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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you're presenting to a large audience, typically you're going to have your own computer and screen - maybe it's a laptop - and then perhaps a projector projecting the image onto the big screen for your audience to look at. Now I've been using PowerPoint and presenting for a very long time. I always wished that I could see more information on my screen, such as what's the next slide coming up, my speaker notes perhaps, and let the audience only see the slide itself. This is called Presenter view here in PowerPoint 2011. We're going to explore it now using our TT_Tale presentation here.
To access Presenter view, you can go to the View menu. You'll see Presenter view right there and the keyboard shortcut. Or from the Ribbon, if you've got the Play button, just click the dropdown arrow next to that Play button; you'll see Presenter view here as well. When you select it, your screen looks a whole lot different than it did just simply playing the slideshow. If you've got the second screen hooked up, or the projector, right now, your audience is seeing the first slide. That's what you see in your view on the left. You also get a sneak peek at the next slide, so you can set it up.
They don't see this, but you look like a genius knowing exactly what's coming. You're also going to see the current time. This is handy as a presenter, when you need to be on time with your presentation. You're going to see an elapsed time as well, so the second you start your presentation, the clock starts running. Also, you're going to see your speaker notes just below the slide, and any speaker notes that appear under the upcoming slide. If it's kind of hard for you to read, you can adjust the font size. Click and drag the slider up or down until you achieve the font size you're looking for.
You'll also have navigation buttons for going backwards and forwards through your presentation. So if you like to use a mouse, go ahead and do that. Or those keyboard shortcuts also work. For example, if you press Return, you move on to the next slide. So this, again, is what you're audience sees, including your mouse pointer. You can access the Pen mode, and so on, the menus. You get a sneak peek of the next slide. Notice the elapsed time starts the moment we moved to that first slide. Now there are also some tips.
If you click the Tips up at the top, these are Presenter View Tips such as the keyboard shortcuts for moving from one slide to the next. So you may already be using some of these, like RETURN, Page Down, and the down arrow. You can type the letter N, as a next. Of course, the mouse button also works. If you want to go to the previous slide, you've got all of those shortcuts as well. If you want to jump to a specific slide, you can try the number followed by the RETURN key. B to black the screen, W to white out the screen.
You can start and stop a self-running show or restart it. Escape, just like we've been using in previous slideshows, takes us out. If you have hidden slides, you can use a letter H to go to that next hidden inside. Just click OK when you're done looking at the tips. All right, so let's try some of those, like the Spacebar. Yes, it takes us to the next slide. Let's say we want to go to slide 20. Well, all we need to do is type in the number 20, followed by Return, and it takes us to slide 20, our Sales Results.
You also get a sneak peek at slide 21. You want to go back to slide one? Type in the number 1 and press Return. Takes you write back to the beginning of your presentation. So Presenter view can be a huge advantage to you as a presenter. Notice in the top-right corner, you'll also see exactly what slide you are on and how many slides are on your presentation. All of the information you need is at your fingertips. What the audience sees is exactly what you want them to see: the current slide.
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