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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
One of my go-to PowerPoint techniques is to have my bullet points show up on the screen one at a time. Then have them fade as I call up the next point. This allows me to talk about each point without distracting the audience with hints of what's to come. Let's take a look at how to set this up on your own presentations. Go to Slide 6, here I have two bulleted lists, and right now if I play this slide, all the bullet points are just there on the screen. So I'll hit Escape. I'm going to set the animations on both boxes at the same time. So I'll click in the first box, hold down my Shift key and click on the second box, and notice that both objects are highlighted.
Now let's go to the Animations Ribbon. There's a gallery here of different animations. If I click the More button on the right of the Gallery, I can see Entrance effects which are how objects show up on the slide; Emphasis, which is what they do while they're on the slide; or Exit, which is how things leave the slide. We are going to come down here to More Entrance Effects. These are broken up into Basic, Subtle, Moderate, and Exciting, based on the level of animation. In the Moderate group we are going to choose Rise Up and then click OK.
Notice now that all my bullet points are numbered. To learn more about what's going on behind the scenes, let's use this Animation Pane button on the Animations ribbon, and it opens up a pane on the right-hand side. I can see each of my placeholders, but if I click these down arrows I can see all of the bullets on the slides. I want to make sure that each of these bullet points shows up on the slide when I'm ready for it. So I am going to come up here to Start, drop that down and make sure that it says, On Click. With Previous would have all of them show up at the same time. After Previous would have them show up sequentially, but one right after another without waiting for me to click. So again, I will leave this on, On Click.
Now let's take a look at this Effect Options button right here. If I have them come in As One Object, everything inside that placeholder comes up at the same time. All at Once refers to the contents of the placeholder, but in this case that's the same thing. We are going to leave it on By Paragraph so that each bullet point comes up one at a time. Now let's go into even more detail. On the right side of the Animation group is a Launch button. Let's go ahead and click on that to see additional effect options. Here's where we set our dimming. It says After animation: Don't Dim. We are going to drop that down.
Now none of these default colors here match our presentation, so I am going to go to More Colors. Now the Dim Effect is used best when you choose a color that's a shade darker than your regular text. For example, if you had white text on a colored background, you'd choose a level of gray as your dim color. If your text was yellow, you might choose a darker yellow. Since our text is aqua I am going to choose a dark aqua and I'll click OK. Here there's an option for Animate text. This has the entire bullet point come in at one time, but if you wanted, you could have the bullet points show up one word at a time, or even one letter at a time. This is a professional level slide show, so I am going to leave this on All at once.
Another feature that I'd like you to see is under the Text Animation tab. Here the text this grouped By 1st Level Paragraphs. If you noticed when my bullet points came up, my bullet point 2 and its sub-bullets all came up at the same time. If I would like these two sub-bullets to come up individually on their own, I will change this from By 1st Level Paragraphs to By 2nd Level Paragraphs. If I had a third level of bullet points or fourth level, I might choose these options. But because I've two levels, I will choose By 2nd Level. Now this bullet point will come up, then this one, then this one, and I'll click OK.
In the preview I can see the bullet points arrive one at a time and the text gets darker. I'd also like to point out that if you want to apply these animation settings to another slide, you can click on the Animation Painter and it works just like the Format Painter that we saw earlier in this course. If I double-click on Animation Painter I can then go to other slides and apply the same effect. When I'm done, I'll hit Escape. Let's go back to Slide 6 and play the slide show.
Using bullet animation as a way to highlight and call attention to your current topic of interest is a perfect way to use PowerPoint's tools. It enhances your viewers understanding of your content.
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