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Using headers and footers

From: PowerPoint for Mac 2011 Essential Training

Video: Using headers and footers

When there's static information that needs to appear on every slide in a presentation, you might consider making changes to the slide master, like we did in the previous movie. But if you need that information to be updated, such as slide numbers or dates for example, and times, you might consider using headers and footers, which are available to you here in PowerPoint 2011. We can use headers and footers on a presentation, like our new Hire presentation here, or we can also use headers and footers on any audience handouts that we might create, as well as our own speaker notes.

Using headers and footers

When there's static information that needs to appear on every slide in a presentation, you might consider making changes to the slide master, like we did in the previous movie. But if you need that information to be updated, such as slide numbers or dates for example, and times, you might consider using headers and footers, which are available to you here in PowerPoint 2011. We can use headers and footers on a presentation, like our new Hire presentation here, or we can also use headers and footers on any audience handouts that we might create, as well as our own speaker notes.

So let's take a look at that now. To do it, we go up to the Insert menu and down to Header and Footer. Now from here we've got two options: Slide, as well as Notes and Handouts. When we go to Slide, you'll notice that we can include dates and times, slide numbers, and footer text. If we go over to Notes and Handouts, we get all of those options, plus a header option, so you can have text, for example, that appears at the top of every single audience handout, or your own speaker notes, for that matter.

Let's go back to Slide and focus there. Let's say we don't need the date and time. With it checked off, we can choose to have it updated automatically, or we can choose to have a fixed date appearing in the bottom left-hand corner. You can see that's where it is with this particular master, and it's highlighted in the preview. If we want to update it automatically, we could choose different formats as well. Well, let's turn it off and not have that appear on our slides, but Slide numbers we do want showing up, so we'll click that check box.

Now, it highlights that little placeholder in the bottom right-hand corner. Every slide will have the slide number appearing there, if the slide master has that placeholder. So in this case, you can see, it's going to the start at 1 - that's our first slide - and if you didn't want it actually showing up on your title slide, you can turn it off by choosing the Don't show on title slide check box. So, it will only appear on every slide after the title. Same thing goes for the footer; if you turn that on, you could type in information like maybe the word 'confidential,' so people know that when they're looking at this presentation, the information's confidential. It'll appear on every slide, except for the title slide, as you can see.

Now, we'll click Apply to All. The title slide doesn't change, but when we go to the next slide in the presentation, we see the word 'confidential,' and we see the number 2, and so on as we move through the presentation. Now, if you want to make changes to the way that it appears - maybe a larger or smaller font, a different font, a different color - then you'd go into the slide master. And we know that to do that, we can go to the View menu and down to Master and click Slide Master. From here, you'll see the placeholders for the dates and times.

There is the word 'Confidential,' now in the footer text and the page numbering. So you could go in there, for example, and format that differently. If you wanted it to be a little bit bigger, you could double-click right on the code itself to select it like you would any other text. Then go to the Home tab on your Ribbon and maybe bump that up to say 14 points, and maybe bold as well. So you're formatting it here on the master, so that it appears the same way on every slide now when you go back. So we'll just click Close Master. It takes us back and you can see we've got a bigger page number, it's bolded now, and that is the case for all of the slides except for the title slide where we chose not to show it.

Now if you're going to be using speaker notes or audience handouts, you can adjust the exact same things on those pages, including a header. Let's just go back to Insert, down to Header and Footer, and this time we'll click Notes and Handouts. You'll see we can have the date and time. You can see where that shows up here; it's on the top right-hand corner, unless you change the master. Choose the format. And maybe page number, instead of slide number, should be kept on in the bottom right-hand corner, and let's add a header.

We'll just type in 'Two Trees, ' When we'll click Apply to All, now if we're going to print out any audience handouts or our own speaker notes, all of that information will appear exactly where we turned it on. So with headers and footers, similar to working with masters, you can have consistent content showing up on every slide in your presentation without having to update them manually.

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This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 21488 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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