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Adding folders to favorites

From: Outlook Web App (OWA) 2010 Essential Training

Video: Adding folders to favorites

In this movie, I'm going to show you how to add folders to your Favorites list and why you would do that. When you have a really flat structure here with no subfolders under your Inbox or your Sent Items or anywhere else, then you can see very easily that you have three new messages right here in your Inbox, but we have other folders underneath here that I've shown you how to create; and you can actually drag unread messages to these folders and totally forget about them. It's possible to do that.

Adding folders to favorites

In this movie, I'm going to show you how to add folders to your Favorites list and why you would do that. When you have a really flat structure here with no subfolders under your Inbox or your Sent Items or anywhere else, then you can see very easily that you have three new messages right here in your Inbox, but we have other folders underneath here that I've shown you how to create; and you can actually drag unread messages to these folders and totally forget about them. It's possible to do that.

So if I had taken for example this message and dragged it over here to the Budget folder, let's say it was unread for example. Then I will see up here that I have four Unread Mail items. This is a search folder in favorites that's scrolling through all my folders and going hey, you had four items, three of them are in my Inbox. I could then begin to search through the many folders I would've created in my Inbox to find the fourth one. Now when I open it up, I can see that readily. It's right here, it's the budget. But I actually like to be able to have some folders that when I have items in them that are unread, I can see that really easily right here and I like having folders, that here that I often drag things to, because then it makes dragging really easy.

This Favorites list is always here sitting up at the top of my navigation pane. So whether it's to be able to see items in the folder or to drag items to the folder, I like putting items in my Favorites list, and this list varies for me. The Inbox is always there and Sent Items is always there because if I send an item in it's got some large attachments and I want to know, did it go out, this is the easiest way to know is just to click and find out did it go or did it not go.

But I also like to have my Current Project folders here, so that I see that I'm going to see a particular client next week, their folder is going to be here. I'm doing some work for someone else, their folder is going to be on my Favorites list and then during the times that I'm not working with them as extensively, those folders are removed my Favorites list. So think of this as your current hot topics area, your current work area with the addition these perennial folders of your Inbox, your unread mail items from all folders and your Sent Items folder.

How does something get up here? Hmm! Well, let's say, because I'm working on the Budget right now, I want to expose this Budget folder to the Favorites. One way is simply to drag it here. Notice that as I pass the top of the mailbox, which is my name, my mouse pointer automatically changes to copy and that's because I don't move items to my favorites, I create a copy of the folders in Favorites; more specifically I create a link in Favorites back to the folder. So I am just going to drop this here and there it is.

Now if I need to get to the Budget folder, it's here, or it's here, both are the same. So this is a link back to this folder. It's not a separate copy of it, it's just a link. Another way I could do this is I can right- click the folder and say Add to Favorites. Now my Year End folder is here. I always like having Sent Items at the bottom, so I can rearrange this list using drag and drop. Inbox at the top, Sent Items at the bottom; and then when I'm done working with the folder and I don't need it here anymore, I have couple of choices.

I can right-click in the Favorites list and choose Remove from Favorites. That was easy. Let's put it back there. How else can I get rid of this Year End folder? I can take it and drag it and it just wants to be sticky right there. I can choose Delete and I'm prompted and pay attention to these things. Do you want to delete the selected folder, that would be both copies of it, or do you just want to remove it from Favorites? Please notice what the default here is. Not what I'd like. I don't want to delete this folder. I want to remove it from favorites, but if I'm up in my Favorites list and choose Delete, by default delete is the behavior.

I'd say no, just remove it from Favorites and there it goes and it's down here. So easy way to either right-click or use drag and drop to be able to add items to Favorites; and to remove items from Favorites, simply right-click and either remove or you can right-click and for folders you have added here, you can choose Delete. That's how we work with our Favorites folders in OWA.

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This video is part of

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4188 viewers

Gini Courter
Author

 
Expand all | Collapse all
  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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