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Building a music soundtrack

From: PowerPoint 2007: Audio and Video in Depth

Video: Building a music soundtrack

Setting your slide show to music is perfect when the presentation will be self-running, or when you're not actually talking about the content. In previous chapters, we've already learned all the techniques you'll need, but because this is such a common practice, it's useful to bring the techniques altogether. If you'd like further information about any of these steps, please see the individual movies in this course. You do need to take copyright protection into consideration. If this slide show is for personal use, playing published music won't do any harm. But if your presentation is for business, you should ask for written permission to use the music.

Building a music soundtrack

Setting your slide show to music is perfect when the presentation will be self-running, or when you're not actually talking about the content. In previous chapters, we've already learned all the techniques you'll need, but because this is such a common practice, it's useful to bring the techniques altogether. If you'd like further information about any of these steps, please see the individual movies in this course. You do need to take copyright protection into consideration. If this slide show is for personal use, playing published music won't do any harm. But if your presentation is for business, you should ask for written permission to use the music.

When in doubt, royalty-free music can be found online. Your songs can be saved as WMA, WAV, MP3, AIFF, or any of the most common digital-music file formats. By default, the sound files are linked into your PowerPoint presentation, meaning that they're stored in their original locations on your hard drive and merely referenced. I recommend saving the sound files into the same folder as your PowerPoint file before you begin. Go up to the Insert Ribbon and choose Sound, at the far right. Navigate to intro_short. It's a WAV file.

I'll click on it and click OK. It asks me how I want to how the sound to start in the show, and I do want it to play automatically. A speaker appears in the center of the slide. Go ahead and drag it down to the lower right-hand corner. Go up to the Sound Tools and the Options tab. Where it says Play Sound Automatically, I'll drop this down and tell it to Play across slides. I'll put a check mark in front of Hide During Show so that the speaker icon doesn't appear on the slide. If you had one song and you wanted the music to repeat as long as the slide show runs, I would click Loop Until Stopped.

Now go to the Animations tab and click on the Custom Animation button on the left. A pane opens up on the right, and I can see my sound file. It's important that your sound file is the first animation to happen on the slide. On this slide, it's the only animation, so I'm in good shape. Now if I'm going to want to switch to another song after this song plays once, PowerPoint doesn't have a way to automatically start the second song after the first. You could open the songs in audio-editing software, string the tracks together consecutively, and then export them as one file.

If you don't have the ability to do that, you'll need to figure out where you'll be in the slide show when the first song ends. If you're not sure, go to a later slide instead of an earlier side, so that you don't cut off or overlap your music. I'll go to slide 4, and I'll repeat the same steps we did for the first song. I'll go to Insert, click on the Sound button, navigate to audio_short (also a WAV file), and click OK. I'll play the song automatically. I'll drag the speaker icon down to the lower right-hand corner.

I'll go to the Sound Tools > Options tab. I'll change Play Sound Automatically to Play across slides, and I'll hide the speaker icon. Now when I look at the Custom Animation pane on the right, I can see that this sound file came in after my content placeholder, meaning my bullets. So hold your cursor over your sound file, click on it, and drag up until you get a black line above your bulleted list. I'll let go. Now my sound file will be the first animation on the slide.

Now let's play our slide show. I'll go back to slide 1 and click on the Slideshow button. My first song will start, and I'm on my way. (music playing) Voila, the soundtrack! While there is no way to build an actual soundtrack, taking advantage of PowerPoint's sound techniques allow you to play the music right along with your content.

Show transcript

This video is part of

Image for PowerPoint 2007: Audio and Video in Depth
PowerPoint 2007: Audio and Video in Depth

64 video lessons · 3940 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 39s
    1. Welcome
      52s
    2. Using the exercise files
      47s
  2. 16m 43s
    1. Using video and audio appropriately
      1m 49s
    2. Considering copyrights
      3m 54s
    3. Linking vs. embedding media
      6m 28s
    4. Working with video formats
      4m 32s
  3. 15m 41s
    1. Inserting an animated GIF from the clip art gallery
      4m 32s
    2. Inserting a video from a computer file
      3m 20s
    3. Inserting a clip as an external object
      2m 36s
    4. Inserting a video as a Windows Media Player control
      3m 20s
    5. Playing a video using an action button
      1m 53s
  4. 23m 38s
    1. Linking to a YouTube video
      5m 8s
    2. Playing a QuickTime movie
      4m 32s
    3. Playing a Flash animation
      3m 40s
    4. Using ActiveX as a workaround
      4m 42s
    5. Inserting a web page
      5m 36s
  5. 23m 7s
    1. Resizing a video
      3m 59s
    2. Cropping a video
      2m 51s
    3. Applying preset video styles
      3m 22s
    4. Designing a border
      4m 35s
    5. Adding shadows
      3m 25s
    6. Adding reflections
      1m 9s
    7. Adding glow effects
      1m 18s
    8. Using Format Painter
      2m 28s
  6. 26m 32s
    1. Setting the volume
      2m 22s
    2. Playing a clip automatically
      2m 49s
    3. Playing full screen
      1m 55s
    4. Hiding a video
      2m 11s
    5. Looping a video
      2m 55s
    6. Rewinding after playing
      1m 27s
    7. Playing a movie across slides
      3m 48s
    8. Delaying playback of a video
      2m 0s
    9. Triggering a video by clicking a graphic
      3m 46s
    10. Triggering a video using animations
      3m 19s
  7. 14m 4s
    1. Troubleshooting videos that won't play
      3m 10s
    2. Improving playback performance
      4m 55s
    3. Optimizing Windows 7 settings
      5m 59s
  8. 19m 26s
    1. Working with audio file formats
      2m 52s
    2. Embedding sounds
      3m 38s
    3. Inserting sounds from the clip art gallery
      4m 39s
    4. Inserting audio from a computer file
      2m 11s
    5. Playing a sound using an action button
      2m 46s
    6. Recording your own sounds
      3m 20s
  9. 18m 55s
    1. Setting the volume
      2m 44s
    2. Playing audio automatically
      2m 50s
    3. Choosing a sound's starting and ending points
      2m 36s
    4. Looping an audio clip
      3m 9s
    5. Delaying an audio clip
      1m 45s
    6. Changing the appearance of the sound icon
      3m 10s
    7. Hiding the sound icon
      2m 41s
  10. 12m 22s
    1. Adding sound effects to transitions
      3m 5s
    2. Adding sound effects to animations
      4m 13s
    3. Triggering audio playback with objects
      3m 35s
    4. Playing a sound with a hyperlink
      1m 29s
  11. 23m 0s
    1. Playing a sound across multiple slides
      4m 13s
    2. Building a music soundtrack
      4m 21s
    3. Playing audio tracks from a CD
      2m 33s
    4. Recording a narration
      11m 53s
  12. 16m 43s
    1. Running the Compatibility Checker
      1m 36s
    2. Converting files for PowerPoint 2010
      2m 26s
    3. Packaging a CD for travel
      3m 40s
    4. Creating a self-running presentation
      6m 54s
    5. Extracting media files
      2m 7s
  13. 39s
    1. Goodbye
      39s

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