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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
A theme is a set of coordinated colors and fonts that come with Microsoft Office. Every theme comes with its own color coordinated set, a range of hues that work well together. So for example if I highlight Two Trees Olive Oil Employee Manual and I go up to the Font drop-down box, I have this color scheme. The dominant colors are blue which is why if we just apply Heading 1 and Heading 2 out of the box, they always come up in blue. Then you have red, green, purple, aqua, and orange and their hues.
If I go to the Page Layout ribbon and then to the first button that says Themes, I can see here that I am on the Office theme. If I hold my cursor over this gallery, I can see that each one of these options has its own color scheme and font scheme. I will go ahead and click Foundry. If I go back to the Home ribbon and drop down the Colors again, you can see that the Gallery has completely changed. You can see that the dominant colors are green with a few other accents. So if you are going to change the colors in your document, it's really important to change the theme first.
Otherwise, if you set your colors and then change your theme, all of the colors you've chosen may just disappear. Now I do want to point out, at the bottom of that Font drop down, that there is a set of standard colors. This rainbow will stay the same, no matter what themes that you choose. So if you have text that you always want to be a certain color green, no matter what, you can click on that color right here. I am going to go ahead and click off. Now let's go back to the Page Layout ribbon.
Next to the Theme button, there is a dropdown for the different color schemes and there is a dropdown for the different fonts. So if you want to change the colors, but you want to leave the fonts on the default Office theme, you can do that. Maybe there is a font set that's close to your company colors or your favorite colors, but you do not exactly like the way that it looks. I am going to resize my document so that I can see the whole page at once and I will click OK. And I want to scroll down little bit so that I can see both of my font and my first heading style down here.
Now when I click on Colors, I have an option at the bottom to Create New Theme Colors. I will go ahead and click on that. Now it brings up a list of all the colors that make up that Theme. The first thing that I am going to do is rename it down here at the bottom and call it Two Trees. Now, unfortunately the way that they have named the theme colors doesn't really tell you what it is applied to. So this title color here is Accent 1. So if I wanted darker I can click on it and I will go ahead make that a darker shade.
My Heading 1 color is this Accent 4 right here. So I will click on that and I will give that a different color. Maybe I will make it the Tan over here. Now when I click Save, both of the two colors changed in my document. I want to click on the Colors drop down in the left-hand corner. I can see my new custom colors here. Now what's nice as that if I open up a brand-new document and I go to Page Layout and I dropdown Colors, Two Trees will still be there. So once I've created my color scheme one time, it's reusable.
If you ever create a custom theme that you don't like you can simply right-click on it and either Edit it or Delete it. But I like my colors, so I will leave it here. Understanding the function of theme colors and of the standard colors will ensure that your document always maintain the color scheme that you want.
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