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Word 2010 Power Shortcuts
Illustration by Neil Webb

Adding first-line indents


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Adding first-line indents

In essay writing you indent the first line of every paragraph, so that you know where each idea begins. In business, you leave a space between paragraphs instead. What you never want to do is press the Spacebar five times. Word has several tools to manage first line indents. The first is what happened when you actually press the Tab key to indent, so I'm right before my first paragraph and I hit Tab. Now turn on your Show/Hide paragraph marks if you haven't already. In older versions of Word, if you hit the Tab key it would actually physically put a tab character in place and you would see it with a little arrow right here, but in Word 2010, it auto formats on your ruler, automatically indenting the first line of your paragraph.
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Adding first-line indents

In essay writing you indent the first line of every paragraph, so that you know where each idea begins. In business, you leave a space between paragraphs instead. What you never want to do is press the Spacebar five times. Word has several tools to manage first line indents. The first is what happened when you actually press the Tab key to indent, so I'm right before my first paragraph and I hit Tab. Now turn on your Show/Hide paragraph marks if you haven't already. In older versions of Word, if you hit the Tab key it would actually physically put a tab character in place and you would see it with a little arrow right here, but in Word 2010, it auto formats on your ruler, automatically indenting the first line of your paragraph.

If for some reason you don't wanted to do that, click on the smart tag that appears and tell it to Change Back to Tab. Now you see an actual tab character, this is what it used to look like. Now I'm going to click on that smart tag again and redo the first line indent. If you have a first line indent that you want to get rid off, I would go up to this upper triangle on the ruler and drag it back to the left margin. Now if you wanted to do this through a dialog box, you would start by selecting the text that you want to have the first line indent on.

Then go to Paragraph launch button and click on it and down here under Indentation, where it says Special, I would then tell it First-line, you can see it indent in the preview and it will indent here as well. The good news is that if you're at the end of a paragraph and you hit Enter, the next paragraph will adapt that same first-line indent. So, once you set it one time, you shouldn't have to keep adding it over and over again. Let's go back to that front page, I want to show you something to watch out for with first line indents.

Let's say I had first line indent turned on for this first page, I'll go ahead and highlight my title and turn on the First Line Indent by dragging the triangle on the ruler. Now keep an eye out for this, this text is centered, but because it also has a First-line indent, it's actually a half inch further to the right from the center. So, I see this on paper sometimes and it's always something to correct, I have to highlight this again and physically move this back. Now I am going to scroll down to the bottom of Page 2 and I'm going to click before Sincerely.

There may be times when you don't want your tab to be replaced with the First-line indent. When you click on the smart tag, there's also an option down here for Stop Setting Indent on Tabs and Backspace, and if I click on that, not only will it put the genuine tab back here, but the next time I hit the Tab, it will do the same thing. Another place to make that correction is up on the File tab, down under Options, and then go to Proofing, and then to AutoCorrect Options, I'll click on the AutoFormat As You Type tab, and down at the bottom, here is the setting for Set left-and first-indent with tabs and backspaces, this checkmark will be on if you do want first-line indents and that is the setting that I generally recommend.

So I will put this back on and I'll click OK, and I'll click OK to close the dialog box. So using First-line Indents instead of tabs will help you maintain consistent formatting across your document and it will save you from having to physically insert tabs at the beginning of every single paragraph.

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