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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
Judith provided me with a new employee survey document in Microsoft Word that I've filled out and now want to send back. So I am just tucking it into the same email. I added some text here, the New Employee Survey is attached, and that's because it's nice for me to let her know what this file attachment is. I'm simply going to click the Attach File button, and browse to the file I want to include, and double-click there to include it, or select it, and click Open. Here it is attached.
I can click this link to open it as a web page, make sure it's the file I am looking for. Yup! If I decide I don't want to attach this file, I can remove it right here; so very easy to attach a file, very easy to remove a file. When I click Send, I'm fairly certain that this file will get there. It's a small file. It's a Word document, and we ship these all over the place all of the time. So when I say I'm pretty certain it would get there, why might a file not be delivered as an attachment? There are a couple of different reasons, and a couple of different gatekeepers on sending and receiving attachments.
So I'm going to click Send to send this here through Microsoft Exchange, my local server. It will then proceed through some other servers and ultimately end up at the server my recipient uses. And there are settings on both my Exchange server, and my email recipient server, Judith's server, that determine whether or not I can send a particular kind of attachment. Most server administrators will put some kind of a limit on size. For example, it's not uncommon not to be able to send an email with an attachment that's more than a megabyte, more than 2 megabytes, more than 8 megabytes in size.
So you'll have different measurements that are placed by your server's administrator, and your recipient's server administrator. It might be that you can't send it, and you'll get a message from your server that says, you can't send a message with an attachment that large. Or it maybe that it can leave your Exchange server, but when it gets to the other end, your recipient will get just a message with no attachment; or your recipient will get no message whatsoever because it has an attachment. Every server administrator is going to set some kind of a size limit, so that you and I aren't sending 5-hour videos to each other.
It's also possible that I will try to send a file of a type that's not allowed, and Not Allowed also is a local setting on a server. A common example is that many Exchange administrators and Lotus Notes administrators and other email administrators have set their servers to not allow you to email databases because if they simply say, you can't email a database, they don't have to worry about some of the other size limitations. So when I send an email to someone with an attachment, I will usually make sure that I tell them why I am sending an attachment.
For example, here are the four documents you requested, or here is the attached New Employee Survey. But attaching the file itself, that's super, super, easy in OWA.
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