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If you apply the same styles over and over again like Heading 1 and Heading 2, it's faster to use a keyboard shortcut than to visit the Styles gallery every single time. To assign a keyboard shortcut to a style, right-click on the Style in the gallery and choose Modify. In the Modify Style dialog box, go down to the Format button in the bottom left-hand corner and from that menu, choose Shortcut key. So here we're looking at the keyboard commands for Heading 1 and it says Press a new shortcut key. So all I have to do is press what I want.
And I'll do Alt+Shift+H. Now, do take a look right here where it says Currently assigned to and right now it's unassigned. That's good news. I wouldn't want to overwrite a keyboard command that I might need. So once I have a keyboard shortcut that I like, I'll click on Assign. Now right here it says Save changes in: Normal. If I want to make this keyboard shortcut available every single time I open up Word, then this is exactly what I want. If though, I only want it for this one document, I can specify that right here. But I think it makes sense to have it available every time I am using Word, so I'll make sure that that says Normal and then I'll click Close and then I'll click OK.
So now I am going to press Ctrl+End and go down to the bottom of my document. And let's say I want to put in a new level 1 heading. So I'll go ahead and do that keyboard command, Alt+Shift+H and then I can go ahead and type. Applying a style using a keystroke as you type is infinitely faster than reaching for the mouse and heading to the Home tab in the Style gallery every single time.
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