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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
If I ever had to tally up the requests for Word help that I've received over the years, including multiple page orientations in the same document would be near the top. A surprising number of people need to create documents that include pages in both Portrait and Landscape views. it's not difficult to do, if you remember to use section breaks. Let's take a look at how we can do this. This document incorporates the section breaks we use for multi-column text in the previous video. You can see one of them right here. We'll set up the documents, so that the two columns section is laid out in Landscape view and printed.
Now if you haven't been following along, the key is to put a section break before and after the part of the document that you want to appear with different page settings. I explained how to insert section breaks earlier in this chapter. Once the section breaks are inserted, position the insertion point anywhere in the section you want to print in Landscape view. So I'm just going to click down here in this paragraph and there's my insertion point right there. Then click the Layout button on the ruler and then choose one of the Orientation options under Page Setup. I've already got Portrait. What I want is Landscape for that section.
So I'll select Landscape and sure enough it changes to Landscape view. Now Word did a few things here. First of all Word converted those Continuous section breaks to Next Page section breaks. Then it takes the text in section 2 and lays it on Landscape view and if we scroll through this, we'll see that the whole second section is in Landscape view. You get down near the end, we'll see that the last section break is also changed to a Next Page section break and then the last page is back in Portrait view.
I do want to point out that if you wanted to change the entire document to Landscape view, you'd need to select the entire document before choosing an orientation option. Then the change you make would apply to all sections. Likewise if you wanted two of the three sections in Landscape view, you could select just those sections. Now of course, if you wanted the whole document in Landscape view and there weren't any section breaks, you wouldn't have to worry about selecting anything. Your change would affect the entire document. So now what's this most useful for? Well, suppose you're preparing a report that includes several large wide tables of data. You might want to present them in Landscape view, even if they appear in the middle of your document.
Word uses multiple sections with multiple orientations and even paper sizes when you prepare an envelope and tell Word to append it to your document, and you can learn more about preparing envelopes in Word in the chapter about letters, envelopes, and labels. These are just examples. If you're one of the dozens of people who have asked me how to do this over the years, you likely have your own reasons for wanting to do it. Now you know how.
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