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Working with slide masters

From: PowerPoint for Mac 2011 Essential Training

Video: Working with slide masters

When you need to make a change to a group of slides - maybe it's every slide in your presentation - you don't want to have to go to each individual slide and make that same change; instead, you can use the masters, allowing you to go to a single master slide make one change that affects every slide in your presentation. We're going to look at masters right now using our NewHire presentation, and we're going to start by opening up this brand-new view. So we can do that by going to the View menu and down to Master, and you'll notice there are three choices.

Working with slide masters

When you need to make a change to a group of slides - maybe it's every slide in your presentation - you don't want to have to go to each individual slide and make that same change; instead, you can use the masters, allowing you to go to a single master slide make one change that affects every slide in your presentation. We're going to look at masters right now using our NewHire presentation, and we're going to start by opening up this brand-new view. So we can do that by going to the View menu and down to Master, and you'll notice there are three choices.

You can make changes to your slide master, representing the slides in your presentation, audience handouts, as well as speaker notes. The other option is to click the Themes tab on the Ribbon, and at the very far right, you'll see the Edit Master button. When you click this, you'll have those same three options. So let's go ahead and click that button and choose Slide Master, which takes us to a new view now. So what you're seeing here, on the left -hand side, in the Navigation pane, are thumbnails for each of the masters in your presentation.

The top thumbnail represents every single slide in your presentation, and regardless of layout. So if you wanted to add a company logo, for example, that appears in the top- left corner of every slide, you'd do it here. However, if you only wanted to make changes to different slide layouts, you would then select a different layout, such as the one we see down here. Just hover over the thumbnail; you'll see this as a title slide. If you select it and start making changes to it, only title slides in your presentation will show those changes.

The same thing goes for title and content, and the rest of the layouts are available to you down here as you scroll through your presentation. Let's say we do want to add the company logo to top-left corner of every single slide. We will make sure the top thumbnail is selected, and this is our main master. You can see it has placeholders for titles, content, there is also a footer, things like the date, footer text, and page numbering, or slide numbers. Those have to be turned on in your presentation, but the placeholders are there for them.

So let's say we want that logo to appear in the top-left corner. Well all we do is insert the picture where we want it, and we do that just as though we were working on a regular slide. So we will go to the Insert menu. We will go down to Photo, and we will choose Picture from File. You'll find TwoTrees. That's our English logo. Click Insert, and it appears on the slide. Notice it appears on every slide master in the Navigation pane. So we will just click once to select it, and let's size it down by going to the top-left corner with the double arrow. Click and drag it down so it's tiny.

Now we will move to the center and drag it up to the top-left corner so it's subtle, but it's up there in the top-left corner of our slide. Now this is the master, so what we do here affects every single slide in our presentation. If we close this view - and we can do that by repeating the steps by going up to View, down to Master and selecting Slide Master or with the Slide Master tab selected here, you can click the Close button or Close Master; any one of those will close the masters - take you back to your presentation. Look at that.

We got a logo that appears up in the top-left corner of every slide, and we can't go into these slides and delete those. They are there. They are part of the background, and that's because they are part of the master. You can also create your own master layouts and master sets of slides. Let's go back to that view, by clicking the Themes tab, and then click Edit Master and choose Slide Master. And you'll notice there are some buttons in the Slide Master group. We can create a new master and when you do that, you get a whole list of master slides, like we see down below.

If you only want to add one master slide layout, it's a new layout. So let's click the New Layout button. You can see this gets added to the very bottom. Now we'll have, as you can see, our logo in the top-left corner, and we can't remove that because it's part of the main master, but we can make changes to this layout. For example, if we don't want the date, you can click the border and then press your Delete key on the keyboard. We don't want the footer, if it's turned on, to appear on this slide. So we will delete it as well; same thing goes for the page number.

Now maybe you want the title to appear at the bottom. We will just click, and we will drag it down to the bottom of the slide, and we want placeholders here for adding photos maybe. This would just be kind of like a photo slide. So in that case we want to insert placeholders. Notice there is an Insert Placeholder button. One allows you to choose the content option, so it could be any type of content, but if you want it to specifically be pictures just click the dropdown and choose Picture, and then click and drag to draw the placeholder.

Let's add another one: click the dropdown arrow picture, choose Picture. We will do a bigger and wider one over here in the right. So this is our custom layout that's been added now to our list. And anything that we change here on this particular master will affect all of the slides using this layout. So let's just close our view. It returns us back to our presentation. Now in this particular presentation, we haven't added any slides that are simply pictures, like that custom one.

So let's say we want to do that after the Ice-breaker. Go to the New Slide dropdown, and you will see we do have a Custom Layout now. There it is. You can choose Custom Layout. It gets added, and you can see there are placeholders for our pictures, and there's the title down below. So we will just click and start adding those things. So with slide masters you can save a lot of time if you need to make changes that affect groups of slides, or every single slide in your presentation.

Show transcript

This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 21498 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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