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Outlook for Mac 2011 Essential Training
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Working with vCards and exporting


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Outlook for Mac 2011 Essential Training

with Alicia Katz Pollock

Video: Working with vCards and exporting

Now that you have put all your contacts into Outlook, there will be times when you want to share them with others. Outlook has a few tools to make that easy. If you want to share a contact with someone, you can send them what's called a vCard. A vCard is the standard file format for electronic business cards and it's accepted by most email programs. To turn a contact into a vCard, simply right-click on it and choose Forward as vCard. A new email will open with the contact's name in the subject line and a VCF or Virtual Card will appear in the attachment box.
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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Outlook for Mac 2011 Essential Training
3h 37m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.

Topics include:
  • Setting up Exchange, IMAP, and POP accounts
  • Importing email and contacts
  • Reading, sending, and deleting email
  • Understanding the Outlook 2011 Information Rights Management tools
  • Organizing email with Conversation view
  • Creating and syncing contacts
  • Using tasks and appointments
  • Organizing with categories, flags, and smart folders
Subjects:
Business Email
Software:
Office Outlook Outlook for Mac Office for Mac
Author:
Alicia Katz Pollock

Working with vCards and exporting

Now that you have put all your contacts into Outlook, there will be times when you want to share them with others. Outlook has a few tools to make that easy. If you want to share a contact with someone, you can send them what's called a vCard. A vCard is the standard file format for electronic business cards and it's accepted by most email programs. To turn a contact into a vCard, simply right-click on it and choose Forward as vCard. A new email will open with the contact's name in the subject line and a VCF or Virtual Card will appear in the attachment box.

Send the message as normal. You can also send multiple vCards at once and you can click on the first one, hold the Shift key, and click the last one to send a series or you can click on one and hold your Command key to choose just the ones that you want. After you have selected multiple cards, right-click on one of the blue ones, and select Forward as vCard, just as before. This time when the email opens, all the cards will be attached to the message.

You can also drag contacts from your list right onto the email message. When you drop it, another vCard will be added to the message as an attachment. I'll go ahead and send this message as well. Now let's go check our mail. When you receive an email that has a vCard attached to it, simply double-click on the attachment, click the Save and Close button, and that card will be added to your contact list.

Now, if you want to transfer your entire contacts list to another computer, application, spreadsheet, or database, you can also export the entire thing at once and save it as a text file. This universal file format can be viewed or imported by almost any program. To create a text file, go to the Tools Ribbon and choose the Export button. An Export dialog box will open. Click on the dot before the top choice, Contacts to a list, and tab-delimited text format. Then go down to the lower right-hand corner and click on the arrow to go to the second step.

A Save window will open. Navigate to the place where you would like to save the file. If you'd like to change the name up here at the top, you can, but I am going to leave at the default name, Contacts Export. When you've got the name and the location set, click Save. A blue bar will allow you to watch the progress as the file exports, and when it's complete click Done. Let's go look at my Desktop. I am going to minimize this window. Now you have a text file that you can import into another context program or import into a spreadsheet like Excel or a database.

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