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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Bulleted and numbered lists are a common component of many documents. While it's possible to create your own lists using Word's indentation feature and manually inserting bullets or numbers, Word's list feature automates much of the process for you. It even keeps track of numbers when you insert or delete numbered list items. Let's take a look. In this example we have a list of products that we would like to display as a bulleted list. All we need to do is select the paragraphs that are part of the list, like this, just drag right through it, and click the Bulleted List button right here, and instantaneously it becomes a bulleted list.
Now there are a few things that you can do to fine-tune your bulleted list. First of all you can choose the different bullet style from the menu. So I am going to make sure that's selected again, then I'm going to come up to the Bulleted List button, and you'll see that there is a menu with different options that we can use. So maybe I like this bullet instead. A little fancier looking bullet. You can also define a specific bullet style. So if I choose Define New Bullet, it brings up the Customize Bulleted List button, and I could choose one of the bullets that are in here or I could choose Font and then choose a bullet character within the font, or I could use the Symbol dialog to choose a different bullet, maybe I want one of these little boxes, or if I click Picture it'll take you into a folder on the hard drive where there are different picture files that are good for bullets.
So maybe I like the red swirl. It kind of looks little funky southwestern, and then that will become my bullet. When I make the changes in here, I can click OK and they're applied. That also becomes the default bullet. So if I created another bulleted list and I apply it, it will default to this. It I'd have to change it if I didn't want to look like this. Now if you decide that you want a numbered lists instead of a bulleted list, you can click the numbered list button in the ruler, so we'll do that, and just like that, all of the bullets become numbers.
What's neat about this is if I rearrange this list, what will happen is that it will automatically renumber these things. So for example, if I decide that the Jalapeno-infused Extra Virgin Olive Oil should really be right before the Rosemary item I can just drag it up, or I could do copy and paste, either away, and I've just dragged it up before that. It was number 6. Now its number 4, and everything under it has been renumbered, and that's a really cool feature. If you're creating this list manually and typing in the numbers, you'd have to go back in there and retype all the numbers.
Now you can also choose different number formats from the menu. So if I pull down this menu here, you'll see that I've got numbers, numbers with parenthesis, roman numerals, letters, anything that I like. So maybe I'd like to go with letters for some reason. What I've done here is I've only had one selected so it only change that one. Let's undo that, make sure they are all selected and then try that again, go with the letters, and there they are all changed. Word also supports multilevellLists, and our document might be a good candidate.
Let's start off with making sure that the whole document is selected, which it is, the whole list, and then I'll come up to this menu here and it's the Multilevel List menu and I can choose one of the list options on here. So for example maybe I like this one here. I'll select it and what is done is first of all it has changed it back into a bulleted list using this particular character. Now in order to have a multilevel list, I need to make it multilevel. So what I am going to do is, I am going to add another paragraph above Mandarin.
I have positioned an insertion point there, I am going to press Return to get my new paragraph, then I'll go back up to that first line and enter an upper level heading item. So I am going to put in Fruit-infused Oils. Now the next couple of items under that are fruit-infused oils, so I want them indented under there. So I am going to click in front of Mandarin-infused with the insertion point there and then press Tab, and what that's done is it has moved it into a lower level heading or a lower level item and indent it with using a different bullet point.
I could do the same thing for Lemon and you'll see the same thing happens. And maybe I want to basically do the same thing for Herb-infused Oils, so I'll just add another line there, type that in, and then I can tab in to make each of these items go underneath of it. So now I have got a multilevel list. Now if you don't like the looks of one or more bullet points, you can customize them. Let's select all this. I am going to pull down the Multilevel List menu and I am going to pick to Define New Multilevel List.
What this does is it lets me come up with a new list, so I can have the different level numbers, select the level numbers here, choose the format, so maybe I want that first bullet to look like this little squiggly thing here, and then I can go to level 2 and maybe I want that to look like this one here. I've only got two levels, so that's all I need. I can click OK and that applies the change that I just made. This custom list is now added to the document so that if I've create another list somewhere else, I could choose it from this menu. It's right here.
It's also right down here. So if I have multiple lists in this document, I can ensure consistency by just choosing the format from the menu. So as you can see Word's list formatting feature is not only powerful but flexible. Making a list of paragraphs into a bulleted or numbered list is as easy as selecting list items and clicking a button.
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