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Adding and configuring media

From: Office for Educators

Video: Adding and configuring media

Adding media to a slideshow presentation is a great way to keep students engaged with the class. And move away from a static text-driven presentation to a more dynamic delivery of content. For this video, we'll be opening up the Media Presentation PowerPoint and the associated media files located in the Video Six folder of the exercise files. With the media presentation PowerPoint open, I'm going to go ahead and go to slide number 2. The first thing we're going to do is to embed a video directly in this PowerPoint slide. You'll notice, too, I've added a graphic to this slide, that is a wide-screen television. This graphic is a PNG file and there are no backgrounds to it.

Adding and configuring media

Adding media to a slideshow presentation is a great way to keep students engaged with the class. And move away from a static text-driven presentation to a more dynamic delivery of content. For this video, we'll be opening up the Media Presentation PowerPoint and the associated media files located in the Video Six folder of the exercise files. With the media presentation PowerPoint open, I'm going to go ahead and go to slide number 2. The first thing we're going to do is to embed a video directly in this PowerPoint slide. You'll notice, too, I've added a graphic to this slide, that is a wide-screen television. This graphic is a PNG file and there are no backgrounds to it.

So, as you move it around the slide, you can see it's completely clear in the middle as well as the sides. I'm going to use my guides to directly align it in the center of the slide. And let's go ahead and embed a video. The best way to insert a video is to select Insert in the ribbon. Choose Video on the right-hand side. And we're going to select Video From My PC. In the exercise files, under Video 6, there's a video titled Farmers Market. Let's go and select that video, and click Insert. The video resolution is quite a bit larger than the slide resolution, and so it automatically defaults to the full width of the slide.

To change this, we're going to select the top right hand anchor, we're going to click and hold. And we're going to drag it down until it's about the height of our television. That looks about good. I'm now going to click the center of the video and drag it right so that it lines up inside of our television. If I click away from it, I can now see that the video is inside of the television. The next setting I'm going to adjust is, I'd like this video to start playing the minute the slide's brought up, not on a mouse click. To do that, I'm going to select the video. Under the Video Tools and the ribbon, I'm going to choose Playback.

Here, we have a variety of options. I could fade the video in or out. And I can choose to play it On Click or Automatically. Please note that choosing On Click does not mean that you can click anywhere on the slide during the presentation. You must click the Play Button for the video to play properly. If you click outside of the video, you'll simply advance to the next slide. Which is one of the reasons I choose automatically for my classroom. Now that we have the video set to play automatically, the last thing to do is take care of some of the graphics. If you remember our graphic, part of the graphic's being cut off by the actual video itself. This can quickly be fixed by selecting the video, right-clicking, choosing Send To Back. And send all the way to the back.

If I had other graphics, I may want to choose to send it back one layer at a time. But since the only elements are the video and the television graphic, I can just choose send straight to back. Clicking outside of it now shows my television set is properly displayed with the image behind it. I'm going to select Shift+F5 to bring the slide up, and we can see that it automatically starts playing. Hitting Esc on the keyboard will take us back to editing our slides. The next thing we're going to embed on our slide is a photo that has some audio that plays along with it. To do this I'm going to go back to my Insert tab and this time I'm going to select picture under the images section.

Once again in the exercise file, there's a picture of seagulls. I'm going to go ahead and select this picture and click on Insert. Right away the picture inserted into the middle of the page. To change its size I'm just going to move it over to the left hand side. The bottom right hand corner I'm going to select its anchor point, I''m going to click, and I'm going to drag these seagulls a little bit bigger. I want to be careful not to drag them too big so the image is cut off. But right about there I can see that even though the image overhangs the slide, that the seagull itself in the image will be on the slide when it's projected. To double check that, I can quickly hit Shift F5, see that my seagulls do indeed appear on the screen.

I can hit Esc to come back. And now I'd like to embed a small audio file that's going to play at the same time the slide comes up. The audio file is inserted very similar to the video slide. I'm going to click on Insert in the ribbon, on the right-hand side, I'm going to select Audio, and then Audio from My PC. Once again in the exercise file, we have an audio file of seagulls. I'm going to go and select the audio file, and click Insert. Now, the small picture icon up here that tells me my audio file has been placed on the slide. I'm just going to set it off to the right-hand side. I can go ahead and play that to make sure that it's working.

