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Building a music soundtrack

From: PowerPoint 2010: Audio and Video in Depth

Video: Building a music soundtrack

Setting your slideshow to music is perfect when the presentation will be self-running or when you are not actually talking about the content. In previous chapters, I've shown you all the techniques you'll need. But because this is such a common practice, it's useful to bring the techniques all together. If you'd like further information about any of these steps please view the individual movies. You do need to take copyright protection into consideration. If this slideshow is for personal use, playing published music won't do any harm. But if your presentation is for business, you should ask for written permission to use the music.

Building a music soundtrack

Setting your slideshow to music is perfect when the presentation will be self-running or when you are not actually talking about the content. In previous chapters, I've shown you all the techniques you'll need. But because this is such a common practice, it's useful to bring the techniques all together. If you'd like further information about any of these steps please view the individual movies. You do need to take copyright protection into consideration. If this slideshow is for personal use, playing published music won't do any harm. But if your presentation is for business, you should ask for written permission to use the music.

When in doubt, royalty free music can be found online. Your music can be save as MP3, WMA, AIFF, or any of the most common digital music file formats. By default, the sound files are embedded into your PowerPoint presentation. In PowerPoint 2007 and earlier, the files were linked, meaning that they were stored in their original locations on your hard drive and merely referenced. If you're working on a presentation that was created in PowerPoint 2007 or 2003, you may want it to delete and reinsert the files for consistency.

Now let's go up to the Insert Ribbon and choose Audio at the far end. Navigate to the Intro Short file and double-click on it. A speaker appears in the center of the slide. Go ahead and drag it down to the lower right hand corner. Go up to the Audio Tools Playback tab. I'll click on Start and change this to Play Across Slides so that my music plays by itself when the presentation starts and continues through the slideshow. Tell PowerPoint to hide the icon during the show with this option here.

If you want the music to repeat itself as long as the slideshow runs, you would put a check mark in front of Loop until Stopped. If you are going to follow with another tune like we're going to do, I'll leave this unchecked. You may choose to add a few seconds of fades at the beginning and ending, adding a touch of elegance so that the start and ending isn't abrupt. I'll change each of these to 2.5. Last, go to the Animations tab and on the right-hand side turn on the Animation Pane.

Check to make sure that your sound file is at the top of the list. If you are going to want to switch to another song after this song plays once, PowerPoint doesn't have a way to automatically start the second song after the first. You could open the songs in an audio editing software, string the tracks together consecutively, and then export them as one file. If you don't have the ability to that, you'll need to figure out where you'll be in your slideshow when the first song ends. If you are not sure, go to a later slide instead of an earlier one so that you don't cut off or overlap your music.

I'll go slide 4 and repeat the same steps that we did for the first song. I'll go to the Insert ribbon, click on the audio icon on the far right, I'll navigate to the Audio short file and then insert it, drag it down to the bottom right corner, click on the Playback Ribbon, change the Start to Play Across Slides, tell it to hide it during the show, increase the Fade In to 2.5 and the Fade Out to 2.5 as well, and then click on the Animations tab and notice here that my content place holder, my bullet points are set to go first and then my sound.

So let's move our sound clip up to the top. Now go back to slide one and let's play our slide show. My first song starts and I'm on my way. (Music playing) Voila, a soundtrack! While there is no way to build an actual soundtrack, taking advantage of PowerPoint sound techniques allows you to play the music right along with your content.

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This video is part of

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PowerPoint 2010: Audio and Video in Depth

