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PowerPoint 2010 Power Shortcuts
Illustration by Neil Webb

Arranging graphics


From:

PowerPoint 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Arranging graphics

When you have several images that need to look harmonious on the page, you don't have to align them by eye. There are extensive tools to arrange the images. In addition, once you've set them perfectly, it's a good idea to group them into one large object that you can then move and manipulate with ease, instead of struggling to keep multiple independent graphics united. I want to start by going to the View tab and fitting my slide to the window. Now let's go down to the last slide, Slide 10. My next step is to insert several graphics and I am going to show you how to do it all at one time.
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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PowerPoint 2010 Power Shortcuts
2h 39m Intermediate May 29, 2012

Viewers: in countries Watching now:

Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.

Topics include:
  • Opening recent files
  • Rearranging the interface
  • Using keyboard shortcuts
  • Using the Paste options effectively
  • Adding headers and footers
  • Clearing existing formatting
  • Incorporating screenshots and SmartArt
  • Editing clip art
  • Creating 3-D shapes
  • Animating bulleted lists
  • Coordinating transitions
  • Exporting content to Word
  • Creating custom slideshows
Subjects:
Business Productivity
Software:
Office PowerPoint
Author:
Alicia Katz Pollock

Arranging graphics

When you have several images that need to look harmonious on the page, you don't have to align them by eye. There are extensive tools to arrange the images. In addition, once you've set them perfectly, it's a good idea to group them into one large object that you can then move and manipulate with ease, instead of struggling to keep multiple independent graphics united. I want to start by going to the View tab and fitting my slide to the window. Now let's go down to the last slide, Slide 10. My next step is to insert several graphics and I am going to show you how to do it all at one time.

Go to the Insert tab and click on Picture. I'm looking in the images folder of my Chapter 1, Exercise Files, and here I have six pictures that I want to use and the logo. I am going to click on the first picture and then hold the Shift key down so that all of them are highlighted, but then I am going to hold down the Ctrl key and click again on the SAMOCA logo, so that it's no longer highlighted and won't be inserted onto the page. Then I'll click on Insert. All the pictures have been inserted onto my slide, but they're all very, very large.

While they're all still highlighted, I'll come up here to Height and I'll change the Height to 1.5 inches, and then click on Width and they'll all resize themselves. Now I need to distribute them around the slide. So I am going to move my images roughly to where I want them to be on the slide. Now, I want to make sure that they're all lined up nicely. So I'm going to start by setting my outside graphics roughly into place. So this one needs to move over a little to the left and I'll click on the first one and hold the Shift key to click on the other left one.

Now I will come up here to the Align button and I'm going to tell this to align the selected objects, and now when I go up to Align, I'll Align these to the Left and then I'm going to click on this object in the upper right- hand corner and Shift+click on this subject, and I'm going to come up to Align again and Align them Right, so that they move into place Next, I want to do my top row. So I'm going to click on the first image, Shift+click the second, Shift+click the third. I am going to come up to Align and I want these to align right in the middle of the picture. So I'll use Align Middle, and I'll do the same on the bottom, Shift, Shift, Align Middle. So when I do Align Middle, it's aligning itself on these middle handles.

My next step is to make them equal spaced from each other. So I'm going to go up to the Align button again and this time I am going to Distribute them Horizontally. What this does is use the outer images as anchors and move the middle one accordingly. So I will Distribute Horizontally and then I will do the same on the top, Shift+click all three objects, Align>Distribute Horizontally now they're all equal spaced. The next step that I want to do is align all of these nicely with the Welcome. So I want these three to work as a group and these three to work as a group. While I have them all highlighted, I'm going to come up here to the Group button and choose Group.

Now instead of three objects, they are going to turn into one. I can see the handles on the outside of the three objects. And then I'll do the same to the bottom. I'll Shift+Click all three pictures and click on Group and group them. Now that they are grouped, I can easily pick up all three and move them down a little bit. And then I'll Shift+click on the upper group of three and I'm going to Shift+click on Welcome as well. I'm going to come up here to Align, I want these all evenly spaced, so this time I am going to Distribute them Vertically so that Welcome is right in between my images.

And I'm going to go up to Align again, this time I want all three of these to center in the middle of the slide. So I am going to change it from Align Selected Objects to Align to Slide. This time when I align using the center handles, these middle ones in the boxes, everything lines up to the middle of the slide according to the size of the box. If I am not completely satisfied, I can do further adjustments. So I am going to click on the edge of the box to select the entire Welcome box, not just the text in the middle, and I'm going to use my keyboard to fine-tune my placement, and then I'll click off and I am done.

So when you align and group several images, regular patterns and symmetry help the viewer make sense of your content. Grouping them makes it much easier to manipulate, so that multiple items connect as one.

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