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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
Another type of animation that can be applied to your presentation to add visual interest is a transition, and that is the animation that happens between the slides in your presentations. So as you move from slide 1 to slide 2, what happens? Does the slide just appear, or is there some kind of some transitional effect? That's what we are going to look at right now with our tour presentation, and we will go to slide number 1 and start there. Now when you look to the left-hand side of the thumbnails in the Navigation pane, you will get a hint as to whether there is any animation of transitional effects that have been applied.
Right now, next to slide 1 there is nothing. Next to slide 2 we do see the little star, indicating there are some animation effects on that slide. So with slide number 1 selected, we will go the Ribbon and click Transitions, totally dedicated to Transitional Effects that can applied to your slides. And the very first group that we see here is Transition to this Slide. So what's going to happen to take us to this slide? And down below are the options, and you can see they are all named: Cut, Fade, Push, and so on. We can use the arrow at the right to scroll through the list or click the dropdown arrow to see all of them in groups: Subtle, Exciting, and Dynamic, down at the bottom.
So let's just start with maybe an exciting one, like Ripple, for example. When you click Ripple, you're going to see how the slide appears in that Ripple effect. You will also see the icon that appears now next to the thumbnail under slide 1, indicating there is a transition effect that's been applied to this one slide. If you want to apply it to all of your slides, you will notice there is a button on the far right-hand side of the Ribbon to have this transition applied to all of the slides in your presentation. That's not a bad idea.
You want to keep things consistent and avoid distracting your audience with too many effects. So that's a very good button if you have a medium to small presentation. If you have got a very lengthy presentation, that's broken up into sections like ours, you might consider applying the effects to the various sections. So you might use three or four different transition effects throughout your entire presentation. Let's click Introduction, right at the top. That's selects all of the slides in the group, and now we will try a different transition.
Click the dropdown, and let's go to Vortex. I like that one. We are going to see a quick preview of that on our first slide, and you'll also notice, in the thumbnail section of our Navigation pane, we have got a little icon appearing next to each of the thumbnails in this group. As we scroll down to the next section, which is History, you'll notice that icon does not appear there. So let's click History, and we will apply an effect to that section by clicking a dropdown.
We will try something different. How about Glitter? We'll see a quick preview, very cool effect. And we will scroll down now to the next group, one more section called Sales Information. Select it by clicking right on the name. Let's try one more. We will click the dropdown. Let's go down to the Dynamic ones now and see what we have got here. For example, maybe Orbit would be cool. There we go. Nice effect.
It's been applied to all of the slides in that section. The only other section left is our Conclusion. We don't have to apply any transitions to that. There are some other options now. Let's just go back to the very top. We will click on the Introduction heading to select the slides in that section. You will see the Effect. It kind of appears here with Effect Options. You can click that dropdown now and change some of these options. Right now, the Vortex is from the Left. You can have it coming from the Top, Right, or Bottom. Let's change it to Top and see what that looks like. And there it goes.
Very cool effect. It takes 4 seconds by default, but we can change that up too. If you think it takes too long, just bump it down by tenths of a second using the down arrow or back up using the up arrow or type in a value. I am just going to type in 2. So it only takes two seconds, and we are going to test that out now, by clicking Play. Notice it popped back to 3.05? So when you come inside here, with it selected and type 2, you need to either press Return or Tab - that's to lock it in - and now play it again.
That's a little quicker and less distracting. The only other thing that's kind of interesting is you can add sound to it as well. When you click the sound dropdown, you will see a number of built-in sounds to choose from. So if we wanted to, we could scroll through this list, finding something that goes with our vortex. See what Oooh sounds like. And now when we click Play... (Audio playing.) It doesn't really apply, and in fact, it might be too distracting, so we will go back and select, right at the top, None.
Now by default, every time you click, you're going to move from one slide to the next, and you'll noticed On Mouse Click has been used in this particular transition by default. But if you want it to automatically play - let's say you're doing a self running slide show at a kiosk - in that case, you'd want to choose a timing. So you'd take On Mouse click off by selecting the check box, click After, and then choose the number of seconds before it moves to the next slide. So of course you probably want to read what's on the slide and gauge how long the slide needs to appear.
In this case, we would be applying it to every slide in this section because that's what we have done. We have selected all of the slides. But you can do it for each individual slide as well. You are going to turn that off and go back to On Mouse Click. If we really want to see the effect, we will click the Slide Show button. There is the first slide using the effect. Click again. See how it goes to the next slide using the same effect. You'll see the animations we applied in the previous lesson. Click again to move to the next slide, and it's a very consistent look.
When we get to the end of the slide in our first section and go on to the next one, we see the new effect, kind of a cool effect. Press Escape to go back to editing your presentation, and now you know that adding transitions to the slides in your presentation can really add that 'wow' factor, keep your audience engaged, and keep it exciting.
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