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Attaching a file

From: Outlook Web App (OWA) 2010 Essential Training

Video: Attaching a file

Judith provided me with a new employee survey document in Microsoft Word that I've filled out and now want to send back. So I am just tucking it into the same email. I added some text here, the New Employee Survey is attached, and that's because it's nice for me to let her know what this file attachment is. I'm simply going to click the Attach File button, and browse to the file I want to include, and double-click there to include it, or select it, and click Open. Here it is attached.

Attaching a file

Judith provided me with a new employee survey document in Microsoft Word that I've filled out and now want to send back. So I am just tucking it into the same email. I added some text here, the New Employee Survey is attached, and that's because it's nice for me to let her know what this file attachment is. I'm simply going to click the Attach File button, and browse to the file I want to include, and double-click there to include it, or select it, and click Open. Here it is attached.

I can click this link to open it as a web page, make sure it's the file I am looking for. Yup! If I decide I don't want to attach this file, I can remove it right here; so very easy to attach a file, very easy to remove a file. When I click Send, I'm fairly certain that this file will get there. It's a small file. It's a Word document, and we ship these all over the place all of the time. So when I say I'm pretty certain it would get there, why might a file not be delivered as an attachment? There are a couple of different reasons, and a couple of different gatekeepers on sending and receiving attachments.

So I'm going to click Send to send this here through Microsoft Exchange, my local server. It will then proceed through some other servers and ultimately end up at the server my recipient uses. And there are settings on both my Exchange server, and my email recipient server, Judith's server, that determine whether or not I can send a particular kind of attachment. Most server administrators will put some kind of a limit on size. For example, it's not uncommon not to be able to send an email with an attachment that's more than a megabyte, more than 2 megabytes, more than 8 megabytes in size.

So you'll have different measurements that are placed by your server's administrator, and your recipient's server administrator. It might be that you can't send it, and you'll get a message from your server that says, you can't send a message with an attachment that large. Or it maybe that it can leave your Exchange server, but when it gets to the other end, your recipient will get just a message with no attachment; or your recipient will get no message whatsoever because it has an attachment. Every server administrator is going to set some kind of a size limit, so that you and I aren't sending 5-hour videos to each other.

It's also possible that I will try to send a file of a type that's not allowed, and Not Allowed also is a local setting on a server. A common example is that many Exchange administrators and Lotus Notes administrators and other email administrators have set their servers to not allow you to email databases because if they simply say, you can't email a database, they don't have to worry about some of the other size limitations. So when I send an email to someone with an attachment, I will usually make sure that I tell them why I am sending an attachment.

For example, here are the four documents you requested, or here is the attached New Employee Survey. But attaching the file itself, that's super, super, easy in OWA.

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4012 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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