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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
If you apply the same styles over and over again like Heading 1 and Heading 2, it's faster to use a keyboard shortcut than to visit the Styles gallery every single time. To assign a keyboard shortcut to a style, right-click on the Style in the gallery and choose Modify. In the Modify Style dialog box, go down to the Format button in the bottom left-hand corner and from that menu, choose Shortcut key. So here we're looking at the keyboard commands for Heading 1 and it says Press a new shortcut key. So all I have to do is press what I want.
And I'll do Alt+Shift+H. Now, do take a look right here where it says Currently assigned to and right now it's unassigned. That's good news. I wouldn't want to overwrite a keyboard command that I might need. So once I have a keyboard shortcut that I like, I'll click on Assign. Now right here it says Save changes in: Normal. If I want to make this keyboard shortcut available every single time I open up Word, then this is exactly what I want. If though, I only want it for this one document, I can specify that right here. But I think it makes sense to have it available every time I am using Word, so I'll make sure that that says Normal and then I'll click Close and then I'll click OK.
So now I am going to press Ctrl+End and go down to the bottom of my document. And let's say I want to put in a new level 1 heading. So I'll go ahead and do that keyboard command, Alt+Shift+H and then I can go ahead and type. Applying a style using a keystroke as you type is infinitely faster than reaching for the mouse and heading to the Home tab in the Style gallery every single time.
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