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Outlook 2010 Power Shortcuts
Illustration by Neil Webb

Adding hyperlinks to an email


From:

Outlook 2010 Power Shortcuts

with David Diskin

Video: Adding hyperlinks to an email

We often send e-mails with hyperlinks to useful information on the web. Sometimes these hyperlinks can look ugly on an e-mail and cause confusion, but we're going to clean this up using the Insert Hyperlink feature. With this, you can link text to three things: a web page, a file on a shared network, and an e-mail address. Let me show you how. Start by writing your e-mail just as you normally would, but instead of typing some ugly long link, just type a word or phrase or something that can refer to what we will be linking to.
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  1. 1m 7s
    1. Welcome
      1m 7s
  2. 15m 24s
    1. Finding a contact in seconds
      47s
    2. Viewing Outlook in multiple windows
      54s
    3. Sending a text (SMS) message from Outlook
      53s
    4. Viewing the schedule for an entire group
      1m 55s
    5. Setting your default Address Book
      1m 14s
    6. Color-coding important messages
      1m 17s
    7. Sending business cards via email
      1m 27s
    8. Using Quick Parts to avoid retyping
      1m 55s
    9. Adding hyperlinks to an email
      2m 36s
    10. Conducting a vote via email
      2m 26s
  3. 34m 52s
    1. Working with folders and subfolders
      2m 52s
    2. David's Rule of Email Organization
      2m 9s
    3. Staying organized with shortcut keys
      1m 49s
    4. Conversation view
      2m 9s
    5. Three ways to change how your Inbox displays
      2m 48s
    6. Deleting old messages
      2m 20s
    7. Three automatic rules for incoming messages
      4m 47s
    8. Creating a rule that replies with a message
      2m 39s
    9. Four ways to deal with junk email
      2m 50s
    10. Two ways to find an email
      2m 33s
    11. Repeating searches with Search Folders
      1m 12s
    12. Applying Quick Steps
      4m 42s
    13. Using the Activity Feed
      2m 2s
  4. 31m 1s
    1. Seven shortcut keys for sending emails
      1m 27s
    2. Three ways to use your Address Book
      2m 14s
    3. Three ways to send email to lists or groups of people
      2m 38s
    4. Five ways to use the Bcc field
      3m 27s
    5. Five ways to use formatting effectively
      2m 25s
    6. Three ways to spice up the occasional email
      2m 18s
    7. Four faster ways to attach a file to email
      2m 46s
    8. Skipping attachments altogether
      1m 45s
    9. Sharing your Calendar via email
      1m 43s
    10. Marking an email for follow-up
      1m 9s
    11. Setting up multiple signatures
      3m 0s
    12. Two unusual ways to use the Drafts folder
      2m 25s
    13. Holding an email in your Outbox
      2m 2s
    14. Inserting a screenshot
      1m 42s
  5. 8m 42s
    1. Five ways to create a task
      2m 50s
    2. Three ways to view your tasks
      2m 9s
    3. Three ways to change task due dates
      1m 10s
    4. Four ways to customize your Tasks folder
      1m 36s
    5. Setting task reminders (alarms)
      57s
  6. 17m 41s
    1. Four ways to reschedule an appointment
      2m 42s
    2. Four ways to track appointment details
      2m 14s
    3. Creating recurring appointments
      2m 0s
    4. Two ways to clone an appointment
      1m 37s
    5. Working with time zones
      2m 57s
    6. Setting the time zone of an appointment
      2m 10s
    7. Changing the time scale
      55s
    8. Finding an appointment quickly
      1m 1s
    9. Using the Calendar with shortcut keys
      2m 5s
  7. 13m 9s
    1. Adding a photo to a contact
      58s
    2. Tracking birthdays and anniversaries
      1m 19s
    3. Getting directions to a contact's address
      46s
    4. Three ways to customize your Contacts list
      2m 3s
    5. Adding a field to your Contacts list
      1m 13s
    6. Filtering your Contacts list
      1m 38s
    7. Merging your contacts into Microsoft Word
      2m 12s
    8. Customizing a business card's appearance
      1m 48s
    9. Quickly view and add a new contact
      1m 12s
  8. 19m 7s
    1. Using Outlook Today
      1m 16s
    2. Navigating through Outlook with the keyboard
      53s
    3. Windows 7 Quick Tasks
      42s
    4. Organizing by category
      3m 23s
    5. Setting an out-of-office message
      3m 1s
    6. Working offline
      1m 59s
    7. Ten email netiquette tips
      5m 4s
    8. Six tips for supervisors and managers
      2m 49s
  9. 6m 52s
    1. Customizing the Navigation pane
      1m 8s
    2. Customizing other panes
      3m 11s
    3. Customizing the Quick Access Toolbar
      2m 33s
  10. 54s
    1. Additional resources
      54s

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Outlook 2010 Power Shortcuts
2h 28m Intermediate Jan 18, 2011

Viewers: in countries Watching now:

In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.

Topics include:
  • Navigating Outlook with keyboard shortcuts
  • Conducting a poll through email
  • Sending automated replies using rules
  • Managing junk mail
  • Utilizing search folders for repeating searches
  • Sharing a calendar via email
  • Creating multiple signatures
  • Mail merging contacts into Microsoft Word
  • Customizing Outlook's panes and the Quick Access Toolbar
Subjects:
Business Productivity
Software:
Office Outlook
Author:
David Diskin

Adding hyperlinks to an email

We often send e-mails with hyperlinks to useful information on the web. Sometimes these hyperlinks can look ugly on an e-mail and cause confusion, but we're going to clean this up using the Insert Hyperlink feature. With this, you can link text to three things: a web page, a file on a shared network, and an e-mail address. Let me show you how. Start by writing your e-mail just as you normally would, but instead of typing some ugly long link, just type a word or phrase or something that can refer to what we will be linking to.

Using your mouse, select the word or phrase you want to make into a link, as if you're going to change its font or make it bold. Now from the Insert tab, choose Hyperlink or just press Ctrl+K. The most common method is to link text to a web site. Once you've brought up the Insert Hyperlink menu, you've got a few ways to indicate which web page you would like to link to. You want the web site address, or URL, to appear here. The easiest way is to use the Browsed Pages subfolder in the Insert Hyperlink dialog box.

This will display the web pages that you've currently visited, with the most recent at the top. Select the correct one and press OK. The second method is to use copy and paste manually. Here I'm going to select "about our company's history" and head over to our page on the Internet. By clicking into the address bar, I can press the shortcut key Ctrl+C to copy the address. When I return to Outlook, I can press Ctrl+K or click Hyperlink, and in the address bar, press the shortcut key Ctrl+V. After pressing OK, the selected text is now a hyperlink.

A third way is to just manually type the address, and this is great if it's a simple address, like www.lynda.com. If you want to give your recipient a handy link to e-mail someone, click the E-mail Address icon in the Insert Hyperlink dialog box. In the field provided, enter the e-mail address you want to text to link to, and optionally, enter a Subject line. Pressing OK turns the selected text into a link to the e-mail address you specified. Want to test your link? While you're editing your e-mail, you must hold down Ctrl while clicking a link to test it.

But don't worry. When your recipient opens the e-mail, they will only need a regular click to be taken to its destination. Give this a try the next time you're directing someone to our web site. They'll really appreciate it, and it will make your e-mails look great. Ready for the last of our top ten tips? Let's check out number ten.

There are currently no FAQs about Outlook 2010 Power Shortcuts.

 
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