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Using speaker notes

From: PowerPoint for Mac 2011 Essential Training

Video: Using speaker notes

So the time has finally arrived. You are getting ready to give your presentation. The audience will be looking at your slides while you speak. You might want to use speaker notes, have some notes up there with you so that you know what to say as each slide comes up on the big screen. That's what we are going to do right now, working with our TT_Tale presentation. On slide 1, you will notice down at the bottom, there is an area to click to add notes, and if we click in there, we can start typing in our own speaker notes. That's what this area is reserved for. If you want more room, just to the border, move your mouse pointer up, and as you have it over the border, you will see that double arrow. And now, you can click and drag that up. And it's going to shrink down our slide, but give you more room to type in your actual notes.

Using speaker notes

So the time has finally arrived. You are getting ready to give your presentation. The audience will be looking at your slides while you speak. You might want to use speaker notes, have some notes up there with you so that you know what to say as each slide comes up on the big screen. That's what we are going to do right now, working with our TT_Tale presentation. On slide 1, you will notice down at the bottom, there is an area to click to add notes, and if we click in there, we can start typing in our own speaker notes. That's what this area is reserved for. If you want more room, just to the border, move your mouse pointer up, and as you have it over the border, you will see that double arrow. And now, you can click and drag that up. And it's going to shrink down our slide, but give you more room to type in your actual notes.

So these are notes to yourself, notes that you can have with you up at the podium, for example, while you speak. So this case, what should we be saying of a slide is up on the big screen? Well, we want to welcome the audience. You can press Return. You are working with text now, just like you were on your slide. You have all of your formatting options if you wanted to. After we welcome the audience, I am going to press Return to leave an extra space and just type in one more reminder to myself.

All right, so it will just give a quick background on what's going to happen. There we go, so we got some notes for slide 1. If we go to slide 2 by clicking the thumbnail in the Navigation pane, you can see, there are some notes here already. We can edit these notes; for example, I'm take off the capital G in 'Give,' type in "Start with yourself and then give the audience members 2 minutes each to go through this list".

Let's go to slide 4 now. You can see there is some additional notes here using bullets, and you can use bullets. You can turn bullets on. All of the formatting options you are accustomed to using in slides can be applied to your speaker notes. So that's getting them in here in your presentation. How do you use them? Well, one option is to just change the view for a second to see what they're going to look like. Go up to View, and you will notice one of the options is Notes Page. When you click it you're going to see exactly what this will look if you were to print it out: a miniature of your slide, so you know you can match the slides you are talking about with what's on the big screen, and then your notes appear down below.

All right, let's go back to Normal View, and the other thing you'll probably want to do then is to print these out. When you go up to File and choose Print, you can choose what it is you're going to print. By default, PowerPoint thinks you are about to print your slides, but click the Slides button for Print What, and select Notes. Now you'll see a little preview thumbnail here of what you notes pages are going to look like. You can move through them, navigating using the navigation buttons down below. There is slide 4. When we get there, miniature of the slide in color with our notes.

Now if you don't want to use up all of the color in your laser or ink printer, you can go to the Output and change it to Grayscale or Black and White. I like to do that. There's no need for fancy slide thumbnail; just a black and white version is fine, so long as I know what slide I should be talking about, and my notes appear down below. Then off you go to print those, and you will have them now when you go to present in front of the audience. We will click Cancel. So the Speaker Notes area down below can be very useful if you want to take notes with you up to the podium while you present.

Show transcript

This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 22807 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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