Yup. Everything seems great. With the icon selected, under the Audio tools in the top ribbon. And under Playback, I'm going to go ahead and choose to have this play automatically when the slide's presented. So when the slide comes up our students should automatically see three seagulls and then they should hear the seagulls sound in the background. Let's go ahead and press Shift+ F5 to make sure that works. I'm going to press Esc and go back to editing our slides. Adding this kind of media to our PowerPoint presentations will make for a much richer presentation to our students.

Show transcript

This video is part of

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Office for Educators

62 video lessons · 3501 viewers

Aaron Quigley
Author

 
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  1. 2m 9s
    1. Welcome
      40s
    2. Using the exercise files
      26s
    3. Office at Orange Valley School
      36s
    4. What you should know before watching this course
      27s
  2. 1m 37s
    1. Exploring Office versions
      33s
    2. Using Office as an educator
      36s
    3. Using Office desktop and online applications
      28s
  3. 7m 24s
    1. Creating lesson plan templates
      3m 25s
    2. Adding form-field placeholders
      3m 59s
  4. 13m 11s
    1. Formatting headers and footers
      3m 9s
    2. Using AutoText
      2m 9s
    3. Writing math equations
      3m 34s
    4. Using charts and graphs
      4m 19s
  5. 13m 20s
    1. Using tables to create rubrics
      4m 21s
    2. Grading papers with Track Changes and Comments
      3m 49s
    3. Creating grade reports with mail merge
      5m 10s
  6. 4m 23s
    1. Challenge: Create a worksheet template with a dropdown menu
      49s
    2. Solution: Create a worksheet template with a dropdown menu
      3m 34s
  7. 40m 51s
    1. Creating a gradebook
      1m 3s
    2. Understanding cells
      2m 50s
    3. Creating the gradebook layout
      3m 29s
    4. Creating a dropdown list of assignment types
      3m 36s
    5. Writing the grade calculation functions
      5m 44s
    6. Using conditional formats
      5m 45s
    7. Setting the print area
      3m 17s
    8. Adding headers and footers
      2m 28s
    9. Adding list sorting
      2m 38s
    10. Freezing frames and cleaning up
      2m 43s
    11. Replicating sheets
      2m 0s
    12. Challenge: Write a conditional format
      58s
    13. Solution: Write a conditional format
      4m 20s
  8. 35m 28s
    1. Creating a PowerPoint presentation
      22s
    2. Selecting and modifying templates
      4m 1s
    3. Enhancing student engagement with animations
      6m 37s
    4. Utilizing transitions
      4m 42s
    5. Adding graphs and charts
      4m 17s
    6. Adding and configuring media
      4m 18s
    7. Creating handouts and posters
      4m 10s
    8. Configuring presentation settings
      3m 13s
    9. Challenge: Fade transitions to simulate animated graph elements
      37s
    10. Solution: Fade transitions to simulate animated graph elements
      3m 11s
  9. 9m 26s
    1. Installing the plugin NEW
      2m 5s
    2. Recording your presentation NEW
      4m 24s
    3. Adding video NEW
      2m 57s
  10. 8m 57s
    1. Adding a school email account and syncing to a remote calendar
      40s
    2. Setting up email accounts
      22s
    3. Creating calendars by class
      3m 2s
    4. Contact notes and groups
      2m 22s
    5. Challenge: Adding an online calendar UPDATED
      47s
    6. Solution: Adding an online calendar
      1m 44s
  11. 13m 4s
    1. Creating centralized file storage
      3m 59s
    2. Creating a home-office-to-school workflow
      1m 13s
    3. Surveying students UPDATED
      3m 59s
    4. Challenge: Create a shared phone log using a survey UPDATED
      54s
    5. Solution: Create a shared phone log using a survey
      2m 59s
  12. 14m 32s
    1. Creating a class website
      31s
    2. Using SharePoint to share information
      42s
    3. Student collaboration
      3m 58s
    4. Teacher collaboration
      5m 21s
    5. Challenge: Add a grading rubric to a SharePoint student site UPDATED
      49s
    6. Solution: Add a grading rubric to a SharePoint student site
      3m 11s
  13. 41s
    1. Next steps
      41s

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