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Outlook for Mac 2011 Essential Training

Using the reference tools


From:

Outlook for Mac 2011 Essential Training

with Alicia Katz Pollock

Video: Using the reference tools

Outlook's Toolbox comes with a handy utility, the Reference pane which contains a built-in thesaurus, dictionary, translator, and web search. You can open the Reference tools by going up to the View menu and choosing Reference Tools about halfway down. To look up a word, you can either highlight it and copy and paste it into the search oval in the upper-right or you can simply type it in and hit Return. We'll start with the Thesaurus. If it's not open automatically, click on this little triangle to open it.
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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Outlook for Mac 2011 Essential Training
3h 37m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.

Topics include:
  • Setting up Exchange, IMAP, and POP accounts
  • Importing email and contacts
  • Reading, sending, and deleting email
  • Understanding the Outlook 2011 Information Rights Management tools
  • Organizing email with Conversation view
  • Creating and syncing contacts
  • Using tasks and appointments
  • Organizing with categories, flags, and smart folders
Subjects:
Business Email
Software:
Office Outlook Outlook for Mac Office for Mac
Author:
Alicia Katz Pollock

Using the reference tools

Outlook's Toolbox comes with a handy utility, the Reference pane which contains a built-in thesaurus, dictionary, translator, and web search. You can open the Reference tools by going up to the View menu and choosing Reference Tools about halfway down. To look up a word, you can either highlight it and copy and paste it into the search oval in the upper-right or you can simply type it in and hit Return. We'll start with the Thesaurus. If it's not open automatically, click on this little triangle to open it.

You'll see a list of possible meanings for the word and then the synonyms below. If you can't see the whole list, drag these three dots. If you find a word that's close, double- click on it or click the Look Up button down on the bottom-right. That word will now appear in the search oval and you can keep going until you find the precise meaning you're looking for. If you want to go back to a previous term, click on the magnifying glass in the search oval. When you find a word that you like, click on it, and then click the Insert button, and it will be changed in your email message.

To use the Dictionary, you can leave Thesaurus open if you'd like, or you can close it. If you get a message that says Access to online Reference Tools is turned off, go ahead and click here to allow access. The Dictionary comes in five different languages. English, French, German, Japanese and Spanish. Whatever word appears in the top oval, will be defined in this section in your native language. The Bilingual Dictionary takes a word from one language and translates it into another.

I'll close the Bilingual Dictionary, and then I'll open Translate. Translation will take the word and translate it again, but this time it will not include the definition. The Web Search will search the Bing search engine without having to leave Outlook and go to your web browser. You can click at the link of the bottom of the entry to open up your browser to dictionary.com, and view the information there. This Toolbox is also somewhat customizable.

Click on this little arrow up in the very top right-hand corner and the pane will flip around. You have Close Effects. And if you're not using it, what happens when it's inactive? You can set the amount of time, and does it collapse, fade away or close altogether? You also can turn off the online access if you'd like, and if you never use some of the panels, you can turn them off so that they don't show. When you're done, click OK to accept your changes or click Cancel if you want to leave the settings on Outlook's default.

Outlook's Reference Tools is a handy utility for choosing the right word for the occasion without having to leave Outlook.

There are currently no FAQs about Outlook for Mac 2011 Essential Training.

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