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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you're up at the podium presenting your presentation to a large audience, you want to keep their attention, and one of the best ways to do that is to add animation to your slides. You can also add animation to contents on each slide. We are going to start doing that now in this chapter, starting with this presentation, TT_Test1. Now this is a presentation that's based on a template; one of the easiest ways to get animation into your presentation is to use the appropriate template. So in this case, we're using the Two Trees Test. And as we move from slide to slide, you can see we have got a true and false question.
We have got a standard question. We have also got a multiple choice question. Each of these, because of the template, has built-in animation. We are going to check it out now. So first, we will click slide one in the Thumbnail pane or Navigation pane. As you look to the left of these slides, you are going to see these little icons, stars, and transition effects. That's what it means. They've been applied. Any slide that doesn't have one of those has no animation or transition. So we will click the Slide Show button in the bottom left-hand corner to see what this looks like.
So there is our first slide. No animation, it just appears, and when we click to go to the next slide, you can see there's the question: True or False? Right now, True and False look the same - no special formatting - but when we click, animated formatting is applied to the answer True. Click again, we move to the next slide, and you can see it kind of fades over. That's the Transition effect. What the name of our CEO? This is a standard question. You have to come up with it. Click to get the answer. There it is. Jim Coyller comes in with some fancy animation. I will click again, just take a look at another type.
This is a multiple choice question. In this case, when we click to get the right answer, the wrong ones start to fade away. They disappear, leaving us with the correct answer, California. Click again to go back to editing your presentation. All right, so where do I get this? Well it is a template that you can access and reformat like I did, by going to the master and changing backgrounds and colors schemes and so on. But let's just go up to the File menu. Give it a click. Go down to New from Template and click that, and find Quiz Show.
There it is, and as you hover over you are going to see the different types of questions. There are also instructions on how to use this template. So with it selected, you don't have to worry about colors, fonts and slide sizes for now, just click Choose. It's going to open up, and you'll notice that the thumbnails are quite huge down the left-hand side - at least they are for me. So I am going to go to the border, right in between my slide and my thumbnails, and I am just going to drag to the left until I get them to an appropriate size. So this is a question-and-answer type slide.
We can go in here and make changes to the text. It doesn't have to be called Quiz Show. It could be called whatever you want. When you get to the second slide, you're going to see instructions on how to use this template. You will also see some information as to why it's very useful. So let's do this. Let's try adding a new slide, and because we're using this particular template, we're going to see some special layouts. The animation is built into the slide layouts. So when we click the New Slide dropdown arrow, you will see some of the ones you're familiar with, like Title Slide, Title and Content, Section Header.
Then we get into some questions. We have got a Simple Question & Answer slide, a Detailed Question & Answer. We have got two True or False ones: one with the answer being true, one with the answer being false. There is our Multiple Choice, even one called Item Match up, where we have matrix. So let's go to the Multiple Choice. We will give it a click. We click to add our question, about "What does Two Trees produce?" Now it's time to put the answers in. Notice the first placeholder Click to add correct answer, and then we can rearrange these if we want.
The A, B, C, D, and E that you see is actually part of the master. It's in the background. So you can't change those, but you can move these boxes around. So let's add the correct answer, which is Olive Oil, and we will add an incorrect answer, and let's add a few more that are incorrect.
Let's put All of the above for the last one. All right, so there is our choices. And if we want to rearrange these, we can, just a simple matter of let's move this one out of the way. You will see the guides here. We will go to Olive Oil, and we will go to the border for that place holder and drag it down. Well let's move this Bread up, and you can see it's easy just to click and drag these around until you get the right order, and when you do, just click off the slide to deselect everything, and let's play it.
We will go down to the Slide Show button and give it a click and see there is our five choices. What does Two Trees produce? When we click, the animation we see is the incorrect ones disappearing, leaving us with the correct one, Olive Oil. Press Escape to go back to the editing screens. So a quick and easy way to get animation on your slide presentation is to use an appropriate template, such as our Quiz Show. Of course, you can produce all of these animations yourself, including animations between slides.
We are going to start looking at those in the upcoming movies.
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