PowerPoint 2008 for Mac Essential Training
Illustration by Richard Downs

Using presenter tools with two screens


From:

PowerPoint 2008 for Mac Essential Training

with David Rivers

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Video: Using presenter tools with two screens

In this lesson we are going to explore a feature I really like about PowerPoint 2008 for the Mac here and thats for presenting when youve got more than one screen. For example maybe youve got a second monitor attached to your Mac or youve got a second monitor attached to your notebook, perhaps its a projector thats attached, that counts as a second screen. When you use a second screen to deliver your presentations, youve got presenter tools here on PowerPoint 2008 that will allow you to see more than what your audience sees.
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  1. 47s
    1. Welcome
      47s
  2. 25m 17s
    1. Starting PowerPoint
      4m 23s
    2. Understanding the interface
      9m 44s
    3. Opening and closing presentations
      4m 4s
    4. Navigating presentations
      7m 6s
  3. 38m 28s
    1. Creating new presentations
      8m 54s
    2. Adding and removing slides
      7m 59s
    3. Rearranging slides
      4m 23s
    4. Saving presentations
      7m 23s
    5. Opening other files in PowerPoint
      4m 36s
    6. Checking compatibility
      5m 13s
  4. 26m 59s
    1. Previewing printouts in Tiger
      7m 40s
    2. Previewing printouts in Leopard
      2m 55s
    3. Using Print and Quick Print
      5m 38s
    4. Setting print options
      10m 46s
  5. 1h 11m
    1. Using Page Setup
      4m 53s
    2. Using themes
      5m 31s
    3. Applying effects to themes
      6m 31s
    4. Using background styles
      8m 54s
    5. Using color schemes
      6m 25s
    6. Using font schemes
      5m 31s
    7. Creating custom themes
      6m 55s
    8. Working with slide layouts
      8m 11s
    9. Working with slide masters
      11m 46s
    10. Working with headers and footers
      6m 56s
  6. 58m 34s
    1. Using text slides
      5m 49s
    2. Formatting text
      8m 55s
    3. Adding text to slides
      4m 27s
    4. Changing character direction
      4m 38s
    5. Changing spacing and indents
      9m 25s
    6. Aligning text
      4m 45s
    7. Bullets and numbering
      10m 17s
    8. Working in Outline mode
      3m 51s
    9. Using Find and Replace
      6m 27s
  7. 27m 57s
    1. Checking spelling
      6m 14s
    2. Finding synonyms
      4m 57s
    3. Other reference tools
      7m 1s
    4. Other document proofing options
      9m 45s
  8. 1h 14m
    1. Inserting pictures and clip art
      8m 42s
    2. Modifying pictures
      14m 18s
    3. Drawing objects
      12m 52s
    4. Using SmartArt
      13m 27s
    5. Using WordArt
      8m 39s
    6. Using sound
      9m 34s
    7. Using video
      7m 10s
  9. 43m 10s
    1. Inserting tables
      8m 41s
    2. Editing and formatting tables
      8m 47s
    3. Inserting charts
      12m 11s
    4. Editing charts and data
      13m 31s
  10. 25m 4s
    1. Arranging and grouping objects
      7m 12s
    2. Animating objects
      12m 2s
    3. Using slide transitions
      5m 50s
  11. 24m 4s
    1. Starting and navigating presentations
      6m 50s
    2. Pointer options
      6m 7s
    3. Using presenter tools with two screens
      5m 24s
    4. Creating self-running slideshows
      5m 43s
  12. 47m 20s
    1. Using comments
      6m 42s
    2. Sending slideshows to iPhoto
      5m 34s
    3. Creating PowerPoint pictures
      3m 5s
    4. Creating PowerPoint movies
      4m 55s
    5. Creating web presentations
      6m 58s
    6. Creating custom slideshows
      4m 56s
    7. Using hyperlinks and action buttons
      11m 11s
    8. Emailing presentations
      3m 59s
  13. 19m 4s
    1. Changing PowerPoint preferences
      9m 10s
    2. Modifying toolbars
      9m 54s
  14. 39s
    1. Goodbye
      39s

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Watch the Online Video Course PowerPoint 2008 for Mac Essential Training
8h 4m Beginner Mar 04, 2008

Viewers: in countries Watching now:

From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.

Topics include:
  • Opening, closing, and navigating presentations
  • Adding and removing slides
  • Printing presentations
  • Designing and editing themes
  • Applying effects to themes
  • Working with text
  • Proofing content
  • Inserting photos and graphics
  • Editing and formatting tables and charts
  • Animating presentations
  • Viewing and sharing presentations
Subject:
Business
Software:
Office PowerPoint PowerPoint for Mac Office for Mac
Author:
David Rivers

Using presenter tools with two screens

In this lesson we are going to explore a feature I really like about PowerPoint 2008 for the Mac here and thats for presenting when youve got more than one screen. For example maybe youve got a second monitor attached to your Mac or youve got a second monitor attached to your notebook, perhaps its a projector thats attached, that counts as a second screen. When you use a second screen to deliver your presentations, youve got presenter tools here on PowerPoint 2008 that will allow you to see more than what your audience sees.

