Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Using built-in headers and footers

From: Word for Mac 2011 Essential Training

Video: Using built-in headers and footers

Headers and footers are often used to provide information about a document on every page of that document. While they are most commonly used to add page numbers, they might also include a document title, author, company name, revision date, or other information. Footers are also sometimes used for privacy notices that warn readers that a document is confidential and can't be distributed. Word offers several ways to add headers, footers or both to documents. The quickest and easiest way is with the built-in headers and footers that you can find in the header footer area of the Document Elements Ribbon.

Using built-in headers and footers

Headers and footers are often used to provide information about a document on every page of that document. While they are most commonly used to add page numbers, they might also include a document title, author, company name, revision date, or other information. Footers are also sometimes used for privacy notices that warn readers that a document is confidential and can't be distributed. Word offers several ways to add headers, footers or both to documents. The quickest and easiest way is with the built-in headers and footers that you can find in the header footer area of the Document Elements Ribbon.

let's see what that looks like. So let's click Document Elements up here, and what we will see here is that we pulled down the Header menu we've got a list of all the built-in headers. Each of these buttons offers a preview of the header's formatting as well as clues to indicate the kind of information that will be included. What's really important to understand about this is that there are three kinds of headers in here. The ones labeled All Pages will appear on every page of the document. The ones labeled Even Page will appear only on even numbered pages of the documents.

And as you might guess, the ones labeled Odd Page will only appear in odd numbered pages of the document. When you choose one of the Even Page or Odd Page options, Word automatically configures your document for different headers and footers on even and odd pages. That means if you choose an even page header, you should also choose the corresponding odd page header, if you want a header on every page. Now let's see this in action. I'll choose Basic, which is one of the All Page headers. Word inserts a header at the top of the document and activates it on the current page.

It uses placeholders for me to type in text. I can click one of the Type text placeholders and enter the text I want to appear. So maybe I'll put in the document title, the company name, and the revision date. So I'll select the placeholder and type in what I want to appear and in the center I'll do the same thing for Two Trees, and on the side I'll put in the revision date. Once that text is typed in, I can format it like any other text. For example if I want it to appear in bold, I can select it and go back to the Home Ribbon, click the Bold button, and it turns bold.

Or since the header style is applied, I can just modify that style to change the appearance of the header. That's actually a better way to handle formatting. I'll tell you more about formatting text and working with styles in other chapters. Now if I scroll through the document, I can see that every page has the same header formatted the same way. So here it is on the second page and third page and so on. To deactivate the header area and return to the document, I can click the Close button up here in the header, or I could also just double-click anywhere in the document.

To activate the header, I could just double-click in the header, and the header has to be active to edit it. Now suppose I decide that I want to use the Edge header instead. So I'm going to pulldown that menu back in the Document Elements Ribbon, Header menu and I'm going to pick Edge (Even Page). Now at first it appears that the header doesn't change, but that's because we're looking at the odd header. Word has changed the document layout settings to make a different odd and even header. Since we didn't change the odd header, the original header we applied is still there. After all this is page 1. Page 1 is an odd page.

So if I scroll down here to page 2, which is the first even page, you'll see the header that we inserted. Let's add the corresponding odd page header. So I'll pull the Header menu again, and this time I'll pick Edge (Odd Page) and when I scroll back up to the top of the document to page 1, you'll see that that header is now inserted. If I scroll through the entire document, you'll see odd page, even page, odd page, even page, and so on, every page has a header. Footers work the same way, although there are fewer built in footers to choose from. So I'll display that menu, and you'll see a bunch of footers that we could use.

Let's try this Simple footer, which works on all pages. We can now go to any page of the document and type in the text we want to appear. Again, this is a placeholder so I could just select it and I could type in what I want to do. I'm going to put in the revision date since it's no longer in the header, and then when I scroll through the document, I'll see that that appears in this case only in every odd page because remember Word put in even and odd pages. So just because it inserted that footer on every page doesn't mean it entered information on every page.

You need to set that footer for the even and the odd pages. So I did the odd page. I could do the same thing here for the even page and now when I scroll through the document I'll see that they're the same on every page. Again that's an Even Page footer and an Odd Page footer. Because headers and footers use the header and footer styles, if you don't apply direct formatting to a header or footer, the style should be color coordinated with the rest of the document styles, and you can see that in action here for the footer.

Simple shows up in blue here, but if we look in our document and scroll down, it's not blue. It's the same color brownish red that the rest of the document uses. Again, you can learn more about styles and themes in another chapter. So as you can see, it's pretty easy to insert headers and footers in your document using the built-in headers and footers, but what if there isn't a built-in header or footer to meet your needs? In the next video, I explained how to add them manually.

Show transcript

This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 21139 viewers

Maria Langer
Author

 
Expand all | Collapse all
  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word for Mac 2011 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.