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In Office 2008 for Mac: Small Business Projects, author and business owner Maria Langer shows how anyone can build a small business with the tools provided in Microsoft Office 2008. Maria teaches the concepts as she creates documents that every business needs: business cards, letterhead, contact records, and invoices. She demonstrates how the Office applications contain all the functions and features needed to build a strong company identity and communicate with customers. Throughout the course, Maria gives tips from the perspective of a successful small business owner, highlighting the features that she uses every day. Exercise files accompany this course.
All of the changes we've made so far are changes to the Normal template. If you wanted to share that template with other people in your organization so everyone has the same setup, all you have to do is give them a copy of the Normal template file. They can replace their Normal template with yours and everyone will have the same settings. All you need to know is where the Normal template is on your hard disk, so let's go look for it. First of all, if Word is running, make sure you quit it. This ensures that any updates to the Normal template are made. Now, you want to open up the hard disk and then you want to click your Home folder and go into Library>Application Support>Microsoft>Office>User Templates and then you'll find it right there, Normal.dotm.
This is where Word stores the templates that you create. Now, if your computer has multiple users, you'd find a Word template in each user's Home folder at the same path. Now, to share this template with other users you could send it by e-mail or over the company network to the other people. They'll need to replace their existing Normal template file with yours. Now, there are few things that you might want to consider here. First, if the other user wants to save his Normal template file, maybe he needs to use it for some other purpose within the company, he can simply change its name.
Just select it and a little Edit box comes up around it and you could type in the new name, then you could put it into My Templates folder where you'll have access to it, but it won't be the Normal template file. He would do this before he replaced it with the one that you give them. This other thing you might want to consider is that as you make changes to the Normal template, you might discover that you've made changes beyond those that you want or need. You could quickly restore the Normal template to its so-called Factory settings by simply deleting it and allowing Word to create a new one.
Again, if Word is running you want to quit it so it saves final changes to it and then you would just drag this file into the Trash, and release it. It's gone. When you re-open Microsoft Word, it will create a new Normal template file. Let's give that a try. I'll open up Word and Word is running now, and when I quit Word there is no template here yet. It's created a new template file. Now, this is that factory standard one, so that means if we opened up Word again, we'd see that it goes back to the default font and default styles and also the margins, all the other changes that we made, it's gone back to the original.
Now, all the default document settings are stored in the Normal template file. By sharing this file with others, they could start with the same default document settings that you have, thus ensuring a level of consistency between all the documents created, as long as no one makes changes to the defaults. Then when you want to go back towards Factory settings for documents, all you have to do is delete or rename the Normal template file. Word will create a new one automatically.
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