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Autofitting text

From: PowerPoint 2010 Power Shortcuts

Video: Autofitting text

By default, when you enter content in PowerPoint that's longer than the space available in a Placeholder, the text will automatically shrink to fit. Sometimes it's perfect, but other times overflowing the textbox is fine or resizing the textbox may be even better. Let's take a look at three places where AutoFit is controlled. I'm going to click on Slide 2, and in the Placeholder, I'm going to type Since 1973, our museum has been at the forefront of contemporary art and design. Notice that as I type the text shrunk to fit the box.

Autofitting text

By default, when you enter content in PowerPoint that's longer than the space available in a Placeholder, the text will automatically shrink to fit. Sometimes it's perfect, but other times overflowing the textbox is fine or resizing the textbox may be even better. Let's take a look at three places where AutoFit is controlled. I'm going to click on Slide 2, and in the Placeholder, I'm going to type Since 1973, our museum has been at the forefront of contemporary art and design. Notice that as I type the text shrunk to fit the box.

Now over on the left-hand side there's a Smart Tag and when I click on it by default it says AutoFit Text to Placeholder, but I can tell it to stop fitting the text to this Placeholder and then it will overflow the box. This effect is just for this one Placeholder. Now back on that Smart Tag, at the bottom it says Control AutoCorrect Options. When I click on it, it takes me to an AutoCorrect window and I am on the AutoFormat As You Type. And at the bottom I have two options, AutoFit title text to placeholder and AutoFit body text to placeholder. The title text refers to the title of the slide and the body text refers to any of the other placeholders in the body of the slide.

If I uncheck them it will no longer do the AutoFit and the text will stay the size that it was originally. Now this is a default not just for this file but for all of PowerPoint, plus most the time I do find it helpful, so I am going to leave this checked, and I'll click Cancel. You can also get to that same AutoCorrect options by going to File, down to Options, over to Proofing and then here under AutoCorrect Options, and again, here we are on AutoFormat As You Type, and I'll cancel this window too.

Now there is one more thing that I can do, while I'm clicked in this Placeholder I have a new tab up here for Drawing Tools, and so I'll click on Format. If I use the Launch button in Shape Styles down here at the bottom I have options for Text Box, and here in addition to not Autofitting or autofitting the text to Shrink it on overflow. I have a third option, I can resize the shape to fit the text. And notice that this box all of a sudden got a little bit larger. I'll click Close. Now the box is big enough for all of the text.

With these three methods for adjusting your text Placeholder's AutoFit, you can choose the default action that works best for you and customize other text boxes on an as needed basis.

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This video is part of

Image for PowerPoint 2010 Power Shortcuts
PowerPoint 2010 Power Shortcuts

52 video lessons · 10168 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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