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Adding action buttons

From: PowerPoint 2010 Power Shortcuts

Video: Adding action buttons

Action buttons are little squares that you could insert into your slides that perform actions. Some of them are pre-programmed, to do things like navigate to other slides. You can also program them to do your bidding. Whenever I work with Action buttons I always start by going to the View Ribbon and then turning on the Guides. This will allow me to position each button in the same place on every slide. I will click on the Horizontal guide and drag it down to the 2 inch mark. Then I'll click on the Vertical guide and drag this over to 4.6.

Adding action buttons

Action buttons are little squares that you could insert into your slides that perform actions. Some of them are pre-programmed, to do things like navigate to other slides. You can also program them to do your bidding. Whenever I work with Action buttons I always start by going to the View Ribbon and then turning on the Guides. This will allow me to position each button in the same place on every slide. I will click on the Horizontal guide and drag it down to the 2 inch mark. Then I'll click on the Vertical guide and drag this over to 4.6.

Now let's go to the Insert Ribbon. Click on the Shapes button and down at the bottom you will see a row of Action Buttons. Each of the images is pre-programmed for a specific task, but you do have the ability to choose an image and then assign it to any function that you'd like. We are going to use the information action button, the i in the circle and I will click on it. When I hold my cursor over the slide, it becomes a thin crosshair, which I will position at the intersection of my guides. I am also going to hold down the Shift key on my keyboard, so as I drag the shape of the button, it stays proportional and square. When I let go an Action Settings dialog box opens, and I can see right now the button doesn't do anything, but I will change this to Hyperlink to, and dropdown the list. It starts off with navigation tools, Next Slide, Previous Slide, First Slide, Last Slide, Last Slide Viewed or just simply End the Show.

If I scroll down I have a lot of other options as well including jumping to a specific slide number, but I am going to choose URL and I am going to send the viewers to our website's About Us page. When I'm done I'll click OK. Down at the bottom I have the option of playing a sound. Now a lot of these are really tacky, but some of them are fun. For kicks I'll scroll down to the bottom and choose Whoosh. Now notice that you have a second tab for Mouse Over. You have all the same settings, but instead of actually clicking on the button, all you have to do is wave your mouse over it and you'll get that effect. I'll stick to Mouse Click and click OK.

Once your Action button is inserted you can format it the same way you would any other object. I'll go up to Drawing Tools and choose Format. I'll go to the Shape Styles gallery and click on the More button and I am going to choose the Subtle Effect - Aqua, Accent 5. Now one of the things that's nice about Action Buttons is that if I copy this, I can paste it on any slide and it will go to the same position. So I am going to press Ctrl+C on my keyboard and I'm going to go to Slide 3 to my Organizational chart and press Ctrl+V on my keyboard and the same button appears in the same location.

Now let's go to our last slide. Here I'd like to add a button that jumps back to the beginning of the presentation. So I will take the same steps. I'll go to the Insert Ribbon, click on the Shapes button, and come down to the Action Buttons. This time I am going to choose the third one that sends me back to the beginning. I will hold my Shift key down, position my crosshairs over the intersection of the guides and drag the button to about the same size as the button before, and let go.

Now because this one was pre-programmed it is going to Hyperlink back to the First Slide, which is exactly what I want. To stay consistent I'll also give it the sound Whoosh. I'll click OK, and then go to the Drawing Tools Format ribbon and change the style so it matches the other buttons, Subtle Effect - Aqua, Accent 5. Now let's see these in action. I will go to the Slide Show Ribbon and click From Beginning.

There's my Action Button. I can see that it's a hyperlink, because my cursor becomes a pointer finger. When I click on it I hear the Whoosh sound and it opens up my Web browser to the page that I want. Now I will go to my third slide. There's the same button and it performs the same action. Now I am going to right-click on my presentation and tell it to Go to Slide and I am just going to jump down to Slide 10. This is the button that sends it back to the beginning, and sure enough when click on it, back to the beginning I go.

In the PowerPoint 2010: Audio and Video in Depth course I demonstrated how to use Action Buttons to trigger macros and do many more complex actions. If you're developing a PowerPoint deck that people will watch on their own, providing them navigation buttons can really help with the usability of your slide show.

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This video is part of

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PowerPoint 2010 Power Shortcuts

52 video lessons · 9873 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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