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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
Most of PowerPoint's built-in slide layouts are text oriented. When you want to create a presentation that's focused on images instead, you don't need to build an entire gallery by hand, instead take advantage of PowerPoint's Photo Album tool. So here I have a slideshow about our museum and it would be nice to end the slideshow with a few slides highlighting the kinds of art that are featured at SAMOCA. Now normally I would have created these slides by inserting a picture, adding a caption, and then moving on and repeating those steps. Instead, I am going to go to the Insert tab, and click on Photo Album.
First, I'll insert my images by clicking Insert Picture from File/Disk. I'll go over to my Exercise Files for this course in Chapter 1, and here I have five different images. I can add them one at a time, or I can click on the first one, hold the Shift key and click on the last one. I'm not going to insert my logo. I'll click on the Insert button and now all my pictures are listed. If I want to add a text slide, for example, to introduce a section of images, I can click on New Text Box. Once that's inserted, I can use the Up Arrow to move it where I want it to go.
If you have a text box or an image that you no longer want, you can click on Remove and it will disappear. Now, I am going to go to my third picture that has the flowers. Under the Preview you have buttons for Rotating your images, adjusting the Contrast to make it lighter and darker, and working with the Brightness as well. You also have a button on the left-hand side that will make all your pictures black and white, but that doesn't work very well for a museum, so I'll uncheck it. Now, notice that this Captions button is grayed out. This is only available for some of the layouts that we're about to see. Now, down at the bottom of the window we have Picture layout.
Right now it says Fit to slide, which will expand our images to take up the entire slide. I'll drop that down, and I can have one, two, or four pictures on a slide, with or without a title. I'm going to go ahead and choose 1 picture with title and I can see the Preview right here. I'll click Create. It will think for a minute and then the Photo Album is actually going to open up in a brand-new presentation. It automatically titles itself Photo Album and then here are each of my pictures with a place to put a title.
Now, I have a lot of other options available to me as well. I want to go back to the Insert tab, and under the Photo Album button there is a drop-down. The bottom option is Edit Photo Album. And when I click on it, it takes me right back to my dialog box. I want to change my picture layout to 2 pictures with no title. This time I am going to add the Captions below the pictures, and I am going to change the Frame shape from Rectangle to Rounded Rectangle to give it a little bit of flair.
When I look back at my pictures in the album I can see here's my first slide with these two pictures, here is my second slide with these two pictures, and my third slide. I think I am going to make my flowers my stand alone picture. So I'll click on that image and use my Down Arrow to move it down to the bottom. When I'm done, I'll click on Update. Now each of my slides has two images and rounded rectangles with a caption right below that I can edit.
Now when my slides are ready, I am going to click on my first slide that I want and hold the Shift key down, click on my last slide, so that these three slides are highlighted. I will use Ctrl+C to copy. So now I'll go over to my other slideshow, click on the last slide, and I will do a Ctrl+V to paste the slides. There they are now at the bottom. Now, because of my theme, I do see that they overlap the bar a little bit, so I am going to Shift+Click on both of my two pictures and drag them down, and do that on each of the slides. And I am going to resize my watercolor so it's a little smaller, then move it in to the center.
Using the Photo Album feature can save hours of time by letting PowerPoint create the slides, insert the images, caption them, and format them as a group instead of individually.
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