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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
If you're using Outlook in a corporate environment, you may have a need to keep some of your items personal so that they don't sync up to your company's Exchange Server. In this way you can use Outlook for both of your personal and business accounts, keeping the two separate. Let's use Contacts as our example. Click on Contacts in the lower left-hand corner of the window. If you're on an exchange server, you may already have a second folder called On My Computer. If you don't, you can go up to the File menu, highlight New, and make a new Folder.
Notice that there is a gray box next to it with a little triangle. Click on the triangle and it will spin down. Listed underneath there all your categories, matching the list above, so you can use the same categories in system. Now that you have your new folder, you can move cards from the first folder down into this one simply by picking them up and dragging them. You can drop them on the folder name or if you drop them directly onto a category, they will take on that categorization all in one step. Notice that I have 302 items, but if I turn off my On My Computer personal contacts, now I'm down to 297.
If I turn that back on and turn off my corporate email, I can see five items. So you can see that they truly are separate. Now, if I only want to see cards from one category, no matter which folder they're in, turn off the checkmarks next to the folder names and then just turn on the ones that I want to see. You can create the separate folder for your Calendar, Tasks, and Notes as well and they work exactly the same way. Your original folders will continue to sync to your Exchange Server or network and the additional folders you create will stay local to your computer.
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