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Using comments

From: PowerPoint for Mac 2011 Essential Training

Video: Using comments

There are several reasons why you might want to share a presentation with someone else: maybe you want to create the presentation for the speaker and you need to hand it off to them, or maybe you're collaborating on a project where you have multiple people inputting slides to a presentation. In those cases, you might want to make use of a handy tool we're going to look at right now for adding comments. We'll work with our Sharing1 presentation, a short version of the NewHire Orientation. Let's go to slide 2. You'll notice in the thumbnails over here in the Navigation pane, this one is dimmed out, and it's got the No sign, indicating it's a hidden slide.

Using comments

There are several reasons why you might want to share a presentation with someone else: maybe you want to create the presentation for the speaker and you need to hand it off to them, or maybe you're collaborating on a project where you have multiple people inputting slides to a presentation. In those cases, you might want to make use of a handy tool we're going to look at right now for adding comments. We'll work with our Sharing1 presentation, a short version of the NewHire Orientation. Let's go to slide 2. You'll notice in the thumbnails over here in the Navigation pane, this one is dimmed out, and it's got the No sign, indicating it's a hidden slide.

So we might want to explain that to the people we're collaborating with. This is not to be confused with the speaker notes that appear across the bottom. This is for the presenter. The notes we're about to add are for the people we're collaborating on this slide presentation with. We'll do that by clicking the Review tab, and the group in the left-hand side is titled Comments. And here is where we go to add New Comments, delete existing ones, edit existing ones, and navigate them as well. Let's start by adding a new comment.

So we click the New button. It looks like a sticky note. You can think of it that way. It's not something that's going to appear on the slide. You'll never see it during the presentation. It's just for people who are working on the particular slide where we've added this note. So let's add a note. You'll see your own name across the top in the Title bar, along with the date and a flashing cursor, waiting for you to start typing. We'll just type in some text, like "This slide is hidden in the self-running version only." The other thing you're going to notice is your initials and the number, in this case 1, representing the first note in this presentation.

Now, you can close it up, clicking the Close button in the top-right corner. Just click anywhere outside on the slide itself or off to the side, and you'll just see the icon indicating there is a note on this page. Now, the other thing that happened is all of these buttons became available. So if you want to edit the note, just click the Edit button. It brings it back, and you can add or remove text if you needed to. We'll close it up. Let's go down to Slide4, the Endorsement, and let's add one more here. We'll click the New button.

Notice the number that appears next to your initials is 2, the second note, and we'll just put in some information for contacting Samara. Make sure we type her name correctly. There we go. We'll close it up, and now we've got two notes, which means we can now use our Navigation buttons to go to the previous note. It'll take us not only to the slide with a note, but open it up as well, or go to the Next note, same thing. Notice the Show button is pressed by default, indicating we're going to see these notes.

Even if we click off to the side here, we'll see the little icon representing the note. Unless you don't want to see those, click the button, and then they'll disappear. Click it again to bring them back. Now, like I said, this won't show up on your presentation when you play the slideshow itself. Let's go down to the Slide Show button. We'll give it a click to display the slide. We see the effects, the content, but we don't see that Note icon. Press Escape. So comments can be very handy in helping you collaborate with others on a project.

If you want to remove notes, you can go to the Delete button, which is a dropdown, and choose from three options: Delete the current comment. That's the one that's on the slide we're looking at. If there is more than one on a slide - then you can add as many notes as you like or comments on a single slide - you can delete all the comments on a slide. Or if you want to remove them all from the entire presentation - let's say at the end everything is finalized - click Delete All Comments in Presentation. They're all removed, and then you can save your changes. So if you are collaborating with others on a presentation, why not take advantage of the Comments that never appear in the presentation itself? But as you're working on the slides, you'll be able to communicate with those others.

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This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 22788 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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