83 video lessons · 9182 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 43s
    1. Welcome
      54s
    2. Using the exercise files
      49s
  2. 20m 45s
    1. Using video and audio appropriately
      1m 58s
    2. Considering copyrights
      3m 57s
    3. Linking vs. embedding media
      8m 35s
    4. Working with video formats
      6m 15s
  3. 22m 4s
    1. Inserting an animated GIF from the clip art gallery
      4m 21s
    2. Inserting a video from a computer file
      3m 55s
    3. Inserting a clip as an external object
      3m 10s
    4. Inserting a video as a Windows Media Player control
      3m 45s
    5. Linking to a YouTube video
      5m 23s
    6. Inserting a video using an action button
      1m 30s
  4. 23m 23s
    1. Inserting a QuickTime video
      6m 3s
    2. Playing a Flash animation
      6m 0s
    3. Using ActiveX as a workaround
      5m 58s
    4. Inserting a web page
      5m 22s
  5. 34m 6s
    1. Trimming a video
      5m 54s
    2. Fading in and out
      4m 23s
    3. Cropping a video
      4m 6s
    4. Selecting a poster frame
      1m 53s
    5. Adjusting brightness and contrast
      2m 40s
    6. Recoloring a video
      2m 50s
    7. Adding video bookmarks
      3m 10s
    8. Synchronizing text captions with bookmarks
      9m 10s
  6. 10m 32s
    1. Resizing a video
      4m 34s
    2. Playing a video in a shape
      2m 2s
    3. Using a video as a slide background
      3m 56s
  7. 29m 3s
    1. Applying a preset video style
      2m 48s
    2. Designing a border
      3m 59s
    3. Adding shadows
      2m 52s
    4. Adding reflections
      2m 39s
    5. Adding glow effects
      2m 16s
    6. Adding soft edges
      1m 45s
    7. Applying 3D rotation
      3m 50s
    8. Applying bevels and 3D formatting
      6m 26s
    9. Using Format Painter
      2m 28s
  8. 22m 34s
    1. Setting the volume
      1m 13s
    2. Playing a clip automatically
      57s
    3. Play full screen
      1m 1s
    4. Hiding a video
      1m 16s
    5. Looping a video
      2m 50s
    6. Rewinding after playing
      1m 13s
    7. Delaying playback of a video
      2m 0s
    8. Showing and hiding media controls
      1m 1s
    9. Triggering a video by clicking a graphic
      5m 5s
    10. Triggering a video using animations
      2m 46s
    11. Playing a video across multiple slides
      3m 12s
  9. 13m 0s
    1. Troubleshooting videos that won't play
      3m 7s
    2. Improving playback performance
      3m 43s
    3. Optimizing Windows 7 settings
      6m 10s
  10. 13m 18s
    1. Working with audio file formats
      3m 7s
    2. Inserting a sound from the clip art gallery
      3m 15s
    3. Inserting audio from a computer file
      1m 56s
    4. Recording your own sounds
      3m 35s
    5. Playing audio in an external application
      1m 25s
  11. 24m 44s
    1. Setting the sound clip volume
      1m 5s
    2. Playing a clip automatically
      2m 23s
    3. Trimming an audio clip
      3m 52s
    4. Choosing a sound's starting and ending points
      2m 18s
    5. Fading sounds in and out
      59s
    6. Looping a sound clip
      2m 23s
    7. Delaying an audio clip
      2m 31s
    8. Rewinding after playing
      1m 13s
    9. Changing the appearance of the sound icon
      3m 13s
    10. Hiding the sound icon
      2m 5s
    11. Adding and removing audio bookmarks
      2m 42s
  12. 18m 19s
    1. Adding sound effects to transitions
      3m 10s
    2. Adding sound effects to animations
      3m 46s
    3. Triggering audio playback with objects
      2m 12s
    4. Playing a sound with a hyperlink
      1m 28s
    5. Triggering actions with audio bookmarks
      7m 43s
  13. 21m 7s
    1. Playing a sound across multiple slides
      4m 10s
    2. Building a music soundtrack
      4m 23s
    3. Playing audio tracks from a CD
      3m 26s
    4. Recording a narration
      9m 8s
  14. 23m 12s
    1. Checking and optimizing media compatibility
      3m 8s
    2. Converting media to earlier versions of PowerPoint
      2m 17s
    3. Converting media from earlier versions of PowerPoint
      2m 37s
    4. Compressing media files
      3m 47s
    5. Saving as a movie
      4m 48s
    6. Packaging a presentation for travel
      3m 43s
    7. Extracting media asset files
      2m 52s
  15. 45s
    1. Goodbye
      45s

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