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Working with the normal template

From: Office 2008 for Mac: Small Business Projects

Video: Working with the normal template

All of the changes we've made so far are changes to the Normal template. If you wanted to share that template with other people in your organization so everyone has the same setup, all you have to do is give them a copy of the Normal template file. They can replace their Normal template with yours and everyone will have the same settings. All you need to know is where the Normal template is on your hard disk, so let's go look for it. First of all, if Word is running, make sure you quit it. This ensures that any updates to the Normal template are made. Now, you want to open up the hard disk and then you want to click your Home folder and go into Library>Application Support>Microsoft>Office>User Templates and then you'll find it right there, Normal.dotm.

Working with the normal template

All of the changes we've made so far are changes to the Normal template. If you wanted to share that template with other people in your organization so everyone has the same setup, all you have to do is give them a copy of the Normal template file. They can replace their Normal template with yours and everyone will have the same settings. All you need to know is where the Normal template is on your hard disk, so let's go look for it. First of all, if Word is running, make sure you quit it. This ensures that any updates to the Normal template are made. Now, you want to open up the hard disk and then you want to click your Home folder and go into Library>Application Support>Microsoft>Office>User Templates and then you'll find it right there, Normal.dotm.

This is where Word stores the templates that you create. Now, if your computer has multiple users, you'd find a Word template in each user's Home folder at the same path. Now, to share this template with other users you could send it by e-mail or over the company network to the other people. They'll need to replace their existing Normal template file with yours. Now, there are few things that you might want to consider here. First, if the other user wants to save his Normal template file, maybe he needs to use it for some other purpose within the company, he can simply change its name.

Just select it and a little Edit box comes up around it and you could type in the new name, then you could put it into My Templates folder where you'll have access to it, but it won't be the Normal template file. He would do this before he replaced it with the one that you give them. This other thing you might want to consider is that as you make changes to the Normal template, you might discover that you've made changes beyond those that you want or need. You could quickly restore the Normal template to its so-called Factory settings by simply deleting it and allowing Word to create a new one.

Again, if Word is running you want to quit it so it saves final changes to it and then you would just drag this file into the Trash, and release it. It's gone. When you re-open Microsoft Word, it will create a new Normal template file. Let's give that a try. I'll open up Word and Word is running now, and when I quit Word there is no template here yet. It's created a new template file. Now, this is that factory standard one, so that means if we opened up Word again, we'd see that it goes back to the default font and default styles and also the margins, all the other changes that we made, it's gone back to the original.

Now, all the default document settings are stored in the Normal template file. By sharing this file with others, they could start with the same default document settings that you have, thus ensuring a level of consistency between all the documents created, as long as no one makes changes to the defaults. Then when you want to go back towards Factory settings for documents, all you have to do is delete or rename the Normal template file. Word will create a new one automatically.

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Office 2008 for Mac: Small Business Projects

75 video lessons · 3969 viewers

Maria Langer
Author

 
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  1. 1m 44s
    1. Introduction
      1m 0s
    2. Using the exercise files
      44s
  2. 12m 33s
    1. Overview
      1m 52s
    2. Changing default font style settings
      4m 49s
    3. Setting default document options
      2m 50s
    4. Working with the normal template
      3m 2s
  3. 34m 42s
    1. Overview
      2m 24s
    2. Setting basic letterhead options
      11m 16s
    3. Adding a second page to the letterhead
      5m 21s
    4. Adding logos
      4m 27s
    5. Saving the letterhead template
      2m 32s
    6. Using the letterhead template
      2m 31s
    7. Modifying templates
      3m 30s
    8. Working with template files
      2m 41s
  4. 17m 8s
    1. Overview
      37s
    2. Creating envelopes from letters
      4m 54s
    3. Creating envelopes on the fly
      2m 43s
    4. Printing envelopes
      5m 10s
    5. Customizing the normal template for envelopes
      3m 44s
  5. 9m 51s
    1. Overview
      1m 17s
    2. Using the Label tool
      6m 54s
    3. Printing labels
      1m 40s
  6. 15m 22s
    1. Overview
      3m 5s
    2. Building a basic layout
      3m 48s
    3. Formatting the text and adding a logo
      4m 7s
    4. Finishing up the cards
      4m 22s
  7. 24m 29s
    1. Overview
      1m 27s
    2. Setting page options
      2m 12s
    3. Changing background colors
      3m 49s
    4. Entering content
      5m 26s
    5. Including images
      5m 40s
    6. Distributing the flyer
      5m 55s
  8. 14m 16s
    1. Overview
      1m 15s
    2. Creating categories
      2m 38s
    3. Assigning categories to contacts
      5m 8s
    4. Viewing contacts by category
      5m 15s
  9. 17m 26s
    1. Overview
      1m 26s
    2. Preparing the main documents
      5m 0s
    3. Linking the data to the document
      5m 48s
    4. Completing the mail merge
      5m 12s
  10. 11m 17s
    1. Overview
      1m 29s
    2. Creating e-mail signatures
      6m 45s
    3. Associating signatures with addresses
      3m 3s
  11. 26m 16s
    1. Overview
      1m 10s
    2. Building an outline
      7m 25s
    3. Formatting the document
      10m 45s
    4. Adding a title page and a table of contents
      6m 56s
  12. 31m 6s
    1. Overview
      1m 55s
    2. Creating the Excel invoice
      14m 54s
    3. Preparing the Word invoice
      8m 16s
    4. Using the invoice template
      6m 1s
  13. 24m 38s
    1. Overview
      1m 8s
    2. Building the receivable worksheet
      5m 6s
    3. Entering invoices and payments
      7m 53s
    4. Sorting and filtering lists
      5m 52s
    5. Printing statements
      4m 39s
  14. 16m 37s
    1. Overview
      1m 34s
    2. Building the amortization worksheet
      12m 21s
    3. Playing "what if"
      2m 42s
  15. 10m 58s
    1. Overview
      1m 3s
    2. Creating the worksheet
      5m 30s
    3. Solving for your goal
      4m 25s
  16. 17m 46s
    1. Overview
      1m 6s
    2. Setting up projects
      7m 18s
    3. Adding documents to projects
      5m 2s
    4. Viewing by project
      4m 20s
  17. 10m 20s
    1. Overview
      1m 8s
    2. Creating Entourage events
      4m 32s
    3. Responding to event invitations
      2m 50s
    4. Modifying scheduled events
      1m 50s
  18. 25m 53s
    1. Overview
      1m 7s
    2. Creating themes
      5m 27s
    3. Importing Word outlines
      11m 42s
    4. Adding transitions
      7m 37s
  19. 30s
    1. Goodbye
      30s

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