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Word 2010 Power Shortcuts
Illustration by Neil Webb

Applying theme colors vs. standard colors


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Applying theme colors vs. standard colors

A theme is a set of coordinated colors and fonts that come with Microsoft Office. Every theme comes with its own color coordinated set, a range of hues that work well together. So for example if I highlight Two Trees Olive Oil Employee Manual and I go up to the Font drop-down box, I have this color scheme. The dominant colors are blue which is why if we just apply Heading 1 and Heading 2 out of the box, they always come up in blue. Then you have red, green, purple, aqua, and orange and their hues.
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Applying theme colors vs. standard colors

A theme is a set of coordinated colors and fonts that come with Microsoft Office. Every theme comes with its own color coordinated set, a range of hues that work well together. So for example if I highlight Two Trees Olive Oil Employee Manual and I go up to the Font drop-down box, I have this color scheme. The dominant colors are blue which is why if we just apply Heading 1 and Heading 2 out of the box, they always come up in blue. Then you have red, green, purple, aqua, and orange and their hues.

If I go to the Page Layout ribbon and then to the first button that says Themes, I can see here that I am on the Office theme. If I hold my cursor over this gallery, I can see that each one of these options has its own color scheme and font scheme. I will go ahead and click Foundry. If I go back to the Home ribbon and drop down the Colors again, you can see that the Gallery has completely changed. You can see that the dominant colors are green with a few other accents. So if you are going to change the colors in your document, it's really important to change the theme first.

Otherwise, if you set your colors and then change your theme, all of the colors you've chosen may just disappear. Now I do want to point out, at the bottom of that Font drop down, that there is a set of standard colors. This rainbow will stay the same, no matter what themes that you choose. So if you have text that you always want to be a certain color green, no matter what, you can click on that color right here. I am going to go ahead and click off. Now let's go back to the Page Layout ribbon.

Next to the Theme button, there is a dropdown for the different color schemes and there is a dropdown for the different fonts. So if you want to change the colors, but you want to leave the fonts on the default Office theme, you can do that. Maybe there is a font set that's close to your company colors or your favorite colors, but you do not exactly like the way that it looks. I am going to resize my document so that I can see the whole page at once and I will click OK. And I want to scroll down little bit so that I can see both of my font and my first heading style down here.

Now when I click on Colors, I have an option at the bottom to Create New Theme Colors. I will go ahead and click on that. Now it brings up a list of all the colors that make up that Theme. The first thing that I am going to do is rename it down here at the bottom and call it Two Trees. Now, unfortunately the way that they have named the theme colors doesn't really tell you what it is applied to. So this title color here is Accent 1. So if I wanted darker I can click on it and I will go ahead make that a darker shade.

My Heading 1 color is this Accent 4 right here. So I will click on that and I will give that a different color. Maybe I will make it the Tan over here. Now when I click Save, both of the two colors changed in my document. I want to click on the Colors drop down in the left-hand corner. I can see my new custom colors here. Now what's nice as that if I open up a brand-new document and I go to Page Layout and I dropdown Colors, Two Trees will still be there. So once I've created my color scheme one time, it's reusable.

If you ever create a custom theme that you don't like you can simply right-click on it and either Edit it or Delete it. But I like my colors, so I will leave it here. Understanding the function of theme colors and of the standard colors will ensure that your document always maintain the color scheme that you want.

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