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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
If you've ever wanted to label a table and image or a chart, I hope you didn't do it manually, by inserting a text box and grouping them with the image. Well, that was necessary 10 years ago, that's old school now. Inserting a caption can now be done with just a few clicks and you have complete control over its appearance. I'm going to take advantage of the browse by object lesson that we learned earlier in this course, I'm going to click on the dot in the lower right-hand corner and choose Browse by Table and it jumps me immediately to my first table. Now I'll click on my table and I'll go up to the References tab and then in the middle of the ribbon there is a big button for Insert Caption, I'll go ahead and click on it.
So it defaults with Table 1 and I'll press the Spacebar and I'll type in Employee Benefits, let's take a look at some of your customization options. First if it's not a table, you can drop this down and Label it as an Equation or a Figure. If it's none of the above, you can click on this New Label button and create your own labels, I'll go ahead and Cancel that. Next, you can position the caption either below the table or above the table; I'll go ahead and choose Below. If you'd like to change the numbering scheme, you can click on the Numbering button.
Here you can choose any of the formats just like you would for a page number, I'll leave that on 1, 2, 3. It also gives you the option for Including the chapter number and I'll go ahead and turn that on, and then click OK, and click OK, and now my table has a caption. If I move the table, the caption will move along with it. Now I want to show one other feature inside that button, so I'm going to click back to my table and click back on Insert Caption again. Down here there is an AutoCaption. What this allows you to do is select the different objects that you're going to insert into your document.
When you put a checkmark in front of them anytime you insert a new one into the document, it will automatically be captioned. Next let's take a look at the captions themselves. Here's my table's caption and when I go to a Home tab, I can see that it's only 8 point, which is a little smaller than I would like. So I'm going to highlight that text and change it accordingly, I'll go ahead and make it a 10 point instead. If I wanted to change the color or anything else about it, I could. Then go up to the Styles gallery and click on the More button to drop it down and you'll see that there's a style for Caption, go ahead and right-click on it and then Update Caption to Match Selection.
Now any new captions that are applied will be in 10 point, instead of 8. I am going to go back down to the lower right- hand corner and because we're browsing by table, I can just hit the down arrow and it will go to the next table in my document and I'll just go ahead, click on the table, go back to References, click on Insert Caption, give it a title, Years of Employment and click OK and you can see that if I go back to the Home ribbon, that this is 10 point. Now go up to the View tab and turn on the Navigation pane. We talked about the navigation pane earlier in the course, and right now I want to use it, so that I can rearrange my tables.
I'll move Vacation up above the Benefits table and so now what was my second table, is now actually my first table. To fix this, highlight the table fields and press F9, and it renumbers them. I'll do it again to this one; I'll highlight the numbers and press F9. Adding a Caption to any graphic in your document couldn't be easier, and the fact that you can have the caption move with the object, if you change its location or manipulate its appearance to your heart's content, makes it a dream.
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