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Word for Mac 2011 Essential Training

Using list formats


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Word for Mac 2011 Essential Training

with Maria Langer

Video: Using list formats

Bulleted and numbered lists are a common component of many documents. While it's possible to create your own lists using Word's indentation feature and manually inserting bullets or numbers, Word's list feature automates much of the process for you. It even keeps track of numbers when you insert or delete numbered list items. Let's take a look. In this example we have a list of products that we would like to display as a bulleted list. All we need to do is select the paragraphs that are part of the list, like this, just drag right through it, and click the Bulleted List button right here, and instantaneously it becomes a bulleted list.
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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Word for Mac 2011 Essential Training
7h 3m Beginner Oct 28, 2010

Viewers: in countries Watching now:

In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.

Topics include:
  • Navigating the interface
  • Using the Document Gallery
  • Inserting, deleting, moving, and copying text
  • Finding and replacing text
  • Undoing and repeating actions
  • Setting paragraph alignment, line spacing, and indentation
  • Working with cell and tab tables
  • Applying styles and themes
  • Adding headers and footers
  • Inserting images in a document
  • Building outlines
  • Tracking changes
  • Printing documents, envelopes, and labels
Subjects:
Business Word Processing
Software:
Office Word Word for Mac Office for Mac
Author:
Maria Langer

Using list formats

Bulleted and numbered lists are a common component of many documents. While it's possible to create your own lists using Word's indentation feature and manually inserting bullets or numbers, Word's list feature automates much of the process for you. It even keeps track of numbers when you insert or delete numbered list items. Let's take a look. In this example we have a list of products that we would like to display as a bulleted list. All we need to do is select the paragraphs that are part of the list, like this, just drag right through it, and click the Bulleted List button right here, and instantaneously it becomes a bulleted list.

Now there are a few things that you can do to fine-tune your bulleted list. First of all you can choose the different bullet style from the menu. So I am going to make sure that's selected again, then I'm going to come up to the Bulleted List button, and you'll see that there is a menu with different options that we can use. So maybe I like this bullet instead. A little fancier looking bullet. You can also define a specific bullet style. So if I choose Define New Bullet, it brings up the Customize Bulleted List button, and I could choose one of the bullets that are in here or I could choose Font and then choose a bullet character within the font, or I could use the Symbol dialog to choose a different bullet, maybe I want one of these little boxes, or if I click Picture it'll take you into a folder on the hard drive where there are different picture files that are good for bullets.

So maybe I like the red swirl. It kind of looks little funky southwestern, and then that will become my bullet. When I make the changes in here, I can click OK and they're applied. That also becomes the default bullet. So if I created another bulleted list and I apply it, it will default to this. It I'd have to change it if I didn't want to look like this. Now if you decide that you want a numbered lists instead of a bulleted list, you can click the numbered list button in the ruler, so we'll do that, and just like that, all of the bullets become numbers.

What's neat about this is if I rearrange this list, what will happen is that it will automatically renumber these things. So for example, if I decide that the Jalapeno-infused Extra Virgin Olive Oil should really be right before the Rosemary item I can just drag it up, or I could do copy and paste, either away, and I've just dragged it up before that. It was number 6. Now its number 4, and everything under it has been renumbered, and that's a really cool feature. If you're creating this list manually and typing in the numbers, you'd have to go back in there and retype all the numbers.

Now you can also choose different number formats from the menu. So if I pull down this menu here, you'll see that I've got numbers, numbers with parenthesis, roman numerals, letters, anything that I like. So maybe I'd like to go with letters for some reason. What I've done here is I've only had one selected so it only change that one. Let's undo that, make sure they are all selected and then try that again, go with the letters, and there they are all changed. Word also supports multilevellLists, and our document might be a good candidate.

Let's start off with making sure that the whole document is selected, which it is, the whole list, and then I'll come up to this menu here and it's the Multilevel List menu and I can choose one of the list options on here. So for example maybe I like this one here. I'll select it and what is done is first of all it has changed it back into a bulleted list using this particular character. Now in order to have a multilevel list, I need to make it multilevel. So what I am going to do is, I am going to add another paragraph above Mandarin.

I have positioned an insertion point there, I am going to press Return to get my new paragraph, then I'll go back up to that first line and enter an upper level heading item. So I am going to put in Fruit-infused Oils. Now the next couple of items under that are fruit-infused oils, so I want them indented under there. So I am going to click in front of Mandarin-infused with the insertion point there and then press Tab, and what that's done is it has moved it into a lower level heading or a lower level item and indent it with using a different bullet point.

I could do the same thing for Lemon and you'll see the same thing happens. And maybe I want to basically do the same thing for Herb-infused Oils, so I'll just add another line there, type that in, and then I can tab in to make each of these items go underneath of it. So now I have got a multilevel list. Now if you don't like the looks of one or more bullet points, you can customize them. Let's select all this. I am going to pull down the Multilevel List menu and I am going to pick to Define New Multilevel List.

What this does is it lets me come up with a new list, so I can have the different level numbers, select the level numbers here, choose the format, so maybe I want that first bullet to look like this little squiggly thing here, and then I can go to level 2 and maybe I want that to look like this one here. I've only got two levels, so that's all I need. I can click OK and that applies the change that I just made. This custom list is now added to the document so that if I've create another list somewhere else, I could choose it from this menu. It's right here.

It's also right down here. So if I have multiple lists in this document, I can ensure consistency by just choosing the format from the menu. So as you can see Word's list formatting feature is not only powerful but flexible. Making a list of paragraphs into a bulleted or numbered list is as easy as selecting list items and clicking a button.

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