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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
In this lesson we are going to explore a feature I really like about PowerPoint 2008 for the Mac here and thats for presenting when youve got more than one screen. For example maybe youve got a second monitor attached to your Mac or youve got a second monitor attached to your notebook, perhaps its a projector thats attached, that counts as a second screen. When you use a second screen to deliver your presentations, youve got presenter tools here on PowerPoint 2008 that will allow you to see more than what your audience sees.
Now, just before we get into those presenter tools, one of the things that you want to do is check out your System Preferences. Now I cant show you more then one display here, but if you go to Display, you might see an arrangement tab up here and if you don't, clicking the Detect Displays button will look for additional monitors or displays that are hooked up to your computer. So I am just going to close this up, keep that in mind, here we are back at PowerPoint and instead of going to the Slide Show button to run our slideshow, we will go up to the View menu and choose Presenter Tools and whats going to happen now is you are going to see a window here representing what your audience sees.
Everything around this window is what you see only. For example this clock up here in the top left corner, so if you want to keep track of time, thats good. You have also got thumbnails of your slides that are coming up, now if you think thats too big or not big enough you can change the borders here, I am going to go as small as I can because you have also got the ability to show the next slide, whats coming up next and you can move this around which I like. I like to move it over here to the right, just at the bottom corner of the actual slide itself as it will be displayed to the audience.
That way I can see my notes down below. How nice is that' Instead of printing out speaker notes and having papers up at the podium with you, you can see them right down here keeping in mind that all your audience can see is this screen right now that happens to be black. So up next is my Customer Conference, I have got buttons up here to move through the slide of my presentation. So as I click this Forward button, its going to move me on to the first slide of my presentation. So this is what my audience sees, I see whats coming up next, What Our Customers Have Said In The Past, but I can also see that over here in the thumbnails.
So you have a couple of buttons down below. One is a Stop Watch and one is this Up Next Slide so if you don't want that showing up, you can turn it off just by clicking that button. So that cleans up your screen a little a little bit. Notice that now we see Next Slide and the title What Our Customers Have Said in The Past and we have the thumbnail over here as well. Down below we are seeing our speaker notes, I like that. If you prefer to time your presentation as suppose to viewing the actual time, you can come down to the Stop Watch button and give that a click. This turns into a stop watch, you can click the Start button when you begin your presentation and if you know you have got 35 minutes to speak then you can keep a track of that up here using a stop watch, you can reset that whenever you want by clicking the Reset button.
So again to move from slide to slide click the Play button, you can go back a slide if you wanted to. Now if you have got animations, they will go back so you can see I am not going to the previous slide here, but removing animation, to see that again I click the Forward button. So I really like this, down below here looking at my notes I can see them all now, if you have got a lots of notes they may take up more than the area that you have got reserved for that, you can change that, you can make it bigger, you can make it smaller and if you make it smaller you might want to change the size of the speaker notes.
You can go over here to this Zoom button, mark it down to say a 100%, might be a little bit harder to read depending on your monitor, so you will adjust that to a zoom level that suits you and allows you to see all of your notes at the same time. So in combination with the screen size and the note speed you have the ability to see everything, all at once knowing that your audience is only seeing the slide presentation. Now the only thing that you are not seeing, you may have noticed this we have moved from slide to slide is the transition.
So we don't see that fancy transition that we added to our slide as we move from one to the next in the previous lesson. But till there the audience sees them, you don't. So you can see as we move through the various slides, our little Play button actually moves us from one slide to the next, but also from one animation to the next when I click the Play button into the animation, that takes me right in here to my bulleted list. Now the Play button takes me to the very next slide. If you have got any special effects like background songs and music like we have for this one, they will play and you will be able to hear those as well as your audience.
Now the Play button are moving to the next slide actually stops that audio clip. The next click takes us to the next slide. This one has a video in it. So again the video will start off. Clicking the Next button will pause that, clicking the Next button again takes you to the next slide and so on. When you are done, all you do is you come down at the bottom here and click the End button. Thats like pressing Escape it takes you back to your Edit Mode here inside of PowerPoint. So, Presenter Tools if you have got two screens hooked up and your Mac is setup to recognize both of those monitors or projector for example, then using the Presenters Tools can come in very handy for you as the presenter.
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