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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Outlook's Toolbox comes with a handy utility, the Reference pane which contains a built-in thesaurus, dictionary, translator, and web search. You can open the Reference tools by going up to the View menu and choosing Reference Tools about halfway down. To look up a word, you can either highlight it and copy and paste it into the search oval in the upper-right or you can simply type it in and hit Return. We'll start with the Thesaurus. If it's not open automatically, click on this little triangle to open it.
You'll see a list of possible meanings for the word and then the synonyms below. If you can't see the whole list, drag these three dots. If you find a word that's close, double- click on it or click the Look Up button down on the bottom-right. That word will now appear in the search oval and you can keep going until you find the precise meaning you're looking for. If you want to go back to a previous term, click on the magnifying glass in the search oval. When you find a word that you like, click on it, and then click the Insert button, and it will be changed in your email message.
To use the Dictionary, you can leave Thesaurus open if you'd like, or you can close it. If you get a message that says Access to online Reference Tools is turned off, go ahead and click here to allow access. The Dictionary comes in five different languages. English, French, German, Japanese and Spanish. Whatever word appears in the top oval, will be defined in this section in your native language. The Bilingual Dictionary takes a word from one language and translates it into another.
I'll close the Bilingual Dictionary, and then I'll open Translate. Translation will take the word and translate it again, but this time it will not include the definition. The Web Search will search the Bing search engine without having to leave Outlook and go to your web browser. You can click at the link of the bottom of the entry to open up your browser to dictionary.com, and view the information there. This Toolbox is also somewhat customizable.
Click on this little arrow up in the very top right-hand corner and the pane will flip around. You have Close Effects. And if you're not using it, what happens when it's inactive? You can set the amount of time, and does it collapse, fade away or close altogether? You also can turn off the online access if you'd like, and if you never use some of the panels, you can turn them off so that they don't show. When you're done, click OK to accept your changes or click Cancel if you want to leave the settings on Outlook's default.
Outlook's Reference Tools is a handy utility for choosing the right word for the occasion without having to leave Outlook.
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