Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Adding photo albums

From: PowerPoint 2010 Power Shortcuts

Video: Adding photo albums

Most of PowerPoint's built-in slide layouts are text oriented. When you want to create a presentation that's focused on images instead, you don't need to build an entire gallery by hand, instead take advantage of PowerPoint's Photo Album tool. So here I have a slideshow about our museum and it would be nice to end the slideshow with a few slides highlighting the kinds of art that are featured at SAMOCA. Now normally I would have created these slides by inserting a picture, adding a caption, and then moving on and repeating those steps. Instead, I am going to go to the Insert tab, and click on Photo Album.

Adding photo albums

Most of PowerPoint's built-in slide layouts are text oriented. When you want to create a presentation that's focused on images instead, you don't need to build an entire gallery by hand, instead take advantage of PowerPoint's Photo Album tool. So here I have a slideshow about our museum and it would be nice to end the slideshow with a few slides highlighting the kinds of art that are featured at SAMOCA. Now normally I would have created these slides by inserting a picture, adding a caption, and then moving on and repeating those steps. Instead, I am going to go to the Insert tab, and click on Photo Album.

First, I'll insert my images by clicking Insert Picture from File/Disk. I'll go over to my Exercise Files for this course in Chapter 1, and here I have five different images. I can add them one at a time, or I can click on the first one, hold the Shift key and click on the last one. I'm not going to insert my logo. I'll click on the Insert button and now all my pictures are listed. If I want to add a text slide, for example, to introduce a section of images, I can click on New Text Box. Once that's inserted, I can use the Up Arrow to move it where I want it to go.

If you have a text box or an image that you no longer want, you can click on Remove and it will disappear. Now, I am going to go to my third picture that has the flowers. Under the Preview you have buttons for Rotating your images, adjusting the Contrast to make it lighter and darker, and working with the Brightness as well. You also have a button on the left-hand side that will make all your pictures black and white, but that doesn't work very well for a museum, so I'll uncheck it. Now, notice that this Captions button is grayed out. This is only available for some of the layouts that we're about to see. Now, down at the bottom of the window we have Picture layout.

Right now it says Fit to slide, which will expand our images to take up the entire slide. I'll drop that down, and I can have one, two, or four pictures on a slide, with or without a title. I'm going to go ahead and choose 1 picture with title and I can see the Preview right here. I'll click Create. It will think for a minute and then the Photo Album is actually going to open up in a brand-new presentation. It automatically titles itself Photo Album and then here are each of my pictures with a place to put a title.

Now, I have a lot of other options available to me as well. I want to go back to the Insert tab, and under the Photo Album button there is a drop-down. The bottom option is Edit Photo Album. And when I click on it, it takes me right back to my dialog box. I want to change my picture layout to 2 pictures with no title. This time I am going to add the Captions below the pictures, and I am going to change the Frame shape from Rectangle to Rounded Rectangle to give it a little bit of flair.

When I look back at my pictures in the album I can see here's my first slide with these two pictures, here is my second slide with these two pictures, and my third slide. I think I am going to make my flowers my stand alone picture. So I'll click on that image and use my Down Arrow to move it down to the bottom. When I'm done, I'll click on Update. Now each of my slides has two images and rounded rectangles with a caption right below that I can edit.

Now when my slides are ready, I am going to click on my first slide that I want and hold the Shift key down, click on my last slide, so that these three slides are highlighted. I will use Ctrl+C to copy. So now I'll go over to my other slideshow, click on the last slide, and I will do a Ctrl+V to paste the slides. There they are now at the bottom. Now, because of my theme, I do see that they overlap the bar a little bit, so I am going to Shift+Click on both of my two pictures and drag them down, and do that on each of the slides. And I am going to resize my watercolor so it's a little smaller, then move it in to the center.

Using the Photo Album feature can save hours of time by letting PowerPoint create the slides, insert the images, caption them, and format them as a group instead of individually.

Show transcript

This video is part of

Image for PowerPoint 2010 Power Shortcuts
PowerPoint 2010 Power Shortcuts

52 video lessons · 9824 viewers

Alicia Katz Pollock
Author

 
Expand all | Collapse all
  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint 2010 Power Shortcuts.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.