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Adding graphs and charts

From: Office for Educators

Video: Adding graphs and charts

Inside Microsoft Power Point, you have the ability to add presentation-style graphs and charts, using Excel-like data without ever having to open Microsoft Excel. These are so quick to add that in my own classroom, I often use student data from the first part of the lesson. And then display it to them graphically for the last part of class. For this video, we're working in the Graphs and Charts Presentation, which can be found chapter seven of the exercise files. Here we're going to go ahead and use this blank slide that says Adding Graphs and Charts to quickly add and format a line graph that uses real time student data.

Adding graphs and charts

Inside Microsoft Power Point, you have the ability to add presentation-style graphs and charts, using Excel-like data without ever having to open Microsoft Excel. These are so quick to add that in my own classroom, I often use student data from the first part of the lesson. And then display it to them graphically for the last part of class. For this video, we're working in the Graphs and Charts Presentation, which can be found chapter seven of the exercise files. Here we're going to go ahead and use this blank slide that says Adding Graphs and Charts to quickly add and format a line graph that uses real time student data.

To do this, we're going to go to the Insert Panel. And we're going to select Chart. Under Chart, we've got a variety of options. And we're going to choose to use a Line Graph. I can hover above the preview to see what the graph's going to look like inside my presentation. And then go ahead and click OK. Now Microsoft Power Point has opened up a dialogue box that looks and functions just like a Microsoft Excel spreadsheet. Here, we can change any of these numbers, and I can even leave this open on my computer for students to come up and type in their real-time lab results. However, for this presentation. In Microsoft Excel, I've gone ahead and put together some lab data we can use for this.

I'm simply going to copy this lab data, using Ctrl+C or Cmd+C on the Mac. Going back to Power point I'll paste this in using Ctrl+V or Cmd+V on the Mac. Once my new data's in place, you'll notice my new graph automatically updates to reflect that data. At this time I can go ahead and close out of my data and it's now saved inside of my graph. Please note Microsoft Power Point gives you the opportunity to open up and edit that data in Excel. It you choose to do so, you will not be able to save that Excel file. All of the information for this is actually being stored inside your Power Point file.

And you'll need to go back to Power Point and click save there. As I'll do right now in the upper left hand corner. For that data to actually be saved, Microsoft Excel will not link the data for you, it's all linked inside of PowerPoint. The next thing we're going to do is add some style to this graph. First thing I'd like to do is actually change its orientation. I'm going to use the anchor points on the top and bottom to drag it out to the full size of the slide. Next thing, and my students would call me out on this, I don't have any titles for my axes. The small plus sign on the right-hand side will allow me to change different chart elements. I can come down here, and I can say, okay, let's add some axis titles.

Furthermore, using the small icon to the right of the title, I can choose whether or not I want my primary horizontal or my primary vertical axis to show up. Since this data was from a paper airplane toss, we're going to go ahead and call this distance, for our independent variable. And our dependent variable was our trial, so we'll go ahead and call this throw. So our students threw their airplanes four times, Trial one, Trial two, Trial three, and Trial four. We then took a look at their distance over all four of those trials To try to figure out who had the most consistent throws.

Now right here I can see that this team how the most consistent throws because they have the straightest line. And since the goal of this lab was to have the most consistent throws, I'd like to go ahead and identify this as standing out from the rest of the data. To do that, with the line selected and with my format data series box open, I can go ahead and make changes to this line. First thing I'd like to do is make its color very bright. I'll use this bright red color. You'll notice that while that changes the color of the line, my data points are still this blue color. So I'll go in and select just the data points. I'll come over here. Instead of being on line, I'll go to marker And here I need to change two colors.

I can change the border color of them to red but they still have a bright blue center. So if I select them again come back over here I can come up to marker again. Instead of being on border I can go to fill this time. And I will change the fill color to a nice bright red as well. So now I've got the team that did the best highlighted in red. I'm able to display this data my students. Now one thing that every student's going to ask is which team is which color, so maybe right before I display this, I start to realize you know what? I need a different layout. That's okay. With your main chart selected, you can go up to the Quick Layouts menu.

