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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
By default, when you enter content in PowerPoint that's longer than the space available in a Placeholder, the text will automatically shrink to fit. Sometimes it's perfect, but other times overflowing the textbox is fine or resizing the textbox may be even better. Let's take a look at three places where AutoFit is controlled. I'm going to click on Slide 2, and in the Placeholder, I'm going to type Since 1973, our museum has been at the forefront of contemporary art and design. Notice that as I type the text shrunk to fit the box.
Now over on the left-hand side there's a Smart Tag and when I click on it by default it says AutoFit Text to Placeholder, but I can tell it to stop fitting the text to this Placeholder and then it will overflow the box. This effect is just for this one Placeholder. Now back on that Smart Tag, at the bottom it says Control AutoCorrect Options. When I click on it, it takes me to an AutoCorrect window and I am on the AutoFormat As You Type. And at the bottom I have two options, AutoFit title text to placeholder and AutoFit body text to placeholder. The title text refers to the title of the slide and the body text refers to any of the other placeholders in the body of the slide.
If I uncheck them it will no longer do the AutoFit and the text will stay the size that it was originally. Now this is a default not just for this file but for all of PowerPoint, plus most the time I do find it helpful, so I am going to leave this checked, and I'll click Cancel. You can also get to that same AutoCorrect options by going to File, down to Options, over to Proofing and then here under AutoCorrect Options, and again, here we are on AutoFormat As You Type, and I'll cancel this window too.
Now there is one more thing that I can do, while I'm clicked in this Placeholder I have a new tab up here for Drawing Tools, and so I'll click on Format. If I use the Launch button in Shape Styles down here at the bottom I have options for Text Box, and here in addition to not Autofitting or autofitting the text to Shrink it on overflow. I have a third option, I can resize the shape to fit the text. And notice that this box all of a sudden got a little bit larger. I'll click Close. Now the box is big enough for all of the text.
With these three methods for adjusting your text Placeholder's AutoFit, you can choose the default action that works best for you and customize other text boxes on an as needed basis.
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