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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
So the time has finally arrived. You are getting ready to give your presentation. The audience will be looking at your slides while you speak. You might want to use speaker notes, have some notes up there with you so that you know what to say as each slide comes up on the big screen. That's what we are going to do right now, working with our TT_Tale presentation. On slide 1, you will notice down at the bottom, there is an area to click to add notes, and if we click in there, we can start typing in our own speaker notes. That's what this area is reserved for. If you want more room, just to the border, move your mouse pointer up, and as you have it over the border, you will see that double arrow. And now, you can click and drag that up. And it's going to shrink down our slide, but give you more room to type in your actual notes.
So these are notes to yourself, notes that you can have with you up at the podium, for example, while you speak. So this case, what should we be saying of a slide is up on the big screen? Well, we want to welcome the audience. You can press Return. You are working with text now, just like you were on your slide. You have all of your formatting options if you wanted to. After we welcome the audience, I am going to press Return to leave an extra space and just type in one more reminder to myself.
All right, so it will just give a quick background on what's going to happen. There we go, so we got some notes for slide 1. If we go to slide 2 by clicking the thumbnail in the Navigation pane, you can see, there are some notes here already. We can edit these notes; for example, I'm take off the capital G in 'Give,' type in "Start with yourself and then give the audience members 2 minutes each to go through this list".
Let's go to slide 4 now. You can see there is some additional notes here using bullets, and you can use bullets. You can turn bullets on. All of the formatting options you are accustomed to using in slides can be applied to your speaker notes. So that's getting them in here in your presentation. How do you use them? Well, one option is to just change the view for a second to see what they're going to look like. Go up to View, and you will notice one of the options is Notes Page. When you click it you're going to see exactly what this will look if you were to print it out: a miniature of your slide, so you know you can match the slides you are talking about with what's on the big screen, and then your notes appear down below.
All right, let's go back to Normal View, and the other thing you'll probably want to do then is to print these out. When you go up to File and choose Print, you can choose what it is you're going to print. By default, PowerPoint thinks you are about to print your slides, but click the Slides button for Print What, and select Notes. Now you'll see a little preview thumbnail here of what you notes pages are going to look like. You can move through them, navigating using the navigation buttons down below. There is slide 4. When we get there, miniature of the slide in color with our notes.
Now if you don't want to use up all of the color in your laser or ink printer, you can go to the Output and change it to Grayscale or Black and White. I like to do that. There's no need for fancy slide thumbnail; just a black and white version is fine, so long as I know what slide I should be talking about, and my notes appear down below. Then off you go to print those, and you will have them now when you go to present in front of the audience. We will click Cancel. So the Speaker Notes area down below can be very useful if you want to take notes with you up to the podium while you present.
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