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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
Depending on what you plan on displaying on any given slide in a presentation, you want to make sure that it's laid out properly. Well there are number of different slide layouts to choose from here in PowerPoint 2011, so let's check them out now using our NewHire presentation, and we will go to slide number one. Now slide layouts can be selected when you add new slides or they can be applied to existing slides, so let's start by adding a new slide. And instead of just clicking the New Slide button, which will add the default slide layout for us, let's check out our options by clicking the dropdown arrow next to that button.
Here you'll see a number of different layouts, with the current theme already applied to the thumbnails. Title Slide is what we see, our first slide, which has a title and a subtitle, and you'll notice that there are spots reserved on the slide for those. Next to that, we have Title and Content. Many of the slides contain a title at the top, and then you will see content down below. It could be a bulleted list, could be a picture, a movie, it could be a table or a chart, for example. Section headers we talked about in a previous movie, and they allow you to create the effect of sections in your presentation.
You can book content side by side. You can have content with captions; blank slides, if you want to start from scratch and add your own elements; Title Only, kind of like a blank slide but allows you to enter your title in a selected location and then use the rest of the slide however you see fit; Comparisons; Pictures with Captions; you can see there are quite a few options to choose from, and you really should experiment with some of these. We are going to go to our Title and Content slide, which is the default when you click the New Slide button, and you'll see here we have placeholders for a title, and we have the content area, which allows us to click to add text or to select from thumbnails for different types of content.
So let's go up here where it says, "Click to add title." We'll do that. We will click, and we will just type in "Ice-breaker." Now down below, if we wanted it to be text, we will just simply click to add text. And the first bullet is created for us. We just have to type in what that first point is. "Meet and Greet." Press Enter. There is your second bullet, and we will just add one more here. Let's type in "Game," just like that.
All right, so we now need to press Return on the keyboard - that will start a new bullet. All we need to do to deselect this text box is to click anywhere outside of it, and there is the end result. So there is our new slide with our new layout. Now let's go to a slide where we want to change the layout. We'll just scroll down the presentation till we get to the Products section. When you see Products you'll see our section header here and then the next slide, slide 12, contains a title, and there is content. There is our bulleted list. And maybe we want to be able to show some pictures of the products next to these bullets.
Well in that case, we want to change the layout. So let's go to the Layout dropdown now, here in the Slides group of the Home tab. And now all we have to do is select them those same layouts, and it will be changed for us. Let's go to Two Content. This could be a bulleted list on one side and pictures on the other - perfect. So we will select Two Content. Right away, you can see our bulleted list is squished over in the left-hand side, and now we're ready, over here, to insert a picture - maybe it's a movie, maybe it's a chart.
In our case, it's going to be picture. We will talk about inserting pictures a little bit later on, but now we have a placeholder for that. All we have to do is select the appropriate thumbnail here to start doing that. So you can create new slides and choose those slide layouts on the fly, or if you prefer, create your slides, get your content in, and choose a layout afterwards. It's totally up to you.
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