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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you're playing your slideshow and presenting to your audience, you may need to highlight specific areas of a slide, and on those occasions you can access some of the many Pen modes available to you here in PowerPoint. We are going to look at those now using our TT_Tale presentation. We left off on slide number 3. Let's go to slide 2 by clicking in the Navigation pane, and now we will play our slideshow. You can click the Play button, or if you prefer click the Slide Show button in the bottom left-hand corner. And you can see your mouse pointer disappears, the slide appears, it's fullscreen, any animations, transitions, etc, also appear on your screen.
Now if you move your mouse, it takes a second, but eventually the arrow reappears, and you can use this to move around the various slides. You could point the things on your slide, but you can't actually draw on the slide, and if you wanted to do that, you would actually switch modes. Let's talk about those modes now. The mode we're in right now, if you don't touch your mouse for a couple of seconds, the arrow disappears. That's called Automatic, and it's the default. If we move down to the bottom left-hand corner, you'll notice one of the icons is a pen, with the default color of red showing up.
When we click there, we will see the different modes and their keyboard shortcuts, which is ideal, if you don't like popping this menu up all the time. Automatic is checked off, Command+U gets us to that mode. There are other modes though. If you never want to see that pointer, you might choose hidden, Command+I. Or if you prefer to see the arrow all the time and not have it disappear, Command+A or choosing Arrow from this menu, and then Command+P is your Pen mode. If you want to draw on the screen - and remember this is not affecting the content of your slide, you just want to drawn onscreen to highlight areas - you can choose Pen mode.
Now when you do that, you'll notice your mouse pointer turns into a pen, and you have the ability to go back to that pen at anytime and choose the pen color of your choice. In this case, you can see the default set to red. Let's go to green, though. We will select green. It's more applicable to our Two Trees Olive Oil. And now let's say as our audience members go down this bulleted list, we can check them off as they complete them. So audience member number 1 states their name, we just check it off like so. Or maybe you prefer to circle the number.
As they get to number 2. You can click and drag your mouse to draw around the 2, or underline, or you could circle the entire bullet if you wanted to. Again, you're not drawing on the slide itself; it's on the screen, it's an overlay, and this can be reset at anytime. So go back down to the bottom left corner of our screen. You could also right click to get the menu, but click the Menu button, move up to Screen, and select Erase Pen, and now you can start over. You might want to change colors too. We will go back down to the Pen > Pen Color and choose something that will show up better on our slide, maybe a darker color like blue, for example. And now, as audience member number 2 continues with the bulleted list, we can start checking them off or x-ing them off.
It's up to you how you use the pen. Now when you want to go back to one of those modes to go on to the next slide, for example, you want to be able to navigate, you can go back down to the pen, or you could right click to see the menu, and we will just choose one of the other ones. I like to use the keyboard shortcuts, because that way people don't need to see this menu popping up. So let's try that. We will go back to our slide and Command+U gets us back to Automatic. So let's try that, Command+U switches us back to a pointer, and that pointer disappears after a few seconds, and now we can click to move on to the next slide. And if we go back, just try Page Up, or the up arrow on the cursor keys to go back, you'll notice the pen marks are gone.
Press Escape to leave the presentation. So with the different modes available to you and their keyboard shortcuts, you can switch as you're playing your slideshow. Pen mode allows you to access different colored pens to highlight areas on your slide.
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