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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
The Reference tools pane of Word's Toolbox includes a handful of features you can refer to as you write. Let's take a look. If the Toolbox isn't displayed, you can click the Toolbox button on the toolbar. That's this one here, and then just click the Reference tool icon to display those options. Or you can pull down the View menu, and choose Reference tools. We will start by typing a word into the search box at the top of this window here. So I am going to type-in the word Company and press Return.
We'll look at the Thesaurus first. A thesaurus is a reference guide that you use to find the right word for something you want to say. When you search for a word, the Thesaurus area fills with meanings and synonyms. Meanings are one-word definitions for the word. Synonyms are other words that mean the same thing. When you select a different meaning, the list of synonyms changes accordingly. So if I click this, we get different words here. Again, I could change this, and it has different words here.
When you find a word that you like, you could select it and then click Insert to put it into your document at the insertion point. If you find a word that's close to what you want but not exactly, you can select it and click Lookup to look that word up. And again that brings up meanings and synonyms. You can do that repeatedly to look up a bunch of different words that are related. Either box. Word keeps track of the words that you look up and it puts them up here in the Spotlight menu. So I can go back to any of these words that I like just by selecting it from the menu.
This makes it easy to backtrack if you start getting too far off your original word. Now the Dictionary area should show the meaning of a word that's being looked up. The Dictionary requires access to Word's online features, so you might have to click a link in the window to enable it. So I will click this link here, and that will turn on the online features. While the dictionary won't help you find the right word, it can help you determine whether the word you want to use is right. Here is the list of definitions that's come up with for company and if I click the disclosure triangle next to one of those definitions, it provides more information.
The Bilingual Dictionary, which also requires internet access, will provide words and phrases in another language along with their meanings. Now, of course there is a limited amount of screen real estate here. So you might have to close up the Dictionary or the Thesaurus or both to open this up. Just click the disclosure triangle beside it and it opens up and you can see it. You choose the starting language, which of course is English. That's the language I speak. And then a destination language, which is the language you want to translate to. So in this case I am translating company into French and these are different words in French that mean the same thing.
I could choose a different language and it will look it up in that language. Of course the Translation tool goes a step further by enabling you to translate phrases or entire documents. So maybe I want to translate a phrase. I can select that phrase, and I can copy it, and then I can paste it up here in the search box, paste it in. Command+V, press Enter, and what it's done is it's translated that phrase in this case from English to French. I could also go to Greek if I'd like, or even to Dutch.
Remember, and this is important, the Translation feature uses a machine driven translation service. The resulting translation might not be correct. Don't rely on machine-generated translations in mission-critical situations. You could be seriously embarrassed. Now, the Web Search feature, which is at the very bottom here, takes whatever is in the search box and uses the Bing search engine to search for it. So what it's done here is it's searched for the phrase in here, and it knows that can be found on a web page, which is the web page for Two Trees Olive Oil Company.
So that's one of the returns for it and there is another one here. So what you can do in the search results here is you can click the link to go to that reference on the web. You can basically type-in any search phrase here and it will automatically search with Bing when you press Return. In all, the Reference Tools pane of the Toolbox can be handy when you're working on documents even if you don't have a need for multilingual text. The Thesaurus, Dictionary and Web Search features can put the information you need at your fingertips without leaving Word.
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