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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
In our previous video, I showed you how to change the look of our contact listing by changing the built-in views, modifying the sort order, and using the Category view to group our contacts by categories. Now I will show with the more advanced option: the ability to add a specific field to your contact list. Suppose you would like to add an additional field, like your contacts' phone numbers, e-mail addresses, or birthdays, to the contact listing that I see here. I can right-click on any of the column headers and choose Field Chooser.
The Field Chooser dialog box appears and shows us frequently used fields. From here, I can scan through the list and find the field that I would like to add. If I don't see it in the list, I can pull down the menu and choose from other field groups. Suppose I'd like to add the City field to my spreadsheet of contacts. If I don't find it in the list, I will pull down the menu and try one of the other groups, such as Address fields. There is City, and I can drag and drop it into the columns, adjust the column width, and I am set.
Add as many columns as you want; just don't forget to adjust the column width. Next, let's move on to filtering which contacts we will see.
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