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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you need to make a change to a group of slides - maybe it's every slide in your presentation - you don't want to have to go to each individual slide and make that same change; instead, you can use the masters, allowing you to go to a single master slide make one change that affects every slide in your presentation. We're going to look at masters right now using our NewHire presentation, and we're going to start by opening up this brand-new view. So we can do that by going to the View menu and down to Master, and you'll notice there are three choices.
You can make changes to your slide master, representing the slides in your presentation, audience handouts, as well as speaker notes. The other option is to click the Themes tab on the Ribbon, and at the very far right, you'll see the Edit Master button. When you click this, you'll have those same three options. So let's go ahead and click that button and choose Slide Master, which takes us to a new view now. So what you're seeing here, on the left -hand side, in the Navigation pane, are thumbnails for each of the masters in your presentation.
The top thumbnail represents every single slide in your presentation, and regardless of layout. So if you wanted to add a company logo, for example, that appears in the top- left corner of every slide, you'd do it here. However, if you only wanted to make changes to different slide layouts, you would then select a different layout, such as the one we see down here. Just hover over the thumbnail; you'll see this as a title slide. If you select it and start making changes to it, only title slides in your presentation will show those changes.
The same thing goes for title and content, and the rest of the layouts are available to you down here as you scroll through your presentation. Let's say we do want to add the company logo to top-left corner of every single slide. We will make sure the top thumbnail is selected, and this is our main master. You can see it has placeholders for titles, content, there is also a footer, things like the date, footer text, and page numbering, or slide numbers. Those have to be turned on in your presentation, but the placeholders are there for them.
So let's say we want that logo to appear in the top-left corner. Well all we do is insert the picture where we want it, and we do that just as though we were working on a regular slide. So we will go to the Insert menu. We will go down to Photo, and we will choose Picture from File. You'll find TwoTrees. That's our English logo. Click Insert, and it appears on the slide. Notice it appears on every slide master in the Navigation pane. So we will just click once to select it, and let's size it down by going to the top-left corner with the double arrow. Click and drag it down so it's tiny.
Now we will move to the center and drag it up to the top-left corner so it's subtle, but it's up there in the top-left corner of our slide. Now this is the master, so what we do here affects every single slide in our presentation. If we close this view - and we can do that by repeating the steps by going up to View, down to Master and selecting Slide Master or with the Slide Master tab selected here, you can click the Close button or Close Master; any one of those will close the masters - take you back to your presentation. Look at that.
We got a logo that appears up in the top-left corner of every slide, and we can't go into these slides and delete those. They are there. They are part of the background, and that's because they are part of the master. You can also create your own master layouts and master sets of slides. Let's go back to that view, by clicking the Themes tab, and then click Edit Master and choose Slide Master. And you'll notice there are some buttons in the Slide Master group. We can create a new master and when you do that, you get a whole list of master slides, like we see down below.
If you only want to add one master slide layout, it's a new layout. So let's click the New Layout button. You can see this gets added to the very bottom. Now we'll have, as you can see, our logo in the top-left corner, and we can't remove that because it's part of the main master, but we can make changes to this layout. For example, if we don't want the date, you can click the border and then press your Delete key on the keyboard. We don't want the footer, if it's turned on, to appear on this slide. So we will delete it as well; same thing goes for the page number.
Now maybe you want the title to appear at the bottom. We will just click, and we will drag it down to the bottom of the slide, and we want placeholders here for adding photos maybe. This would just be kind of like a photo slide. So in that case we want to insert placeholders. Notice there is an Insert Placeholder button. One allows you to choose the content option, so it could be any type of content, but if you want it to specifically be pictures just click the dropdown and choose Picture, and then click and drag to draw the placeholder.
Let's add another one: click the dropdown arrow picture, choose Picture. We will do a bigger and wider one over here in the right. So this is our custom layout that's been added now to our list. And anything that we change here on this particular master will affect all of the slides using this layout. So let's just close our view. It returns us back to our presentation. Now in this particular presentation, we haven't added any slides that are simply pictures, like that custom one.
So let's say we want to do that after the Ice-breaker. Go to the New Slide dropdown, and you will see we do have a Custom Layout now. There it is. You can choose Custom Layout. It gets added, and you can see there are placeholders for our pictures, and there's the title down below. So we will just click and start adding those things. So with slide masters you can save a lot of time if you need to make changes that affect groups of slides, or every single slide in your presentation.
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