangle, the fourth option, to give it some shadow and depth. I can then move to the left and choose Picture Border. If I want to add a border, I can choose a color, width, and a line style but I'm not going to choose one of those right now so I'll click on the button again to close it. The next button down for Picture Effects will apply any of PowerPoint's graphic design effects to the icon.
Notice as I move around here that these settings may over ride any formatting that you have already applied. I like how my icon looks so I'll close the Picture Effects menu by clicking on the button a second time. Another way to apply these special effects and even more is to right-click on the icon and then choose Format Audio at the bottom of the dropdown. A dialogue box opens with an extensive list of settings so that you can fine-tune your speaker icon to your heart's content. Again, we have reviewed each of these formatting options in its own movie earlier in this course.
Please take a look to learn what all of these settings still. When you are satisfied with your image's appearance, click Close. Being able to customize your speaker icon will allow you to format your audio clips to match your slideshow's look and feel so that your entire presentation is consistent.
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