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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
PowerPoint's default bullet point spacing is both effective and attractive, but there will be times when you'll want to adjust it manually. Maybe you have more to say than fits in the placeholder or maybe you only have a few words and a lot of space to fill. Let's take a look at how to adjust your paragraph spacing. I am going to start on Slide 2 and we'll work with these bullet points down here. Note that when you work with line spacing and paragraph spacing, your changes affect either only the bullet point you're clicked on, or the text that you have highlighted. Now the middle of the Home Ribbon there's a button for Line Spacing. Line spacing affects the space between the lines within a bullet point. So 1.5, 2 points, you can see how the lines are spreading out.
Note down at the bottom you have Line Spacing Options. I'll click on it and it takes me into a dialog box. The Indentation is the space between the edge of the placeholder and the text itself. So I can see that I have 0.31 inches of space right there. Under Special, the first option is Hanging. Hanging is the default and it's what allows the second and third line of a bullet point to line up directly underneath the text, instead of underneath the bullet. If I change this to First line, you can see the difference. Now the First line is indented and the left bullet point it still at that 0.31 inches.
You can get into that same dialog box using the Launch button in the bottom right of the Paragraph group. Let's check out what happens when I do None, and let's change the Indentation down to 0. When I click OK, my text is all right up against the left-hand side and there's no indent whatsoever. Highlight again and go back into the Paragraph Launcher. I'm going to put this back to Hanging. By refers to how far the first line of text is from the left margin. Now let's take a look at Spacing. This is the distance between the bullet points. Changing before and after will either spread out or tighten up the space between your bullets.
This Line Spacing is the same as the line spacing we saw earlier on the Ribbon. And I'll click OK. The ability to customize the spacing between and around your bullet points gives you the ultimate flexibility in how your text flows inside your placeholders.
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