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Word for Mac 2011 Essential Training
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Word processing basics


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Word for Mac 2011 Essential Training

with Maria Langer

Video: Word processing basics

Before we dive into Microsoft Word 2011, I want to take a moment to cover a few basics of word processing. In the old days when I was a kid, if we wanted something typed, we used a typewriter. In fact, that's where the names for some of the keys in your Mac's keyboard come from. Shift meant to shift the key in such a way that an alternate character, like an uppercase character or symbol would type instead of the unshifted character. Return, which appeared on electric typewriters, was a key that you pressed when you reached the end of a line to move the typewriter carriage and paper back or return it to its original position, so you could start another line, but I digress.
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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Word for Mac 2011 Essential Training
7h 3m Beginner Oct 28, 2010

Viewers: in countries Watching now:

In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.

Topics include:
  • Navigating the interface
  • Using the Document Gallery
  • Inserting, deleting, moving, and copying text
  • Finding and replacing text
  • Undoing and repeating actions
  • Setting paragraph alignment, line spacing, and indentation
  • Working with cell and tab tables
  • Applying styles and themes
  • Adding headers and footers
  • Inserting images in a document
  • Building outlines
  • Tracking changes
  • Printing documents, envelopes, and labels
Subjects:
Business Word Processing
Software:
Office Word Word for Mac Office for Mac
Author:
Maria Langer

Word processing basics

Before we dive into Microsoft Word 2011, I want to take a moment to cover a few basics of word processing. In the old days when I was a kid, if we wanted something typed, we used a typewriter. In fact, that's where the names for some of the keys in your Mac's keyboard come from. Shift meant to shift the key in such a way that an alternate character, like an uppercase character or symbol would type instead of the unshifted character. Return, which appeared on electric typewriters, was a key that you pressed when you reached the end of a line to move the typewriter carriage and paper back or return it to its original position, so you could start another line, but I digress.

Word processors are a huge step up from typewriters. Not only can we create and edit a document before committing it to paper, if we print it at all, but we can save that document and make changes to it again and again. We can even copy our favorite passages from one document and use them in another. Word also makes it possible to insert images, create specially formatted cell tables and easily insert headers, footers, footnotes and endnotes. I can't tell you what a nightmare was to include footnotes and type term papers back in the 1980s.

Since personal computers and Word processors have been around in one form or another since the mid-1980s, you probably already have a good idea of how they work. I won't bore you by reviewing what you already know. Instead, I want to point out three things that you need to keep in mind as you work with Microsoft Word or any other word processor. First of all, you only press the Return key at the end of a paragraph, not at the end of the line. Pressing Return at the end of a line can mess up the word processor's automatic word wrap feature if you insert, delete or format text.

There are some exceptions to this, which I'll discuss throughout this course. Don't use the Space key to try to line up text in a table. Instead, use the Tab key with tab settings you can customize on the Ruler. You can learn more about this in the chapter about working with tabbed tables. You might also find Word's Cell Table feature useful for presenting tables of information. I will tell you about that in the chapter about working with cell tables. Last, until you save a Word document, it doesn't really exist anywhere except on your screen and in your computer's memory.

So if you're working for an hour on a document that hasn't been saved and there is a power failure, you could lose everything you've done and have to start over. Word does have an AutoSave feature, which I discuss in the chapter about setting word preferences, but it's not 100% reliable. It's a good idea to save a document for the first time right when you begin working on it and frequently after that. I explain how to save files in the working with files chapter. Now Word is an extremely powerful word processor with many, many features, including some that you will never need to use, but although it's powerful, it has the same basic functionality of any other word processor you might have used.

Throughout these videos, we'll focus on how to tap into Word's strengths as a word processor to create documents you'll be proud to share, whether simple documents such as interoffice memos or meeting summaries of complex documents such as illustrated marketing reports or a doctoral thesis.

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