Now, just before we get into those presenter tools, one of the things that you want to do is check out your System Preferences. Now I cant show you more then one display here, but if you go to Display, you might see an arrangement tab up here and if you don't, clicking the Detect Displays button will look for additional monitors or displays that are hooked up to your computer. So I am just going to close this up, keep that in mind, here we are back at PowerPoint and instead of going to the Slide Show button to run our slideshow, we will go up to the View menu and choose Presenter Tools and whats going to happen now is you are going to see a window here representing what your audience sees.

Everything around this window is what you see only. For example this clock up here in the top left corner, so if you want to keep track of time, thats good. You have also got thumbnails of your slides that are coming up, now if you think thats too big or not big enough you can change the borders here, I am going to go as small as I can because you have also got the ability to show the next slide, whats coming up next and you can move this around which I like. I like to move it over here to the right, just at the bottom corner of the actual slide itself as it will be displayed to the audience.

That way I can see my notes down below. How nice is that' Instead of printing out speaker notes and having papers up at the podium with you, you can see them right down here keeping in mind that all your audience can see is this screen right now that happens to be black. So up next is my Customer Conference, I have got buttons up here to move through the slide of my presentation. So as I click this Forward button, its going to move me on to the first slide of my presentation. So this is what my audience sees, I see whats coming up next, What Our Customers Have Said In The Past, but I can also see that over here in the thumbnails.

So you have a couple of buttons down below. One is a Stop Watch and one is this Up Next Slide so if you don't want that showing up, you can turn it off just by clicking that button. So that cleans up your screen a little a little bit. Notice that now we see Next Slide and the title What Our Customers Have Said in The Past and we have the thumbnail over here as well. Down below we are seeing our speaker notes, I like that. If you prefer to time your presentation as suppose to viewing the actual time, you can come down to the Stop Watch button and give that a click. This turns into a stop watch, you can click the Start button when you begin your presentation and if you know you have got 35 minutes to speak then you can keep a track of that up here using a stop watch, you can reset that whenever you want by clicking the Reset button.

So again to move from slide to slide click the Play button, you can go back a slide if you wanted to. Now if you have got animations, they will go back so you can see I am not going to the previous slide here, but removing animation, to see that again I click the Forward button. So I really like this, down below here looking at my notes I can see them all now, if you have got a lots of notes they may take up more than the area that you have got reserved for that, you can change that, you can make it bigger, you can make it smaller and if you make it smaller you might want to change the size of the speaker notes.

You can go over here to this Zoom button, mark it down to say a 100%, might be a little bit harder to read depending on your monitor, so you will adjust that to a zoom level that suits you and allows you to see all of your notes at the same time. So in combination with the screen size and the note speed you have the ability to see everything, all at once knowing that your audience is only seeing the slide presentation. Now the only thing that you are not seeing, you may have noticed this we have moved from slide to slide is the transition.

So we don't see that fancy transition that we added to our slide as we move from one to the next in the previous lesson. But till there the audience sees them, you don't. So you can see as we move through the various slides, our little Play button actually moves us from one slide to the next, but also from one animation to the next when I click the Play button into the animation, that takes me right in here to my bulleted list. Now the Play button takes me to the very next slide. If you have got any special effects like background songs and music like we have for this one, they will play and you will be able to hear those as well as your audience.

Now the Play button are moving to the next slide actually stops that audio clip. The next click takes us to the next slide. This one has a video in it. So again the video will start off. Clicking the Next button will pause that, clicking the Next button again takes you to the next slide and so on. When you are done, all you do is you come down at the bottom here and click the End button. Thats like pressing Escape it takes you back to your Edit Mode here inside of PowerPoint. So, Presenter Tools if you have got two screens hooked up and your Mac is setup to recognize both of those monitors or projector for example, then using the Presenters Tools can come in very handy for you as the presenter.

Find answers to the most frequently asked questions about PowerPoint 2008 for Mac Essential Training .


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Q: Despite following the directions in the “Creating PowerPoint movies” video, the movie of the PowerPoint presentation is very pixelated. Additionally, it does not contain any of the animations. What could be causing this problem?
A: There are some issues with saving a PowerPoint presentation to a movie. For one, animation effects will not appear in your QuickTime movie, nor will sounds associated with animation effects. If you must have animation effects and sounds in your movie, check out Snapz Pro X from Ambrosia Software, Inc., which can record your slideshow as you present it on-screen, with all its animation effects and sounds. Then you can save the recording as a QuickTime movie. Pixelation won't be an issue using Snapz Pro either, as you can set the recording to a higher resolution to match the full-screen version of your slideshow. Unfortunately, this issue has not been rectified in PowerPoint 2011 either. So, for the time being, this try this workaround.
 
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