Here, one of the options, options two, I can go and select that, will move the teams to the top directly below the chart title. This way if my students would like to know what team they're on, the first thing they're going to see is what color goes with what team. They can then look down at the results to try to figure out where their team lined up. There are countless applications for how you can quickly add a chart to a PowerPoint presentation in order to graphically display results to students. I hope you enjoy using charts in your presentations. And I hope your students enjoy being able to visually see their work.

Show transcript

This video is part of

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Office for Educators

62 video lessons · 3843 viewers

Aaron Quigley
Author

 
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  1. 2m 9s
    1. Welcome
      40s
    2. Using the exercise files
      26s
    3. Office at Orange Valley School
      36s
    4. What you should know before watching this course
      27s
  2. 1m 37s
    1. Exploring Office versions
      33s
    2. Using Office as an educator
      36s
    3. Using Office desktop and online applications
      28s
  3. 7m 24s
    1. Creating lesson plan templates
      3m 25s
    2. Adding form-field placeholders
      3m 59s
  4. 13m 11s
    1. Formatting headers and footers
      3m 9s
    2. Using AutoText
      2m 9s
    3. Writing math equations
      3m 34s
    4. Using charts and graphs
      4m 19s
  5. 13m 20s
    1. Using tables to create rubrics
      4m 21s
    2. Grading papers with Track Changes and Comments
      3m 49s
    3. Creating grade reports with mail merge
      5m 10s
  6. 4m 23s
    1. Challenge: Create a worksheet template with a dropdown menu
      49s
    2. Solution: Create a worksheet template with a dropdown menu
      3m 34s
  7. 40m 51s
    1. Creating a gradebook
      1m 3s
    2. Understanding cells
      2m 50s
    3. Creating the gradebook layout
      3m 29s
    4. Creating a dropdown list of assignment types
      3m 36s
    5. Writing the grade calculation functions
      5m 44s
    6. Using conditional formats
      5m 45s
    7. Setting the print area
      3m 17s
    8. Adding headers and footers
      2m 28s
    9. Adding list sorting
      2m 38s
    10. Freezing frames and cleaning up
      2m 43s
    11. Replicating sheets
      2m 0s
    12. Challenge: Write a conditional format
      58s
    13. Solution: Write a conditional format
      4m 20s
  8. 35m 28s
    1. Creating a PowerPoint presentation
      22s
    2. Selecting and modifying templates
      4m 1s
    3. Enhancing student engagement with animations
      6m 37s
    4. Utilizing transitions
      4m 42s
    5. Adding graphs and charts
      4m 17s
    6. Adding and configuring media
      4m 18s
    7. Creating handouts and posters
      4m 10s
    8. Configuring presentation settings
      3m 13s
    9. Challenge: Fade transitions to simulate animated graph elements
      37s
    10. Solution: Fade transitions to simulate animated graph elements
      3m 11s
  9. 9m 26s
    1. Installing the plugin NEW
      2m 5s
    2. Recording your presentation NEW
      4m 24s
    3. Adding video NEW
      2m 57s
  10. 8m 57s
    1. Adding a school email account and syncing to a remote calendar
      40s
    2. Setting up email accounts
      22s
    3. Creating calendars by class
      3m 2s
    4. Contact notes and groups
      2m 22s
    5. Challenge: Adding an online calendar UPDATED
      47s
    6. Solution: Adding an online calendar
      1m 44s
  11. 13m 4s
    1. Creating centralized file storage
      3m 59s
    2. Creating a home-office-to-school workflow
      1m 13s
    3. Surveying students UPDATED
      3m 59s
    4. Challenge: Create a shared phone log using a survey UPDATED
      54s
    5. Solution: Create a shared phone log using a survey
      2m 59s
  12. 14m 32s
    1. Creating a class website
      31s
    2. Using SharePoint to share information
      42s
    3. Student collaboration
      3m 58s
    4. Teacher collaboration
      5m 21s
    5. Challenge: Add a grading rubric to a SharePoint student site UPDATED
      49s
    6. Solution: Add a grading rubric to a SharePoint student site
      3m 11s
  13. 41s
    1. Next steps
      41s

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