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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
If you'd like your name, your company's name, today's date, your website, the slide number, or other information on your slides, you don't have to design it into your content. There are built-in locations for that kind of information once you know where to find them. Go to Slide 2, then go to the Insert tab and click on the Header and Footer button in the middle of the Ribbon. Notice in the preview on the lower right there's three boxes down on the bottom. When I turn on Date and time, the right-hand box gets filled in.
You have two options for your date and time. One is to update it automatically and one is fixed. If you use Update automatically, you have several choices for the style of your date. And every time you open up your presentation, it will have today's date on it. If instead you would like to label your presentation with a specific date that it was given, you can use Fixed instead. That way the next time you open this file, you'll be able to see when you last gave the presentation. I'll go ahead and move this back to Update automatically. There is a checkbox to put on your Slide number and when I click on it, I can see this box go dark. And then the Footer gives you a place to put the information that you want, for example, your website.
At the bottom is a check mark that says Don't show on title slide. In general, you don't want to put a slide number or a footer or even the date on the main slide of the presentation. So I'll go ahead and turn on that check mark. Once you're done, you can click Apply to All, which will apply these settings to every slide in your presentation. If you just click Apply, you'll only see these settings on the one slide you're on when you went into this dialog box. Now before we click Apply to All, let's go take a look at the Notes and Handouts. You have the same settings for your printouts as well. I'll definitely include my Date and time.
This is one in particular that I like to leave on Update automatically. That way every time I give this presentation, when I print out the handouts for my customers, they'll have the date right on them, and I don't have to lift a finger. I'll put on the Header and I'll put on my name. I'll leave the Page number and then I'll add my website. Now that I'm done, I'll go ahead and click Apply to All. Now I can see my website, my slide number, and my date on every single slide except the first one. Now notice when I go to Slide 3 that some of the information is covered up by my content. So in this case, I'd like to move my page numbers over to the lower right-hand corner. To make changes to the locations of these boxes, I'm going to go to my Slide Master. We talked about slide masters earlier in this course. I'll click on the View tab and then come over here to the Slide Master button. I'm going to make my changes on the main Slide Master, so I'll scroll up to the top and click on the large thumbnail.
Now I'll click on the Placeholder at the bottom for my page number and holding onto the edge of it, I'll drag it over to the lower right-hand corner and line it up so my page number is right in the middle of this dark bar. Now I have one other option available to me as well. I'm going to scroll down and find my Multi-Photo Layout that's used on my intro and outro slides. Right now there's no footer showing at all on this slide. I do have a checkbox on the Slide Master Ribbon that allows me to toggle on and off my footers. Any changes that I make will also just be applied on this one Slide Master, so I'll go ahead and delete my website and the date, and just leave my slide number. Once I'm done fine-tuning my slide masters, I'll close my Master View, and I can see that my first slide has no headers and footers because we told them not to appear on the title slide. The rest of the slides have the website, the date, and the slide number at the bottom.
The ability to manipulate the location and the content of your headers and footers will make your slide design perfectly tailored to your needs.
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